Production Manager

dreamthree; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Work authorization in the U.S.

Job summary

Dream Three, a notable production company in New York, is seeking a Production Manager experienced in live theater and corporate events. The ideal candidate will manage the budget, scheduling, and vendor coordination for high-profile live events from planning through execution.

You will ensure timely and on-spec delivery of productions while fostering collaborative vendor relationships. The position requires a minimum of 5 years in relevant production roles and a proactive, detail-oriented approach.

Qualifications

• 5+ years of experience in producing live theater or corporate shows.
• Strong budgeting and scheduling skills required.
• Proven leadership in high-pressure live conditions.

Responsibilities

• Oversee production budgets and schedules to ensure timely deliveries.
• Coordinate with vendors for seamless execution of events.
• Manage audience operations and technical production integration.

Skills

Budgeting

Scheduling

Vendor coordination

Live theater production

Technical production literacy

Tools

Asana

Slack

Microsoft Office

Vectorworks

Airtable

Job description

Dream Three is a production company founded by an award-winning filmmaker and a Broadway actor. We create high-impact, mainstream stories that awaken consciousness and drive cultural change. Our projects span mediums and genres to include scripted and unscripted, podcasts and music, theater and live events, publishing, and immersive experiences. We are an elite team: focused, high-trust, and relentlessly committed to mastery — not a 9-to-5 comfort zone. If you thrive in environments with radical candor, clear ownership, and big creative swings, you’ll feel at home here.

POSITION SUMMARY

We’re seeking a Production Manager with live theater and corporate/industrial experience to oversee the budget, scheduling, vendor coordination, risk management, and on-site execution for high-profile theatrical, music, and live events. You’ll run point from planning through integration, ensuring the show delivers on time, on budget, on spec, and safely.

KEY RESPONSIBILITIES

• Production schedule: including clear approval gates and milestones; maintain calendars and milestone accountability.

• Production budget: assumptions, cost tracking, weekly updates, and contingency management.

• Vendor Coordination: Lead RFPs for staging, rigging, lighting, audio/RF, video/capture, and any other necessary vendor; manage scopes, bids, and COIs.

• Venue Operations: Liaise with the venue contact and coordinate rules, rigging points, power distribution, load-in/out timelines, and dock and fire-lane compliance.

• Audience Operations: Work with the Front of House partner to map and run audience operations, including wristband, queue, and ADA flows. Build a staffing matrix, seating plans, and signage.

• Technical Production Operations: Oversee technical integration with the Technical Director to approve plots/shop drawings, screen maps/media-server specs, RF plan, comms/intercom, and show control.

• Run Of Show: Produce and maintain run-of-show paperwork (run sheets, cue sheets, lineups); plan and enforce cue-to-cue and camera rehearsal timing with Show Caller / Stage Manager and Technical Director.

• Music Operations: Coordinate the Music team to source stems, cue sheets, and live vs. streaming handoff; ensure playback deliverables to A1.

• Safety & Compliance: Own incident command plan, egress/ADA, fire marshal coordination, insurance/permits, and emergency procedures.

• Weekly Production Meetings: Coordinate weekly meetings and issue decisions and action items; manage change control and escalation.

• Reporting: Deliver wrap reports including cost report/reconciliation, vendor evaluations, postmortem (keeps/fixes), and asset/COI archiving.

TOOLS YOU’LL USE

Asana, Slack, Dropbox, Microsoft Office, budgeting tools, Vectorworks, Airtable, 1Password, and comms/RF coordination tools.

WHAT YOU’LL BRING

• Experience: 5+ years producing live theater (touring or large musicales a plus), corporate/industrial shows (ballrooms, multi-camera, LED/IMAG), and music events (proscenium, stadium, outdoor, etc.)

• Budgeting & Scheduling: Proven mastery of budgeting, scheduling, vendor RFPs/awards, and hotel/union house coordination

• Technical Production Literacy: Working literacy in rigging/power, RF planning, ADA/egress, and fire marshal compliance

• Management Skills: Calm, decisive leadership under live conditions; clear written artifacts (run sheets, risk plans, call sheets)

• Values: High integrity, proactive communication, and a bias for well-documented processes

ROLE REQUIREMENTS

• Impeccable attention to detail, follow‑through, and written communication; you live in checklists and hit deadlines.

• Calm, proactive problem‑solver who keeps budget on track.

PLUSES

• Experience working with hotels and large event spaces.

• Experience working in union houses (IATSE, Teamsters, etc.) and navigating labor rules, calls, and breaks.

• Comfort working in outdoor or non-traditional venues with weather, noise, and permitting constraints.

ADDITIONAL DETAILS

• Work Authorization: Must be authorized to work in the U.S.

If this role feels like a stretch in all the right ways, we’d love to hear from you. Tell us how your skills, experience, and unique point of view can level up this team and the stories we’re bringing into the world.

Dream Three is an equal opportunity employer. We value a wide range of backgrounds, identities, and perspectives, and strongly encourage candidates from historically underrepresented communities to apply.