Production Manager

DREAM THREE; New York (NY); On-site; USD 75,768 - 103,320; Part time

Job summary

A creative production company in New York is hiring a Production Manager with extensive experience in live theater and corporate events. The successful candidate will manage all aspects of production, including budgeting, scheduling, and vendor coordination. The role requires strong leadership and organizational skills, ensuring that projects are completed on time and budget. If you're detail-oriented and thrive in dynamic environments, we encourage you to apply. This is a contract position with opportunities for diverse creative projects.

Qualifications

• 5+ years of experience producing live theater and corporate events.
• Proven mastery of budgeting and scheduling.
• Experience with technical production and compliance.

Responsibilities

• Oversee production budgets and schedules.
• Coordinate with vendors for technical requirements.
• Liaise with venue contacts for compliance and operations.

Skills

Live theater production

Budget management

Vendor coordination

Technical production literacy

Calm leadership

Tools

Asana

Slack

Microsoft Office

Vectorworks

Airtable

Job description

Production Manager role at DREAM THREE

Base pay range: $55.00/hr - $75.00/hr

Dream Three is a production company founded by an award‑winning filmmaker and a Broadway actor. We create high‑impact, mainstream stories that awaken consciousness and drive cultural change. Our projects span mediums and genres to include scripted and unscripted, podcasts and music, theater and live events, publishing, and immersive experiences. We are an elite team: focused, high‑trust, and relentlessly committed to mastery — not a 9‑to‑5 comfort zone. If you thrive in environments with radical candor, clear ownership, and big creative swings, you’ll feel at home here.

Position Summary

We’re seeking a Production Manager with live theater and corporate/industrial experience to oversee the budget, scheduling, vendor coordination, risk management, and on‑site execution for high‑profile theatrical, music, and live events. You’ll run point from planning through integration, ensuring the show delivers on time, on budget, on spec, and safely.

Key Responsibilities

• Production schedule: clear approval gates and milestones; maintain calendars and milestone accountability.
• Production budget: assumptions, cost tracking, weekly updates, and contingency management.
• Vendor Coordination: Lead RFPs for staging, rigging, lighting, audio/RF, video/capture, and any other necessary vendor; manage scopes, bids, and COIs.
• Venue Operations: Liaise with venue contact and coordinate rules, rigging points, power distribution, load‑in/out timelines, and dock and fire‑lane compliance.
• Audience Operations: Work with Front of House partner to map and run audience operations, including wristband, queue, and ADA flows. Build a staffing matrix, seating plans, and signage.
• Technical Production Operations: Oversee technical integration with the Technical Director to approve plots/shop drawings, screen maps/media‑server specs, RF plan, comms/intercom, and show control.
• Run Of Show: Produce and maintain run‑of‑show paperwork (run sheets, cue sheets, lineups); plan and enforce cue‑to‑cue and camera rehearsal timing with Show Caller / Stage Manager and Technical Director.
• Music Operations: Coordinate the Music team to source stems, cue sheets, and live vs. streaming handoff; ensure playback deliverables to A1.
• Safety & Compliance: Own incident command plan, egress/ADA, fire marshal coordination, insurance/permits, and emergency procedures.
• Weekly Production Meetings: Coordinate weekly meetings and issue decisions and action items; manage change control and escalation.
• Reporting: Deliver wrap reports including cost report/reconciliation, vendor evaluations, postmortem (keeps/fixes), and asset/COI archiving.

Tools You’ll Use

• Asana, Slack, Dropbox, Microsoft Office, budgeting tools, Vectorworks, Airtable, 1Password, and comms/RF coordination tools.

What You’ll Bring

• Experience: 5+ years producing live theater (touring or large‑musical a plus), corporate/industrial shows (ballrooms, multi‑camera, LED/IMAG), and music events (proscenium, stadium, outdoor, etc.).
• Budgeting & Scheduling: Proven mastery of budgeting, scheduling, vendor RFPs/awards, and hotel/union house coordination.
• Technical Production Literacy: Working literacy in rigging/power, RF planning, ADA/egress, and fire marshal compliance.
• Management Skills: Calm, decisive leadership under live conditions; clear written artifacts (run sheets, risk plans, call sheets).
• Values: High integrity, proactive communication, and a bias for well‑documented processes.

Role Requirements

• Impeccable attention to detail, follow‑through, and written communication; you live in checklists and hit deadlines.
• Calm, proactive problem‑solver who keeps budget on track.

Pluses

• Experience working with hotels and large event spaces.
• Experience working in union houses (IATSE, Teamsters, etc.) and navigating labor rules, calls, and breaks.
• Comfort working in outdoor or non‑traditional venues with weather, noise, and permitting constraints.

Additional Details

• Work Authorization: Must be authorized to work in the U.S.

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Dream Three is an equal‑opportunity employer. We value a wide range of backgrounds, identities, and perspectives, and strongly encourage candidates from historically underrepresented communities to apply.

If this role feels like a stretch in all the right ways, we’d love to hear from you. Tell us how your skills, experience, and unique point of view can level up this team and the stories we’re bringing into the world.

Seniority level

Mid‑Senior level

Employment type

Contract

Job function

Marketing, Public Relations, and Writing/Editing

Industries

Entertainment Providers