Account Coordinator

Advance Magazine Publishers Inc.; World Trade Center (NY); Hybrid; USD 75,000 - 85,000; Full time

Job summary

Condé Nast is seeking an Account Coordinator for the Advertising Sales team in New York. The role coordinates and manages the internal process to get deals across the line, working with Marketing, Operations, and cross-functional partners to ensure timely completion of all steps in the sales process.

Ideal candidates have 2–3 years of relevant experience in media or account management, strong project management and problem-solving skills, and excellent cross-functional communication.

Qualifications

• Bachelor's degree required.
• 2–3 years relevant professional experience in media and/or project/account management.
• Experience with project management and creative problem-solving skills.
• Strong interpersonal skills; able to communicate cross‑functionally with various levels.

Responsibilities

• Coordinate and manage the sales process from pitch to campaign delivery across cross-functional teams.
• Ensure all deliverables are completed on time and aligned with SLAs; identify obstacles and provide solutions.
• Identify and escalate production delays and issues.
• Own end-to-end campaign kick-off: gather assets/ad tags; align specs, timelines, and reporting with digital team.
• Set up supplied asset campaigns in our internal social advertising platform.
• Support the IO process by facilitating communication between teams and clients; track feedback and share agreements.
• Provide campaign screenshots and wrap reports; assist with reporting and wrap materials as needed.
• Analyze reporting data to give context to campaign performance and derive KPIs.

Skills

Project management

Creative problem solving

Cross-functional communication

Organizational skills

Multitasking

Deadline-driven

Teamwork mentality

Education

Bachelor's degree

Tools

Campaign reporting tools

Job description

Condé Nast is one of the world's most renowned media publishing companies, creating and distributing every type of media today, spanning print and digital publishing in all formats. With a portfolio of some of today's most influential brands, the company continues to grow its audience through a global operational and content infrastructure across its 12 owned and operated markets. Headquartered in New York City, the company's owned and operated markets include China, France, Germany, India, Italy, Japan, Mexico & Latin America, Spain, Taiwan, UAE/Dubai, the U.K., and the U.S., with additional local license partners in over twenty additional markets across the globe. Lead brands include Vogue, The New Yorker, GQ, Architectural Digest, Condé Nast Traveler, Vanity Fair, Wired, Allure, Ars Technica, Bon Appétit, House & Garden, Pitchfork, Tatler, and Vogue Business.

Job Description Location: New York, NY Overview

The Account Coordinator will be an essential part of the Condé Nast Advertising Sales team. This role is primarily responsible for coordinating and managing our internal process to get the deal across the line - working with cross-functional partners and managing systems to accelerate the sales process and improve our speed-to-market. The role reports into Sales and will partner with Marketing, Operations, and additional cross-functional teams to ensure all steps of the sales process are completed in a timely manner. The role must understand the intricacies of our sales process, be able to identify when problems arise, and communicate critical updates to cross-functional teams. Digital media, sales, and/or marketing experience is a plus to help navigate the complex landscape of the campaigns that Condé Nast delivers.

Primary Responsibilities

• Managing cross-functional responsibilities for the sales process from pitch to campaign delivery, acting as a consistent voice across internal teams.
• Ensuring completion of all deliverables on time and in alignment with SLA’s; uncovering obstacles, avoiding delays, collaborating to provide solutions, and sharing timely updates to keep the team on track.
• Identifying and escalating potential issues including production delays.
• Owning specific, critical steps in the sales process, including but not limited to: Own end-to-end campaign kick-off execution, including gathering asset and ad tags, and partnering with the digital team to align on specs, timelines, reporting, and launch readiness.
• Setting up supplied asset campaigns in our internal social advertising platform.
• Support the Insertion Order (IO) process by facilitating communication between internal teams and clients, tracking feedback, and ensuring executed agreements are shared internally.
• Providing campaign screenshots to clients, assembling wrap reports.
• Provide ongoing organizational and execution support throughout the lifecycle of a campaign, including assistance with screenshots, reporting support, and wrap materials as needed.
• Analyzing reporting data to give context to campaign performance and identifying key campaign takeaways based on metrics and KPIs.

Desired Skills & Qualifications

• Bachelors degree required
• 2-3 years relevant professional experience, ideally in the media industry and/or in a project or account management role
• Experience with project management and creative problem-solving skills
• Strong interpersonal skills, able effectively work and communicate cross-functionally with various levels of the organization
• Excellent organizational skills providing the ability to work on multiple projects simultaneously and set priorities under tight timeframes
• Ability and desire to understand, navigate, and guide others through complex processes
• Self-driven with ability to multi-task and work in a fast-paced, deadline-oriented environment
• High energy and teamwork mentality is a must

The expected base salary range for this position is from $75,000-$85,000. Salary offers are based on a wide range of factors including but not limited to relevant skills, training, experience, and education. In addition to salary and a generous employee benefits package, successful candidates may also be eligible to receive discretionary bonus compensation.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.

Condé Nast is a global media company home to iconic brands including Vogue, GQ, AD, Condé Nast Traveler, Vanity Fair, Wired, The New Yorker, Glamour, Allure, Bon Appétit and many more. Headquartered in New York and London, the company produces award-winning journalism, content and entertainment for every platform today and operates in 32 markets worldwide including China, France, Germany, India, Italy, Japan, Mexico, Spain, the U.K. and U.S., and Taiwan.

At Condé Nast we value diversity of background, views and cultures. We celebrate people for their personal qualities, their skills and contributions. And we recognize the power our brands have to influence and shape culture, catalyze action and help make our world a better place for all.

For more information, please visit condenast.com and follow @CondeNast and @CondeNastCareer for Twitter and @condenastcareers for Instagram.