Production Coordinator

Sacramento State; Sacramento (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

An established institution is seeking a Production Coordinator to oversee complex projects and manage production activities. This role involves working closely with faculty, students, and community partners to ensure successful theatre and dance productions. The ideal candidate will demonstrate strong leadership and communication skills, along with a commitment to fostering an inclusive environment. This position offers an opportunity to be at the heart of creative collaboration, where your contributions will directly impact the vibrant arts community. If you are passionate about theatre and eager to support artistic endeavors, this role is perfect for you.

Qualifications

• Strong communication and interpersonal skills are essential.
• Experience in production management and scheduling is required.

Responsibilities

• Coordinate complex projects and assist in production management.
• Lead social media marketing and manage production-related tasks.

Skills

Project Coordination

Communication Skills

Social Media Marketing

Production Management

Team Leadership

Education

BA or BFA in Theatre or Arts Administration

High School Diploma or equivalent

Tools

Office Support Technology

Job description

Working Title: Production Coordinator

Classification Title: Administrative Support Coordinator II

Posting Details

Priority Application Deadline: Wednesday, March 5th @ 11:55pm PST (Posting will remain open until filled)

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2, 5, 7, and 9 will be given first consideration in the recruitment.

Position Summary

The incumbent coordinates simultaneous, complex projects and assists the overall operational leadership, working closely with faculty/guest directors, faculty/guest-artist choreographers, staff, faculty, and students both in degree-required courses and/or student employment towards successful production management and technical theatre activities. The Production Coordinator reports directly to the Department Chair and serves as a communication intermediary between all department heads, designers, faculty/guest directors, faculty/guest artist choreographers, and students to coordinate all aspects of the theatre and dance productions, special/outreach events, and community partners/renters. The Production Coordinator coordinates the schedules for all theatrical and dance laboratory and performance spaces. The Production Coordinator leads the social-media student employees and the marketing for production and assists with the mentoring of students in production-related courses and projects. The Production Coordinator leads the front-of-house production needs, including but not limited to both digital and print playbills, house manager recruitment and training, and usher recruitment. The Production Coordinator assists with all data entry and tracking of production budgets in coordination with Department Chair and Faculty or Staff Production Manager.

FLSA: Non-Exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $4058 per month - $4100 per month

CSU Classification Salary Range: $4,058 per month - $6,653 per month

Salary Grade/Range: 2

Recruitment Type: Regular (probationary)

Time Base: Full-Time

Work Hours: Monday - Friday, 8:00 AM - 5:00 PM, occasional evenings and weekends - Position works on-site.

Department Information

The Department of Theatre and Dance at California State University, Sacramento, commits ourselves and our programs to call out systemic racism and to actively promote a truly diverse, equitable, and inclusive environment onstage, in rehearsals, in classrooms, and among each other. This commitment is rooted in providing a broad and thorough foundation of the history, theory, literature, performance, design/technical, and management practices of theatre and dance. Our imaginative and ambitious curriculum, supported by studio work and productions, challenges and nurtures our students to be interdependent, inclusive leaders who embody diverse practices in theater and dance.

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications

1. Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
2. Demonstrated history of and commitment to building and maintaining a respectful and professional work environment.
3. Demonstrated experience in coordination and management of production and rehearsal/performance season scheduling and daily/weekly scheduling.
4. Demonstrated experience in facilitating theatre and dance production processes, including collaboration with directors, designers, and/or department faculty and leadership to ensure productions are executed according to schedule and needs are met within production budget.
5. Demonstrated experience in overseeing and coordinating social media- and production-related marketing.
6. Demonstrated experience in supporting performing arts directing and stage management, including overseeing and coordinating simultaneous technical elements of theatre production, including but not limited to costuming, sets, lighting, sound, and video in multiple facilities.
7. Demonstrated experience in implementing safety measures, recognizing and ameliorating potential hazards related to theatre and dance productions, and organizing, tracking, and maintaining all department safety paperwork, including all Injury and Illness Prevention Program forms.
8. Demonstrated experience in leading marketing campaigns, including working closely with guest artists and faculty in graphic design on production materials, such as digital marketing (e.g. social media and web-based) and event programs.
9. Demonstrated experience in working collaboratively with faculty, production staff, guest artists, and individuals at all levels within an organization and with members of local and regional theatre and dance communities.
10. Demonstrated experience in soliciting, assessing, and preparing rental contracts and licensing agreements, and guest artists/outside services for production.
11. Demonstrated experience in training, mentoring, and supervising trainees and onboarding new employees.
12. Ability to train students in production-related roles.
13. Strong communication and interpersonal skills.
14. This position occasionally requires work on early mornings, nights, and weekends for performances.

Conditions of Employment: Ability to successfully pass a background check.

Preferred Qualifications

1. BA or BFA in Theatre, Arts Administration, or equivalent field, or equivalent professional experience.
2. Minimum 2 years working in a professional or university theatre or dance company.
3. Experience in training students and/or volunteers in production related responsibilities (e.g. stage management, house management, marketing, or production crew).
4. Relevant OSHA certification.

Documents Needed to Apply: Resume and cover letter. Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region but also from across the state, country, and world.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.