Production Coordinator

RapportWW; New York (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

RapportWW is seeking a motivated Coordinator to join the IMPACT team in New York, focused on experiential marketing, live events, and bringing big ideas to life for recognized brands.

You will support creative development, research trends, and production tasks across multiple accounts, gaining hands-on experience from concept to execution in a fast-paced studio environment.

Qualifications

• Bachelor’s Degree or equivalent experience required.
• 1–2+ years in experiential marketing, events, production, or related field.
• Strong PowerPoint skills with eye for visual storytelling and layout.
• Strong research skills; turning information into actionable content.
• Excellent written and verbal communication; vendor outreach.
• Highly organized, detail-oriented; able to juggle multiple priorities.
• Proactive, resourceful; takes initiative and asks questions when needed.
• Proficient with Microsoft Office (PowerPoint, Excel, Outlook).
• Collaborative team player with positive attitude and strong work ethic.
• Genuine interest in brands, pop culture, live experiences, and creative marketing.

Responsibilities

• Creative Development & Presentations: help develop client-facing presentations with visuals and concise concept descriptions.
• Research & Inspiration: stay informed on experiential marketing trends and new ideas.
• Production Support: assist Producers with day-to-day project needs and logistics.
• Vendor Research & Outreach: research vendors and venues, gather quotes, communicate professionally.
• Concepting & Brainstorming: contribute fresh ideas and research.
• Project Organization: maintain project docs, notes, and trackers.
• Cross-Functional Collaboration: work with Print, Studio, Creative Strategy, and Account teams.
• Event Execution: support onsite activations and site visits.
• Problem-Solving & Adaptability: stay solutions-focused and proactive.

Skills

PowerPoint

Visual storytelling

Research skills

Communication

Organizational skills

Proactivity

Microsoft Office

Team player

Brand awareness

Attention to detail

Education

Bachelor’s degree

Tools

PowerPoint

Canva

Adobe Creative Suite

Job description

We're looking for a motivated, creative, and resourceful Coordinator to join our IMPACT team! This is an exciting opportunity for someone who has a passion for experiential marketing, live events, and bringing big ideas to life for some of the world's most recognized brands. Working across a diverse portfolio of clients and industries, including Entertainment, Sports, Lifestyle, Retail, and more, this role offers hands-on exposure to every stage of experiential marketing, from initial brainstorming and concept development to production and execution.

The ideal candidate is a self-starter who thrives in a fast-paced, collaborative environment, enjoys researching trends and uncovering new ideas, and isn't afraid to pick up the phone, ask questions, or learn something new. Strong presentation deck-building skills, attention to detail, and a willingness to roll up their sleeves are essential.

No two days look the same on this team, and that's part of the fun! We're looking for someone with a great attitude, an entrepreneurial spirit, and a genuine passion for creating great work and doing cool things.

Key Responsibilities

• Creative Development & Presentations: Support the team in developing client-facing presentations, including researching ideas, sourcing compelling visuals, writing concise concept descriptions, and building polished PowerPoint/Google decks that help bring ideas to life.
• Research & Inspiration: Stay curious and informed about experiential marketing trends, emerging technologies, pop culture, and innovative brand activations. Proactively share inspiration, new ideas, and opportunities with the team.
• Production Support: Assist Producers with day-to-day project needs across multiple accounts, including organizing project details, tracking deliverables, updating timelines, and supporting event logistics.
• Vendor Research & Outreach: Research potential vendors, venues, production partners, and unique resources. Build confidence in initiating outreach, gathering information, requesting quotes, and communicating professionally with external partners.
• Concepting & Brainstorming: Participate in team brainstorms and contribute fresh ideas, creative solutions, and thoughtful research to help develop engaging brand experiences.
• Project Organization: Help maintain accurate project documentation, meeting notes, status updates, and internal trackers to keep teams organized and informed.
• Cross-Functional Collaboration: Work alongside other IMPACT pillars like Print, Studio, Creative Strategy, as well as internal Account teams, gaining exposure to the various disciplines involved in bringing experiential campaigns to market.
• Event Execution: Support onsite activations, installations, site visits, and event logistics as needed, gaining firsthand experience in how concepts come to life.
• Problem-Solving & Adaptability: Approach challenges with a positive, solutions-oriented mindset, knowing when to ask questions, seek guidance, and take initiative.
• Professional Growth: Actively seek opportunities to learn from experienced team members, build industry knowledge, strengthen production skills, and take on increasing responsibility over time.

Qualifications

Required

• Bachelor’s Degree or equivalent experience in work field
• 1-2+ years’ experiential marketing, events, production, advertising, or a related field. Relevant internships and hands-on experience are welcome.
• Strong PowerPoint skills with an eye for visual storytelling, presentation layout, and detail.
• Strong research skills and the ability to turn information, inspiration, and ideas into organized, actionable content.
• Excellent written and verbal communication skills, with a willingness to develop confidence in vendor outreach and professional relationship-building.
• Highly organized, detail-oriented, and comfortable juggling multiple assignments and shifting priorities.
• Proactive, resourceful, and eager to take initiative while knowing when to ask for guidance.
• Comfortable working with Microsoft Office, including PowerPoint, Excel, and Outlook.
• A collaborative team player with a positive attitude, strong work ethic, and enthusiasm for learning.
• Genuine interest in brands, pop culture, live experiences, and creative marketing.

Preferred

• Previous internship or entry-level experience at an agency, event production company, or within experiential marketing.
• Familiarity with Canva, Adobe Creative Suite, or other creative presentation tools.
• Exposure to vendor sourcing, event logistics, or production processes.
• Experience developing research, mood boards, or presentations to support creative concepts.