Production Coordinator

University of Wisconsin; Madison (WI); Hybrid; USD 36,000 - 43,000; Full time

Benefits offered by this job

Generous vacation

Sick leave

Healthcare

Pension

Generous paid time off

competitively priced health/dental/vi

Job summary

The University of Wisconsin–Madison, PBS Wisconsin Production Administration, is seeking a Multimedia Production Coordinator to join a high-functioning team of award-winning producers. You will play a key role in coordinating production logistics, schedules, and media assets across broadcast and digital platforms.

You will manage projects using Airtable, assist with research and asset collection, and serve as a liaison between internal departments to ensure timely delivery.

Qualifications

• Two or more years of media production coordination experience.
• Strong organizational skills and attention to detail.
• Strong oral and written communication skills, including experience with in-person and remote collaborative team settings.
• Valid Driver’s License that meets UW Risk Management Standards.

Responsibilities

• Prepares reports and financial statements for leadership or external agencies.
• Schedules logistics and secures resources for program activities across multiple work units for production, meetings, conferences, and travel.
• Serves as the operational liaison to internal departments and external resources and facilities.
• Coordinates aspects of the production process from creation through delivery, including creative, financial, technological, and administrative components.
• Assists with production research and assets attainment, and provides other production support.
• Develops and maintains methods and organizational systems directed at the maintenance of electronic and/or physical records related to work operations according to established editorial policies, procedures, and industry standards

Skills

Media production coordination

Organizational skills

Communication skills

Driver's license

Education

Bachelor’s Degree in Media Production

Tools

Airtable

MediaPulse

Google Drive

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Multimedia Production Coordinator

Job Summary:

Join a high-functioning team of award-winning multimedia producers and play a key role in the success of our broadcast and digital work! PBS Wisconsin produces a wide variety of engaging programs for distribution over multiple platforms including broadcast television, radio and digital. The Production Coordinator provides valuable support in a number of areas, collaborating with content producers to manage production logistics and schedules for a variety of projects, as well as content research and media production work.

The Project Coordinator uses project management tools like Airtable to manage and coordinate video and audio production information, including credits and rights information, motion graphic and design elements, digital and marketing needs, as well as critical operations and QC processes. Also manages video drone flight requests and approval processes for PBS Wisconsin. Works as a liaison between internal departments to facilitate logistics related to media production. Strong communications skills, excellent attention to detail and ability to manage multiple tasks on deadline are required. This position will be based in Madison, WI and reports to the Executive Producer in PBS Wisconsin’s Production Administration Unit.

This is a full time, 40-hour-a-week position.

This position is Ongoing/Renewable

Expected start date: November 30, 2026

This is a full-time position that works core business hours, Monday – Friday, 8:00 a.m. – 5:00 p.m. Must be available to work some evenings and weekends as needed, with ability to travel – with occasional overnights – for work.

This is a hybrid position with a minimum of 1 day per week in person on the University of Wisconsin Madison campus in Madison, WI and will require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non‑campus work location. During the initial training period, on‑site work is required. The final schedule can be discussed at the offer stage, but fully remote candidates will not be accepted.

Remote work requires an approved flexible work arrangement (FWA). A FWA requires successful candidates to possess their own high-speed internet and phone to perform the work on a university provided computer. Per University policy, transportation between home and assigned work location is not payable/reimbursable and will be at the expense of the employee.

Travel is required. Must provide a valid driver's license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre-hire Driver Authorization Check. Visit Driver Authorization (click on “Become an authorized driver;” then click on “Required criteria”). https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/

Key Job Responsibilities:

• Prepares reports and financial statements for leadership or external agencies
• Schedules logistics and secures resources for program activities across multiple work units for production, meetings, conferences, and travel
• Serves as the operational liaison to internal departments and external resources and facilities
• Coordinates aspects of the production process from creation through delivery, including creative, financial, technological, and administrative components
• Assists with production research and assets attainment, and provides other production support
• Develops and maintains methods and organizational systems directed at the maintenance of electronic and/or physical records related to work operations according to established editorial policies, procedures, and industry standards

Department:

Wisconsin Public Media, PBS WI Production Administration

PBS Wisconsin and Wisconsin Public Radio are part of Wisconsin Public Media. The person in this position will be required to comply with the Wisconsin Public Media Code of Ethics: https://wpm.wisc.edu/policies/, in addition to the UW-Madison code of ethics.

#PBS

Compensation:

Expected pay for this position ranges from $26.44 to $31.25 per hour with actual pay dependent on experience and qualifications.

• generous vacation
• sick leave
• healthcare
• pension

Actual pay will depend on experience and qualifications. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.

• generous paid time off
• competitively priced health/dental/vision/life insurance
• tax-advantaged savings accounts
• participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund

For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf

Required Qualifications:

• Two or more years of media production coordination experience. This includes a demonstrated knowledge of media production processes, workflows and technical needs.
• Demonstrated strong organizational skills and attention to detail.
• Demonstrated strong oral and written communication skills, including experience with in-person and remote collaborative team settings.
• Valid Driver’s License that meets UW Risk Management Standards.

Preferred Qualifications:

• Experience using Airtable, MediaPulse and Google Drive to manage projects (or similar project management/scheduling tools).
• Familiarity with digital asset management
• Experience coordinating vendor contracts and license agreements
• Experience producing video content for digital and/or broadcast distribution

Education:

Bachelor’s Degree in Media Production, Communications, Journalism or related fields preferred.

Contact Information:

Lili Gagliano, [e-mail], 608.890.4747

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.