Procurement Manager

Torrey Holistics; Louisville (KY); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive pay

Great benefits

Quarterly incentive pays

Job summary

Whelan Machine & Tool, LLC in Louisville, KY, is seeking a Procurement Manager to lead sourcing, purchasing, and supplier management for a defense manufacturing operation subject to DFARS, ITAR, and CMMC. You will collaborate with production planning, quality, engineering, and finance to ensure on-time delivery and compliant supplier performance, while managing ASL, vendor disputes, and P.O.

lifecycle. This role demands strong negotiation, ERP experience, and a commitment to audit readiness in a

Qualifications

• Bachelor's degree in Supply Chain Management, Business, or related field.
• 5+ years of procurement/purchasing experience in manufacturing.
• ERP system experience (NAV/Business Central or similar).
• Proficiency in Excel.
• Strong negotiation, analytical, and vendor management skills.

Responsibilities

• Sourcing & supplier management for raw materials, tooling, and outside processing.
• Negotiate pricing, terms, and long-term agreements.
• Manage the purchase order lifecycle and ERP records.
• Monitor lead times, safety stock, and reorder points.
• Ensure compliance with DFARS/ITAR/EAR and audit-ready documentation.
• Collaborate with production planning, quality, engineering, and finance.

Skills

Procurement

Negotiation

Supplier Management

ERP (NAV/BC)

Excel

Education

Bachelor's degree in Supply Chain Management or related field

Tools

NAV/Business Central

Job description

Attention! Now Hiring …Looking forward to your next big opportunity?Whelan Machine is growing, and we want YOU to join our team!We’re proud to be part of the Department of Defense (DoD) and offer you a chance to work in an exciting, fast-paced industry.Supporting the mission with world-class precision is at the heart of what we do.Whelan Machineis a mission-critical supplier of high-precision machining for the U.S defense industrial base. We offer quarterly incentive pay and the opportunity to work in our new and improved 70,000-square foot facility!Competitive payGreat benefitsQuarterly incentive paysA workplace that values YOUR skill and growthBe part of the DoD and helping make a differenceSupporting the mission with world-class precisionBrand-new 70,000 sq. ft. facilityOur mission is to build a world-class team of skilled professionals, and we want YOU to be a part of it.If you're in Louisville or nearby, don't miss this opportunity!Apply today and become part of the Whelan family.POSITION SUMMARYThe Procurement Manager leads sourcing, purchasing, and supplier management activities to ensure the timely, cost-effective, and compliant acquisition of materials, components, and services required for production. This role is critical to maintaining supply continuity for a defense manufacturing operation subject to DFARS, ITAR, and CMMC requirements, and works closely with production planning, quality, engineering, and finance to support on-time delivery to customers.KEY RESPONSIBILITIESSourcing & Supplier ManagementIdentify, qualify, and manage suppliers for raw materials (steel, alloys, etc.), tooling, MRO, and outside processing (e.g., heat treat, plating, NDT)Negotiate pricing, terms, and long-term agreements to control cost and mitigate supply riskMaintain and monitor an Approved Supplier List (ASL); manage supplier scorecards for quality, delivery, and cost performanceEvaluate and onboard new suppliers, including flow-down of applicable FAR/DFARS clauses and Nadcap/AS9100 or ITAR-related requirements where applicablePurchasing OperationsManage the purchase order lifecycle from requisition through receipt, ensuring accurate ERP recordsMonitor lead times, safety stock, and reorder points to prevent production disruptionsResolve pricing discrepancies, delivery delays, and quality non-conformances with suppliersManage credit terms and work with finance on payment holds, credit limits, and vendor disputesCompliance & Risk ManagementEnsure procurement practices comply with DFARS, ITAR/EAR (export control on materials and technical data), and CMMC-related handling requirements for supplier-shared CUIMaintain documentation supporting DCAA/DCMA audit readiness (purchase order files, competitive quotes, sole-source justifications)Track certificates of conformance, material certs, and traceability documentation required for aerospace/defense end customersMonitor for counterfeit parts risk and maintain segregation of authorized distributors per customer flow-downsCross-Functional CoordinationPartner with production planning/scheduling to align purchasing with the master production schedule and sales forecastWork with engineering on new part sourcing, make-vs-buy decisions, and alternate material qualificationSupport cost estimating and quoting with current material and outside-process pricingReport on key metrics: PPV (purchase price variance), on-time delivery, supplier lead times, and open PO agingTeam LeadershipSupervise buyers/purchasing agents, if applicable; set priorities and review workloadDevelop and maintain purchasing policies, procedures, and desk-level work instructionsQualificationsRequiredBachelor's degree in Supply Chain Management, Business, or related field, or equivalent experience5+ years of procurement/purchasing experience, ideally in manufacturingStrong negotiation, analytical, and vendor management skillsERP system experience (e.g., NAV/Business Central, or similar)Proficiency in ExcelPreferredExperience in defense/aerospace manufacturing (ITAR, DFARS, CMMC awareness)Familiarity with machining/metals supply chains (steel service centers, heat treat, plating)APICS/CPSM or similar certificationExperience supporting DCAA/DCMA auditsPHYSICAL & ITAR REQUIREMENTSPrimarily office-based with periodic visits to the WMT production floor; standard PPErequiredwhen on the shop floor.Access to ITAR-controlled technical data and CUI requires verification of U.S. Person status prior to employment.Ability to stand for extended periods on a manufacturing floor; regularly lift and carry up to 35 lbs.; frequent bending, reaching, and use of hand tools; use of appropriate PPE (safety glasses, hearing protection, steel-toe footwear)at all timeson the production floor. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Whelan Machine & Tool, LLC is an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected status. This position requires access to information subject to U.S. export control regulations (ITAR/EAR); employment is contingent upon verification of U.S. Person status.