Production Coordinator

180 Fabletics LLC; El Segundo (CA); On-site; USD 41,000 - 45,000; Full time

Benefits offered by this job

Hybrid Work Schedule

Discretionary Paid Time Off

Summer Fridays

Healthcare Plans

Employee Discounts

401k

Annual Bonus Program

Equity Program

Job summary

Fabletics is seeking a Production Coordinator to join the team in El Segundo. You will oversee planning, facilitation, and day-to-day operations for E-commerce, Editorial/Campaigns, and commercial/motion shoots, collaborating with Producers and the Director of Production.

Ideal candidates have 1–2 years of production experience, strong organization, and proficiency with Excel/Outlook. The role supports on-site shoots with a hybrid-friendly total rewards program.

Qualifications

• 1–2 years of production experience.
• Proficient in Excel, Word, Outlook, and Adobe Acrobat.
• Hot Budget knowledge is a plus.
• Studio/production environment experience expected.
• Detail-oriented and organized.
• Flexible and accountable; can handle varied hours.
• Collaborative and positive team player.

Responsibilities

• Process crew and talent timecards via payroll provider.
• Assist Production Managers and Producer through all production phases.
• Support planning and execution of photo/video shoots across brands.
• Originate purchase orders and vendor paperwork (COIs, rentals, releases).
• Schedule Outlook invites for shoots and meetings.
• Track receipts for monthly audits.
• Coordinate with vendors and crew on set.
• Oversee Production Assistants on set and assign tasks.
• Process invoices and follow up on outstanding payments.
• Coordinate logistics with building/property management for large shoots.
• Manage shoot logistics: travel, transport, accommodations, catering, etc.
• Wrap shoots: returns, receipts, file organization, open items.

Skills

Production experience

Attention to detail

Team player

Flexible hours

Collaborative

AI literacy

Ability to work independently

Tools

Excel

Word

Outlook

Adobe Acrobat

Hot Budget

Job description

Fabletics is currently looking for a Production Coordinator.

How Do You Fit In? We are seeking a Production Coordinator to join our Fabletics team.

This role will report to Producer with the overall planning, facilitation, and day-to-day operations related to all E-commerce, Editorial/Campaigns, and commercial/motion shoots. This position is perfect for multi-taskers who pride themselves on their attention to detail, as well as their ability to meet deadlines. The candidate should be able to work well within a team environment, but also is a self-motivator who can work independently. This position will report to the Director, Production.

Responsibilities

• Process crew and talent timecards through the company’s payroll provider.
• Assist the Production Managers and Producer throughout all phases of production, including creating call sheets and pre-production books, communicating shoot details, and wrapping shoots.
• Support the planning and execution of photo and video shoots across all brands, from pre-production through wrap.
• Originate purchase orders and vendor paperwork, included but not limited to: credit card authorization forms, COI’s, rental agreements, talent release forms, etc.
• Schedule and maintain Outlook invitations for shoots, prep days, fittings, tech scouts, and production meetings.
• Track and manage receipts for monthly credit card audits.
• Work closely with vendors and crew during production.
• Coordinate and oversee Production Assistants on set, delegating tasks and confirming completion as needed.
• Process and track invoices and follow up on outstanding invoices.
• Coordinate all logistics with the building property manager and facilities team for upcoming large production shoots.
• Coordinate and track shoot logistics, including travel, transportation, accommodations, catering, craft services, parking, production supplies, and trucking.
• Own shoot-wrap follow-through, including returns, receipts, invoices, file organization, and open items.

Required Skills

• Must have at least 1-2 years of experience in production.
• Must know Excel, Word, Outlook, and Adobe Acrobat.
• Knowledge of Hot Budget is a plus.
• Previous experience working in a studio/production environment is expected.
• Must have an eye for detail and organization.
• Flexible and accountable; recognizes the various hours of the job.
• Being a collaborative and positive team player is a must.
• This position requires interacting with large crews, as well as internal employees.
• Ideal candidate brings foundational AI literacy, including experience using generative AI tools, and a proactive mindset to experiment with new technologies to drive productivity and innovation.

Where we are

This role will be based in our El Segundo Headquarters.

Compensation & Total Rewards

At Fabletics, we believe work and life should fit together!We continue to build a culture of flexibility, to empower you to do your best and put yourself first.Our Total Rewards program rewards employees for their hard work, supporting their health, well-being, families, and ultimately their life journey.

Total Rewards at Fabletics includes:

• Hybrid Work Schedule*
• Discretionary Paid Time Off*
• Summer Fridays*
• Healthcare Plans
• Employee Discounts
• 401k
• Annual Bonus Program
• Equity Program*
• And More

*Varied for retail, fulfillment and fully remote roles.

The hourly range for this position is from $30.00-$33.00/hr. The range provided includes the base salary that Fabletics expects topayfor the role. Offered hourly rate will be dependent on factors including the scope and complexity of the role, candidate’s related work experience, subject matter expertise and work location.

Fabletics, Inc. is an equal opportunity employer. We recruit, employ, compensate, develop, and promote regardless of race, national origin, religion, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, and other protected status as required by applicable.

At Fabletics, Inc., we champion a vibrant workplace culture that thrives on diversity law and do not tolerate discrimination or harassment. We are one team from many backgrounds, innovating through diversity of individuals, who are driven by passion for creating an inclusive space for all.

Fabletics, Inc. will continue to champion a workplace culture that prizes diversity and inclusivity.

We encourage you to apply regardless of meeting all qualifications and/or requirements.

At Fabletics our mission is to be the world's most fashionable, innovative and inclusive active lifestyle brand.

Fabletics has been recognized as a Great Place to Work for multiple consecutive years with a positive work environment where innovation is rewarded, female leadership is championed, diversity is celebrated, and work-life balance is encouraged.

Diversity & Inclusion: At Fabletics, we believe in creating a diverse, inclusive, and equitable environment. Fabletics believes it’s important that all our employees feel supported and empowered to be themselves, and we want to celebrate all of the amazing ways that our people bring different experiences to the table and make us better.

Fabletics Cares: Our mission with Fabletics Cares is to Foster an authentically inclusive community by championing health and wellness for all. Follow us on LinkedIn to check out the latest happenings at Fabletics, open job positions and connect with employees.

Want a closer look at our company culture? Check out our Fabletics Careers Instagram to see employee spotlights, a look inside our office and fun company events.