Production Coordinator

Cook & Boardman, LLC; East Haven, Northern (CT, KY); Hybrid; USD 42,000 - 65,000; Full time

Job summary

Cook & Boardman, LLC is seeking a Production Coordinator to assist the Production Manager by coordinating daily workflow, expediting materials, and communicating across departments to meet the production schedule.

You will review schedules, determine material requirements, coordinate with vendors and customers, and help resolve production issues while ensuring quality and on-time deliveries. Strong organization and multitasking are essential.

Qualifications

• Proficient in Microsoft Products, including Excel, Word, and Outlook.
• High School Diploma required, Associate Degree preferred.

Responsibilities

• Coordinate and expedite flow of work and materials within or between departments to meet production schedule.
• Review production schedules, work orders, and staffing to determine requirements and priorities.
• Confer with employees, vendors, and customers to coordinate production and shipping activities and resolve delays or complaints.
• Requisition and maintain inventories of materials and supplies necessary for production demands.
• Revise schedules due to changes or shortages in collaboration with management, sales, production, and engineering.
• Schedule customers daily for installs, repairs, and field estimates.
• Review daily work orders and tickets submitted by technicians.
• Ensure deliveries arrive on time and are inspected for damages or missing items.
• Perform other administrative duties as assigned by manager.

Skills

Oral communication

Interpersonal skills

Attention to detail

Time management

Organizational skills

Multi-tasking

Self-motivation

Education

High School Diploma

Associate Degree

Tools

Excel

Word

Outlook

Job description

Assist the Production Manager in the day-to-day activities such as coordinating and expediting the flow of work and materials within or between departments of the branch according to production schedule. Duties include reviewing and distributing production, work, and shipment schedules; conferring with department supervisors and other co-workers to determine progress of work and completion dates; and reporting on progress of work, inventory levels, costs, and production problems.

Essential Functions

• Examine documents, materials and products, and monitor work processes, in order to assess completeness, accuracy, and conformance to standards and specifications
• Review documents such as production schedules, work orders, and staffing tables to determine personnel & and material requirements, and material priorities
• Confer with employees, vendors, and customers to coordinate production and shipping activities, and to resolve complaints or eliminate delays
• Requisition & maintain inventories of material and supplies necessary to meet production demands
• Revise production schedules when required due to design changes, labor or material shortages, backlogs, or other interruptions, collaborating with management, sales, production, and engineering
• Schedule customers daily for installs, repairs, and field estimates.
• Review daily work orders and or tickets that are turned in by the technicians.
• Ensure deliveries arrive at the correct time and are unloaded and inspected for damages and or missing items
• Other administrative duties as assigned by manager

Minimum Qualifications

• Proficient in Microsoft Products, including but not limited to Excel, Word, and Outlook
• High School Diploma required, Associate Degree preferred

Knowledge, Skills and Abilities

• Knowledge of door, frame and hardware applications preferred
• Must have excellent oral communication skills and positive interpersonal skills
• Great attention to detail required
• Effective time management and organizational skills
• Self-motivated and proactive with ability to multi-task

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this role, the employee is required to stand, kneel, crouch, stoop, use hands to handle or feel objects, and reach with hands and arms for more than two-thirds of the working day. Walking and talking or hearing are required for approximately one-third of the working day. This role requires frequent lifting of items weighing 25–50 pounds and occasional lifting of items exceeding 50 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Work Environment

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. This position regularly operates in construction sites, warehouses, and shop environments. Conditions include proximity to forklifts and other heavy machinery and the use of various tools and hardware. Employees are subject to frequent heavy lifting and may be required to travel to project sites. Employees may be exposed to variable weather conditions, including extreme heat and cold. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this job description are representative of the knowledge, skills, and/or abilities required to fulfill the essential functions of the role. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws.