Production Arts & Gatherings Administrative Lead

Grace Community Church of Howard County; Northern (KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health Insurance

PTO

Sick Leave

Maternity/Paternity Leave

Holidays

403(b) Plan

Life & LTD Insurance

Job summary

Grace Community Church of Howard County in Kentucky seeks a full-time Production Arts and Gatherings Administrative Coordinator to provide administrative support for the department, coordinate events, and manage communications with staff and volunteers.

The role involves preparing documents and visual materials that align with the church brand, coordinating meetings, and tracking licenses and subscriptions.

Qualifications

• 2+ years’ experience in administrative and support roles, preferably within a church setting.
• Basic graphic design skills and proficient with Canva.
• Excellent ability to manage and pay attention to details.
• Excellent written and oral communication skills.
• Strong organizational and time management skills, prioritizing to-do items for maximum effectiveness.
• Action-oriented, displaying focus, passion, and initiative.
• Interpersonal skills: listens, negotiates, builds relationships and teams.
• Proficiency with Realm, Planning Center Online and ProPresenter are a plus.
• Highly proficient with technology, including Microsoft Office applications (Excel, Word, etc.)

Responsibilities

• Provide administrative support to the department staff, coordinating events and meetings, handling information requests, correspondence, and monitoring administrative projects.
• Assist in coordinating and organizing meetings and special events with staff, ministry leaders, and serving teams including room reservations, calendars, AV requests, meals, etc.
• Communicating service plan details with staff and serving team members involved in our gatherings and special events.
• Managing expense receipt submissions.
• Assist with scheduling of volunteer teams.
• Manage volunteer serving profiles, pathways, onboarding processes, and serving team rosters.
• Assist in managing licenses, subscriptions, and reporting (e.g. CCLI, Planning Center, etc.).
• Compile Web and Social Media reports.
• Coordinate offsite printing needs, communicating with vendors.
• Support weekly in-house printing/cutting needs.
• Create documents, slides, templates, and other visual materials that adhere to our church’s brand standards.
• Pull archived photos/video/content as needed.
• Coordinating with guest speakers to acquire manuscript, sermon questions, W-9, and honorarium.

Skills

Administrative support

Canva

Detail orientation

Communication skills

Organizational skills

Time management

Interpersonal skills

Microsoft Office

ProPresenter

Tools

Realm

Planning Center Online

ProPresenter

Job description

Grace Community Church of Howard County in Kentucky seeks a full-time Production Arts and Gatherings Administrative Coordinator to provide administrative support for the department, coordinate events, and manage communications with staff and volunteers.

The role involves preparing documents and visual materials that align with the church brand, coordinating meetings, and tracking licenses and subscriptions.