Production Administrator

Wawona Frozen Foods; Clovis (CA); On-site; USD 25,000 - 32,000; Full time

Job summary

Wawona Frozen Foods in Clovis, CA is seeking a Production Administrative Assistant to support our Operations team on-site with clerical and scheduling duties, documentation management, labor coordination, and daily communications. This role emphasizes attendance, accuracy, and reliability as you work alongside production supervisors to keep departments running smoothly across shifts.

You will print labels and documents, post weekly schedules, coordinate call-outs, support onboarding, and help

Qualifications

• Must have strong communication and organizational abilities.
• Ability to multitask and manage documentation accurately.
• Comfortable working under time pressure in a manufacturing setting.

Responsibilities

• Maintain department staffing to ensure production lines are fully manned.
• Coordinate labor scheduling to minimize overtime.
• Enter labor schedules in iSolved for accurate tracking.
• Conduct daily roll calls to validate labor counts and coverage.
• Prepare break and mealtime schedules for smooth shift operations.
• Escort new hires and assist onboarding.
• Print labels and production documents for shift start.
• Post weekly schedules and communicate changes to staff.
• Support GMP, HACCP, and safety documentation.

Skills

Communication skills

Organizational skills

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Office 365

iSolved

Job description

Wawona Frozen Foods – Clovis, CA

Production Administrative Assistant

Status: Full-Time, Non-Exempt, Hourly Role. Compensation: $18-23 DOE

Schedule: Varies based on production needs (1st or 2nd Shift)

About Wawona Frozen Foods

Wawona Frozen Foods is a family-owned company dedicated to producing high-quality frozen fruit products while maintaining world-class food safety and operational excellence. Our team members play a vital role in keeping production running smoothly, safely, and efficiently‑every shift, every day.

About This Role

We are seeking a Production Administrative Assistant (Production Admin) to support our Operations team and ensure that production departments run efficiently. This role provides vital clerical and administrative support, including scheduling, documentation management, labor coordination, and daily operational communication. Attendance, accuracy, and reliability are essential, as this position works directly on‑site alongside production supervisors and leads.

What You'll Do

Production & Labor Coordination

• Maintain department personnel staffing to ensure production lines are fully and properly manned.
• Coordinate labor scheduling with the labor scheduler to minimize overtime and maximize proper rotation.
• Ensure labor schedules are entered and maintained in iSolved for accurate labor management.
• Conduct daily roll calls to validate labor counts, proper PPE usage, and staffing coverage.
• Code labor in iSolved and work with the labor scheduler for validation; request staffing replacements or additions as needed.
• Prepare break and mealtime schedules to support smooth shift operations.

New Hire Onboarding Support

• Escort new hires into the facility, ensuring they understand their role, department layout, PPE expectations, and break/meal schedules.
• Assist in training new hires and assign mentors to guide them during onboarding.

Administrative & Documentation Support

• Print labels, documents, and production-related materials for the start of shift operations.
• Post weekly schedules and communicate schedule changes to employees.
• Manage communication for call‑outs, shift notices, and staffing updates.
• Support the department in issuing write-ups and disciplinary forms when needed.
• Upload and maintain Pre-Op and Post-Op photos and files.
• Ensure all production, quality, and safety documentation is accurate, organized, and up to date.

Cross-Functional Collaboration

• Communicate with HR regarding staffing needs and employee updates.
• Support production leads, supervisors, and Operations Management with administrative tasks as required.
• Participate in company meetings and training sessions to support growth and continuous improvement.

Safety & Compliance

• Follow all GMP, HACCP, Food Safety, Food Defense, and SQF policies.
• Report any safety or quality concerns immediately and proactively.
• Participate actively in Wawona's Safety Program to help maintain a healthy and safe environment.

Qualifications

WHAT WE'RE LOOKING FOR

• High school diploma or GED required.
• Minimum 2 years of administrative experience in a manufacturing environment.
• Experience using Microsoft Office 365 (Excel, Outlook, Teams, PowerPoint).
• Ability to use iSolved or similar HCM systems for scheduling and labor tracking.
• Bilingual (English/Spanish) preferred.
• Strong listening, communication, and organizational skills.
• Ability to work under time pressure and with minimal supervision.
• Flexible availability based on production demands.
• Self‑motivated, dependable, and detail-oriented.

Physical & Work Environment Requirements

• Regularly required to sit and use computer equipment; frequent walking between office and production areas.
• Must follow dress codes and GMP requirements at all times in production environments.
• Required to stand, reach, handle materials, and occasionally lift up to 25 lbs; frequently lift up to 50 lbs.
• Work environment includes wet conditions, sub‑freezing temperatures, moderate to high noise levels, and slippery floors (slip‑resistant footwear required).

WHY JOIN WAWONA?

• Be an essential part of operations at a leading food manufacturer.
• Enjoy a supportive, family‑owned culture focused on teamwork and growth.
• Work in a dynamic environment where no two days are alike.
• Opportunities for skills development and cross‑training.