Production Administrator

Wawona Frozen Foods, Inc.; Clovis (CA); On-site; USD 25,000 - 32,000; Full time

Job summary

Wawona Frozen Foods, Inc. in Clovis, CA is hiring a Production Administrative Assistant to support the Operations team on-site. The role focuses on scheduling, documentation management, labor coordination, and daily operational communication to keep production running smoothly.

The position requires at least 2 years of manufacturing admin experience, proficiency with Microsoft Office 365, and the ability to use iSolved for scheduling and labor tracking. Bilingual English/Spanish is a plus.

Qualifications

• High school diploma or GED required.
• Minimum 2 years of administrative experience in a manufacturing environment.
• Experience using Microsoft Office 365 (Excel, Outlook, Teams, PowerPoint).
• Ability to use iSolved or similar HCM systems for scheduling and labor tracking.
• Bilingual English/Spanish preferred.

Responsibilities

• Coordinate labor scheduling and maintain accurate labor counts.
• Maintain and validate schedules in iSolved for proper labor management.
• Conduct daily roll calls and ensure PPE compliance and staffing coverage.
• Escort and onboard new hires, and assist mentoring during onboarding.
• Print labels and production materials; post weekly schedules and communicate changes.
• Manage call-outs, shift notices, and staffing updates; support disciplinary documentation.
• Collaborate with HR and Operations Management; participate in meetings and training.
• Adhere to GMP, HACCP, and SQF policies; report safety/quality concerns promptly.

Skills

Admin experience

Bilingual (EN/ES) preferred

Education

High school diploma or GED

Tools

iSolved

Microsoft Office 365

Job description

Production Administrative Assistant

Wawona Frozen Foods – Clovis, CA
Status: Full-Time, Non-Exempt, Hourly Role. Compensation: $18-23 DOE
Schedule: Varies based on production needs (1st or 2nd Shift)

ABOUT WAWONA FROZEN FOODS

Wawona Frozen Foods is a family-owned company dedicated to producing high-quality frozen fruit products while maintaining world-class food safety and operational excellence. Our team members play a vital role in keeping production running smoothly, safely, and efficiently-every shift, every day.

ABOUT THIS ROLE

We are seeking a Production Administrative Assistant (Production Admin) to support our Operations team and ensure that production departments run efficiently. This role provides vital clerical and administrative support, including scheduling, documentation management, labor coordination, and daily operational communication. Attendance, accuracy, and reliability are essential, as this position works directly on-site alongside production supervisors and leads.

WHAT YOU'LL DO

Production & Labor Coordination

• Maintain department personnel staffing to ensure production lines are fully and properly manned.
• Coordinate labor scheduling with the labor scheduler to minimize overtime and maximize proper rotation.
• Ensure labor schedules are entered and maintained in iSolved for accurate labor management.
• Conduct daily roll calls to validate labor counts, proper PPE usage, and staffing coverage.
• Code labor in iSolved and work with the labor scheduler for validation; request staffing replacements or additions as needed.
• Prepare break and mealtime schedules to support smooth shift operations.

New Hire Onboarding Support

• Escort new hires into the facility, ensuring they understand their role, department layout, PPE expectations, and break/meal schedules.
• Assist in training new hires and assign mentors to guide them during onboarding.

Administrative & Documentation Support

• Print labels, documents, and production-related materials for the start of shift operations.
• Post weekly schedules and communicate schedule changes to employees.
• Manage communication for call-outs, shift notices, and staffing updates.
• Support the department in issuing write-ups and disciplinary forms when needed.
• Upload and maintain Pre-Op and Post-Op photos and files.
• Ensure all production, quality, and safety documentation is accurate, organized, and up to date.

Cross-Functional Collaboration

• Communicate with HR regarding staffing needs and employee updates.
• Support production leads, supervisors, and Operations Management with administrative tasks as required.
• Participate in company meetings and training sessions to support growth and continuous improvement.

Safety & Compliance

• Follow all GMP, HACCP, Food Safety, Food Defense, and SQF policies.
• Report any safety or quality concerns immediately and proactively.
• Participate actively in Wawona's Safety Program to help maintain a healthy and safe environment.

WHAT WE'RE LOOKING FOR

Qualifications

• High school diploma or GED required.
• Minimum 2 years of administrative experience in a manufacturing environment.
• Experience using Microsoft Office 365 (Excel, Outlook, Teams, PowerPoint).
• Ability to use iSolved or similar HCM systems for scheduling and labor tracking.
• Bilingual (English/Spanish) preferred.
• Strong listening, communication, and organizational skills.
• Ability to work under time pressure and with minimal supervision.
• Flexible availability based on production demands.
• Self-motivated, dependable, and detail-oriented.

PHYSICAL & WORK ENVIRONMENT REQUIREMENTS

• Regularly required to sit and use computer equipment; frequent walking between office and production areas.
• Must follow dress codes and GMP requirements at all times in production environments.
• Required to stand, reach, handle materials, and occasionally lift up to 25 lbs; frequently lift up to 50 lbs.
• Work environment includes wet conditions, sub-freezing temperatures, moderate to high noise levels, and slippery floors (slip-resistant footwear required).

WHY JOIN WAWONA?

• Be an essential part of operations at a leading food manufacturer.
• Enjoy a supportive, family-owned culture focused on teamwork and growth.
• Work in a dynamic environment where no two days are alike.
• Opportunities for skills development and cross-training.