Production Administrative Assistant- Construction

Groundworks Canada Corporation, Inc.; United States; On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Competitive base pay + bonus

Annual Tribe Appreciation Tour

Upward mobility

Employee Ownership Program

Tuition Reimbursement

2 weeks PTO + 6 holidays

Benefits package (medical, dental, etc

Company match 401(k)

Job summary

Groundworks Canada Corporation, Inc. is seeking a Production Administrative Assistant to support field teams and leadership with timekeeping, paperwork, and customer service in a fast-paced environment. From scheduling support and data accuracy to communication, your work keeps projects on track and customers satisfied.

This onsite, full-time role emphasizes reliability and teamwork. You will manage timekeeping, weekly job packs, purchase orders, install scheduling, and updates to customer

Qualifications

• High school diploma or GED required with 1-2 years administrative experience preferred.
• Prior call center or customer service background a plus; must be positive and motivated.
• Excellent written and verbal communication; comfortable with changing workflows.

Responsibilities

• Provide administrative support for timekeeping and data entry.
• Create weekly job packs and prepare purchase orders.
• Close out purchase orders and maintain vendor records.
• Ensure office equipment is up and schedule maintenance.
• Deliver exceptional customer experiences and problem solving.
• Set and confirm install dates with customers and teams.
• Mail customer information packets and follow up on issues.
• Update customer records for accuracy and completeness.
• Report to work reliably on time every workday.

Skills

Customer service

Communication skills

Adaptability

Problem solving

Education

High School Degree/GED

Tools

Microsoft Office

Job description

Are you organized, detail - driven, and energized by keeping operations running smoothly?

At Groundworks, North America’s leader in foundation solutions, our Production Administrative Assistants are essential partners to our field and leadership teams - providing the coordination, accuracy, and follow - through that keep projects on track. From scheduling support and paperwork management to communication and data accuracy, your work directly supports our crews and ensures a seamless customer experience. If you thrive in a fast - paced environment and want a stable role with growth opportunities at a nationally respected company, this position is built for you.

The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry.

Duties and Responsibilities

• - Provide administrative support for timekeeping
• - Create weekly job packs
• - Create and close purchase orders
• - Ensure office equipment is in working order to include scheduling maintenance
• - Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems.
• - Setting and confirming install dates
• - Mailing customer information packets
• - Following up with customers on a variety of issues
• - Updates customer records for accuracy
• - It is an essential function of this job that the employee regularly and reliably reports to work on time each working day.

Qualifications

• - High School Degree/GED
• - 1-2 years Administrative Assistant experience preferred
• - Previous call center or customer service preferred
• - Must be positive and motivated with excellent communications skills
• - Ability to adapt quickly to changes in work strategy
• - Excellent computer skills
• - Great oral and verbal communication

Working Conditions

• - Seeing with the ability to read reports, data, statistics and information on computer screens are required.
• - Full-time
• - Onsite

What We Offer:

• - Competitive base pay + bonus based on company performance
• - Annual Tribe Appreciation Tour, holiday & volunteer events
• - Upward mobility - we promote from within 80% of the time
• - When you win, you own it - our Employee Ownership Program lets you share the upside
• - Tuition Reimbursement Program - we invest in your development!
• - Work-life balance - 2 weeks PTO and 6 paid holidays
• - US: Affordable and comprehensive benefits package including medical, dental, vision, long & short-term disability, company-paid life insurance, 401(k) and company match & paid maternity leave
• - Canada: Affordable and comprehensive benefits package including medical, dental, long & short-term disability, and company paid life insurance