Production Administrative Assistant

Groundworks; Bloomington (IN); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Competitive pay

Bonus program

Employee ownership

Tuition reimbursement

Paid time off

Paid holidays

Benefits package

Work-life balance

Job summary

Groundworks in Bloomington, Indiana, is seeking a Production Administrative Assistant to support scheduling, paperwork, and data accuracy for our field teams.

You will handle timekeeping support, create weekly job packs, coordinate permits and warranty work, and maintain strong customer interactions to keep projects on track and customers informed.

This full-time onsite role offers stability and room to grow within a nationally respected company.

Qualifications

• High School/GED required.
• 1–2 years administrative assistant experience preferred.
• Previous call center or customer service experience preferred.
• Must be positive and motivated with excellent communication.
• Ability to adapt quickly to changes in work strategy.
• Excellent computer skills.
• Strong verbal and written communication.

Responsibilities

• Provide administrative support for timekeeping.
• Create weekly job packs.
• Schedule new projects and warranty work.
• Make confirmation calls to customers regarding upcoming projects.
• Order permits and engineering reports for upcoming projects.
• Maintain great customer experiences and service.
• Set and confirm installation dates.
• Order utilities to be marked at job sites.
• Follow up with customers on various issues.
• Update customer records for accuracy.
• Report to work on time daily.

Skills

Administrative experience

Customer service

Communication skills

Computer skills

Education

High School/GED

Tools

MS Office

Job description

Are you organized, detail** ‑ **driven, and energized by keeping operations running smoothly?

At Groundworks, North America’s leader in foundation solutions, our Production Administrative Assistants are essential partners to our field and leadership teams—providing the coordination, accuracy, and follow‑through that keep projects on track. From scheduling support and paperwork management to communication and data accuracy, your work directly supports our crews and ensures a seamless customer experience. If you thrive in a fast‑paced environment and want a stable role with growth opportunities at a nationally respected company, this position is built for you.

The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry.

Duties and Responsibilities

• Provide administrative support for timekeeping
• Create weekly job packs
• Schedule new projects and warranty work
• Confirmation calls to customers regarding upcoming projects
• Order permits and engineering reports for upcoming projects
• Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems.
• Set and confirm installation dates
• Order utilities to be marked at job sites
• Follow up with customers on a variety of issues
• Update customer records for accuracy
• It is an essential function of this job that the employee regularly and reliably reports to work on time each working day.
  

Qualifications

• High School Degree/GED
• 1-2 years Administrative Assistant experience preferred
• Previous call center or customer service preferred
• Must be positive and motivated with excellent communications skills
• Ability to adapt quickly to changes in work strategy
• Excellent computer skills
• Great oral and verbal communication

Working Conditions

• Seeing with the ability to read reports, data, statistics and information on computer screens are required.

• Full-time

• Onsite

What We Offer:

• Competitive base pay + bonus based on company performance ($30-45k avg.)

• Annual Tribe Appreciation Tour, holiday & volunteer events

• Upward mobility - we promote from within 80% of the time

• When you win, you own it—our Employee Ownership Program lets you share the upside

• Tuition Reimbursement Program - we invest in your development!

• Work-life balance - 2 weeks PTO and 6 paid holidays

• US: Affordable and comprehensive benefits package including medical, dental, vision, long & short-term disability, company-paid life insurance, 401(k) and company match & paid maternity leave

• Canada: Affordable and comprehensive benefits package including medical, dental, long & short-term disability, and company paid life insurance