Production Admin Assistant

Mosby Building Arts, Ltd.; Kirkwood (MO); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Embrace Creativity

Accept Accountability

Nurture Teamwork

Act with Integrity

Honor Family

Job summary

Mosby Building Arts, Ltd. in Kirkwood, MO is seeking an administrative assistant to provide clerical support, schedule vendors, and manage front desk duties. The role collaborates with PMs and team members to gather information and support daily operations.

Candidates should have a high school diploma and at least one year in an office environment, with strong communication, confidentiality, and MS Office skills. The position emphasizes process improvement, teamwork, and customer satisfaction.

Qualifications

• High School Diploma or equivalent preferred.
• 1 year of experience in an office environment.
• Excellent communication skills with all levels of associates.
• Intermediate computer skills including MS Office software.
• Ability to maintain confidentiality.
• Strong problem-solving, time management, planning & organizing, teamwork, initiative, flexibility, and follow-through skills.

Responsibilities

• Provide clerical support with filing, scanning, data entry, and organization of various items.
• Schedule vendors/materials for job sites as requested.
• Provide front desk and phone coverage during the receptionist's lunch and days off.
• Meet with PMs & team members to gather information and provide support.
• Assist the team as needed with other projects.
• Evaluate, improve, and advise on current production processes.
• Ensure both internal and external customer satisfaction.

Skills

Communication

Time management

Teamwork

Confidentiality

Problem-solving

Planning

Organizing

Education

High School Diploma or equivalent

Tools

MS Office

Job description

Key Responsibilities

• Provide clerical support with filing, scanning, data entry, and organization of various items.
• Schedule vendors/materials for job sites as requested.
• Provide front desk and phone coverage during the receptionist's lunch and days off
• Meet with PMs & team members as needed to gather information and provide support.
• Assist the team as needed with other projects.
• Evaluate, improve, and advise on current production processes
• Ensure both internal and external customer satisfaction.

Minimum Requirements

• High School Diploma or equivalent preferred
• 1 year of experience in an office environment and a clerical position
• Excellent communication skills with all levels of associates
• Intermediate computer skills: including MS Office software
• Ability to maintain an appropriate level of confidentiality
• Excellent problem-solving, decision-making, resource and time management, planning & organizing, teamwork, relationship building, initiative, flexibility, process improvement, and follow-through skills
• Ability to sit and/or stand at the desk for extended periods. Regularly walk, talk, hear, view computer screens, type, and occasionally lift up to 20 lbs

Possess the following Mosby Core Values

• Embrace Creativity
• Accept Accountability
• Nurture Teamwork
• Act with Integrity
• Honor Family