Product Development Coordinator

FOODMatch; New York (NY); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

FOODMatch is seeking a Project Coordinator to support end‑to‑end food product development and related initiatives. The role involves organizing requirements, timelines, samples, and documentation for internal and retail projects.

You will coordinate with Sales, Quality, Purchasing, and Product Development teams, ensuring timely approvals and clear communications. A strong eye for detail and collaboration is essential for success in a fast‑paced environment.

Qualifications

• Experience in food product development, project coordination, sourcing, or a related food industry role preferred.
• Bachelor’s degree in Food Science, Culinary Arts, Business, Supply Chain, or related field preferred.
• Proficiency in Microsoft Office, Excel, Outlook, SharePoint, and related business systems.

Responsibilities

• Support Retail, Private Label, Club Store, and internal product development projects from initial request through commercialization.
• Gather, organize, and maintain project information, including customer requirements, product specifications, timelines, samples, pricing inputs, and supporting documentation.
• Maintain project timelines, sample logs, shared files, and project trackers to ensure information is current and accessible.
• Prepare project updates, meeting notes, action items, and follow‑up communications.
• Help coordinate communication between internal teams to support project milestones, approvals, and deliverables.

Skills

Project coordination

Cross-functional work

Food industry experience

Communication

Education

Bachelor’s degree in Food Science or related field

Tools

MS Office

Excel

SharePoint

Job description

Job Description

Project Coordination

• Support Retail, Private Label, Club Store, and internal product development projects from initial request through commercialization.
• Gather, organize, and maintain project information, including customer requirements, product specifications, timelines, samples, pricing inputs, and supporting documentation.
• Maintain project timelines, sample logs, shared files, and project trackers to ensure information is current and accessible.
• Prepare project updates, meeting notes, action items, and follow‑up communications.
• Help coordinate communication between internal teams to support project milestones, approvals, and deliverables.

New Product Development Support

• Support innovation and renovation projects by assisting with research, sample coordination, prototype tracking, and vendor follow‑up.
• Assist with research on market trends, competitive products, ingredients, packaging, and potential vendor capabilities.
• Coordinate product samples with vendors and internal teams, including receiving, logging, routing, tracking feedback, and communicating next steps.
• Support sensory evaluations, product reviews, customer meetings, trade shows, and internal presentations by preparing samples, notes, and related materials.

Vendor & Cross‑Functional Support

• Work with existing suppliers and assist in identifying potential new manufacturers, ingredient suppliers, and vendors.
• Support vendor scheduling, sample requests, documentation follow‑up, and approved product deliverables.
• Partner with Sales, Quality, Purchasing, Product Development, and other teams to help ensure projects remain organized and on track.

Process & Administrative Support

• Help maintain internal processes, forms, project documents, and operating procedures to improve workflow and organization.
• Assist with basic cost comparisons, product transition tracking, contingency updates, and reporting as needed.
• Support additional administrative, project, and departmental tasks as assigned.

Qualifications

• Experience in food product development, project coordination, sourcing, or a related food industry role preferred.
• Bachelor’s degree in Food Science, Culinary Arts, Business, Supply Chain, or a related field preferred.
• Proficiency in Microsoft Office, Excel, Outlook, SharePoint, and related business systems.
• Basic understanding of food safety, quality, labeling, supplier documentation, or cost models preferred.
• Strong communication, organization, documentation, and follow‑up skills.
• Ability to manage multiple projects and deadlines in a fast‑paced environment.
• Resourceful, proactive, detail‑oriented, and comfortable working cross‑functionally.

Skills & Competencies

• Strong project coordination, organization, and follow‑up skills.
• Ability to work cross‑functionally with vendors, customers, Sales, Quality, Purchasing, and Product Development.
• Interest in food trends, product innovation, recipe development, and culinary applications.
• Collaborative, service‑oriented, and comfortable learning new systems and processes.

Additional Information

We offer a comprehensive benefits package and competitive compensation based on experience. We are an equal opportunity employer and value diversity. All employment decisions are made on the basis of qualifications, merit, and business need.

All your information will be kept confidential according to EEO guidelines.

Job Type: Full‑time

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Compensation

$70,000-$70,000 per year