Procurement & Vendor Management Specialist (Invoices)

UN Secretariat; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

UN Secretariat in New York seeks a Programme Management Assistant to support end-to-end procurement operations, from requisitions to invoice processing and payment coordination, liaising with internal units and external vendors. You will assist with planning, monitoring, data analysis, and reporting on procurement programs, helping ensure documentation accuracy and timely submission while maintaining records.

High school diploma required; a first-level university degree may reduce experience.

Qualifications

• High school diploma or equivalent is required; a first-level university degree may reduce years of experience.
• Extensive experience in programme or project administration, procurement support, finance, or contract administration.
• Experience with ERP systems for procurement or payment transactions is desirable.

Responsibilities

• Provide assistance in planning and implementing procurement operations, including requisitions and purchase orders.
• Support end-to-end processing and monitoring of procurement transactions with documentation accuracy.
• Liaise between organizational units and external vendors to initiate requests and resolve issues.
• Research, compile and analyze data on procurement programs and projects.
• Assist in coordinating procurement planning and ensuring timely submission of documents.
• Support budget proposal preparation and analysis for procurement activities.
• Monitor and evaluate procurement projects, tracking requisitions, invoices, payments and expenditures.
• Collaborate with project managers on performance reporting and ensure reporting guidelines.
• Maintain electronic and paper files, databases, and generate reports for monitoring.
• Provide guidance and training to junior staff.

Skills

Professionalism

Accountability

Client Orientation

Data analysis

Research

Communication

Organization

Attention to detail

Problem-solving

Education

High school diploma or equivalent

Tools

ERP Umoja SAP

Job description

UN Secretariat in New York seeks a Programme Management Assistant to support end-to-end procurement operations, from requisitions to invoice processing and payment coordination, liaising with internal units and external vendors. You will assist with planning, monitoring, data analysis, and reporting on procurement programs, helping ensure documentation accuracy and timely submission while maintaining records.

High school diploma required; a first-level university degree may reduce experience.