Procurement & Vendor Coordination Specialist

Paycom - ATS; Grand Prairie (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Paycom - ATS in Grand Prairie, TX is seeking a Purchasing Coordinator to provide administrative and operational support for procurement activities across projects and operations.

You will assist with purchase orders, vendor communication, pricing, material availability, order tracking, receiving documentation, and invoice coordination, working with Procurement, Project Management, Operations, Warehouse, and Accounting.

Qualifications

• High school diploma or equivalent required.
• Associate's degree or coursework preferred.
• 1-2 years in purchasing, procurement, administration, operations, or related field preferred.
• Experience processing purchase orders and working with vendors is a plus.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office, esp. Excel and Outlook.
• Ability to learn ERP, purchasing, inventory or procurement systems.
• Experience in telecom/construction/electrical/low-voltage/AV/data center is a plus.

Responsibilities

• Prepare, process, and maintain purchase orders per procedures.
• Assist with vendor quotes, pricing, availability, and lead times.
• Verify PO details including quantities, pricing, delivery dates.
• Track purchase orders from placement through delivery and closeout.
• Assist with PO changes, cancellations, and corrections as needed.
• Coordinate with Warehouse/Accounting on receiving and invoicing.
• Maintain organized purchasing files and reports.
• Support vendor setup, audits, and internal controls.

Skills

Excel

Outlook

ERP systems

Vendor management

Organization

Bilingual EN/ES

Education

High school diploma or equivalent

Associate's degree or coursework preferred

Tools

ERP software

Inventory management systems

Warehouse management systems

Job description

Paycom - ATS in Grand Prairie, TX is seeking a Purchasing Coordinator to provide administrative and operational support for procurement activities across projects and operations.

You will assist with purchase orders, vendor communication, pricing, material availability, order tracking, receiving documentation, and invoice coordination, working with Procurement, Project Management, Operations, Warehouse, and Accounting.