Procurement & Travel Operations Analyst

Broken Arrow Public Schools; Broken Arrow (OK); On-site; USD 60,000 - 80,000; Full time

Job summary

Broken Arrow Public Schools is seeking a procurement and finance professional to oversee travel desk operations, insurance coordination, and district purchasing. The role includes processing travel requests, vendor management, and supporting e-procurement initiatives.

Responsibilities cover maintaining vendor data, coordinating payments, and ensuring compliance with federal/state regulations while collaborating with district departments to optimize purchasing.

Qualifications

• Bachelor's degree in business or related field preferred.
• Minimum of 5 years in school finance or related business experience preferred.
• Experience and skill with procurement policies and guidelines.
• High attention to detail, strong written and oral communication skills.
• Experience with Windows-based software and technology training.
• Ability to analyze information and maintain high work ethic.
• Creative and strategic thinking.

Responsibilities

• Manage Travel Desk for district employees, bookings, reimbursements and approvals.
• Monitor travel desk email inbox and ensure compliance with regulations.
• Administer liability and property/casualty insurance program; liaise with agent and claims.
• Coordinate and renew district insurance annually.
• Perform procurement of materials, supplies, services and equipment.
• Collaborate with departments on procurement needs and optimize methods.
• Research vendors for cost-effective pricing and efficiency.
• Maintain vendor requests, enrollment, and information in payment systems.
• Develop vendor database and implement new vendor portal alignment.
• Maintain employee ACH enrollment and 3rd party payor communications.
• Serve as Deputy Encumbrance Clerk; monthly reporting for Board of Education.
• Backup district Procurement Card Administrator; troubleshoot with vendor.
• Retain purchasing/bid information and improve workflow.
• Build relationships with staff and public; meet deadlines.
• Assist with special projects and other duties as assigned.

Skills

Procurement policy development

Attention to detail

Windows-based software

Technology training

Written and oral communication

Problem solving

Organization

Information analysis

Creative thinking

Education

Bachelor's degree in business or related field

5+ years in school finance or related business experience

Tools

Vendor portal

Document imaging software

Finance software

Job description

Broken Arrow Public Schools is seeking a procurement and finance professional to oversee travel desk operations, insurance coordination, and district purchasing. The role includes processing travel requests, vendor management, and supporting e-procurement initiatives.

Responsibilities cover maintaining vendor data, coordinating payments, and ensuring compliance with federal/state regulations while collaborating with district departments to optimize purchasing.