Procurement Technician

Los Angeles Community College District; Los Angeles (CA); On-site; USD 64,000 - 80,000; Full time

Benefits offered by this job

Insurance plans (medical, dental, and/

Life insurance

Paid holidays

Vacation days

Pension plan

Job summary

Los Angeles Community College District is seeking a Procurement Technician to handle procurement documents and support the purchase of materials, services, and equipment for the college and District Office.

The role processes orders, generates reports, tracks delivery, and communicates with vendors. It requires strong clerical skills, knowledge of purchasing terms, and familiarity with ERP systems within a full-time environment at LA Valley College.

Qualifications

• Graduation from high school or its equivalent AND one year of full-time, paid clerical experience in procurement.
• Knowledge of purchasing terminology and common business practices related to the purchasing cycle.
• District's purchasing procedures, operations, and policies; clerical practices and procedures.
• Principles of business English, punctuation, spelling, and grammatical usage; customer service techniques for public contact.
• Capabilities of computer systems, software, and hardware common to purchasing including ERP systems.
• Recordkeeping procedures and the ability to learn specialized software applications.

Responsibilities

• Process purchase orders and verify requisition coding and availability of funding.
• Generate procurement documents and reports using a computerized purchasing system.
• Monitor status of purchases and follow up with vendors on status information.
• Inform District staff of problems regarding purchasing terms, availability of goods, and delivery schedules.
• Maintain contracts and supplier files; provide work direction as needed.

Skills

Purchasing knowledge

ERP systems experience

Vendor coordination

Data entry / clerical accuracy

Mathematical calculations

Education

High school diploma or equivalent

Tools

ERP systems

Office software

Job description

Date Opened: 8/3/2026 08:00:00 AM

Filing Deadline: 8/21/2026

Location: Los Angeles Valley College

Salary: $5,357.65 - $6,637.19/mo; $64,291.80 - $79,646.28/yr (based on a full-time, 12-month position)

Job Type: Open and Promotional

Definition

Performs specialized clerical duties related to the preparation and processing of procurement documents and provides technical support in gathering information and expediting the purchase of materials, services, equipment, and supplies for a college or the District Office.

Typical Duties

Processes purchase orders and verifies accuracy of requisition coding and availability of funding using a computerized purchasing system.

Generates procurement documents and reports using a computerized purchasing system.

Monitors the status of purchases in progress and initiates follow-up contact with vendors to obtain status information.

Informs District staff of problems regarding the terms of purchasing agreements, the availability of goods, and schedules and deliveries.

Reorders standard items using existing purchasing agreements.

Processes payment documents based on vendor compliance with purchase orders.

Answers inquiries from college and District staff on matters such as purchasing procedures, clarification of information concerning items to be purchased, approval for substitutions and changes, and items delivered.

Provides information to District staff regarding appropriate use of procurement documents and sources of supply.

Obtains product information for departments.

Identifies purchasing patterns and requests contracts to meet recurring purchasing needs.

Contacts vendors, sales representatives, and distributors to obtain information on items, services, prices, discounts, and delivery dates.

Searches catalogs and other publications for information on goods and services.

Compiles comparative information on goods and services to aid departments in making purchasing decisions.

Effectively utilizes standard office software applications in the preparation of office correspondence and reports pertinent to purchasing and related matters.

Assists in the clerical processing of contracts within established District procedures.

Recommends procedural changes related to the clerical support functions of the office.

Maintains equipment and supply contracts file.

May provide work direction to assigned clerical staff and student employees.

Performs related duties as assigned.

Distinguishing Characteristics

A Procurement Technician is responsible for preparing and processing procurement documents and providing technical support in gathering information and expediting the purchase of materials, services, equipment and supplies for a college or the District Office.

An Assistant Procurement Specialist assists in negotiating, preparing, and processing contracts, leases, and procurement documents for a variety of equipment, materials, supplies and services for the District.

An Administrative Aide is responsible for preparing and processing documents and providing technical support in the areas of budgeting, purchasing, personnel, payroll, contracts, academic scheduling, and other administrative services for a centralized administrative office at a college or the District Office.

Supervision

Immediate supervision is received from a classified supervisor or manager. Work direction may be received from a Procurement Specialist. May provide work direction to assigned clerical staff and student employees.

Class Qualifications

Knowledge of:

Purchasing terminology

Common business practices related to the purchasing cycle

District's purchasing procedures, operations, and policies

Clerical practices and procedures

Letter, memorandum, and report formats

Principles of business English, punctuation, spelling, and grammatical usage

Customer service techniques for public contact in person, on the telephone, and in written communication

Capabilities of computer systems, software, and hardware common to purchasing including Enterprise Resource Planning (ERP) systems

Recordkeeping procedures

Skill In

Use of computer and standard office equipment

Ability To

Apply appropriate purchasing policies and procedures to specific transactions

Effectively utilize computer equipment and software in the performance of duties including Enterprise Resource Planning (ERP) systems used to extract purchasing data and process purchase orders

Perform accurate mathematical calculations of moderate difficulty

Critically review source data, detect, and correct errors

Give clear and concise instructions

Organize and maintain accurate and complete records and files

Record data neatly and accurately in standard and electronic files

Read and understand fund information applicable to purchasing

Prepare letters, memos, and reports

Meet schedules and timelines

Work effectively with vendors, sales representatives, distributors, and District staff

Learn specialized software applications

Education

Entrance Qualifications

Graduation from high school or its equivalent AND one year of full-time, paid clerical experience in procurement.

Benefits

• Medical and dental insurance and vision care plans are provided for employees and their dependents.
• A $50,000 life insurance policy is provided free of charge for each employee.
• New employees receive 12 full-pay days and 88 half-pay days of illness leave.
• 19 paid holidays per year.
• Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
• Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
• Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security.
• Employee Assistance Program
  
  

Selection Process

The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.

Reasonable Accommodations

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.

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