Procurement Systems & Operations Analyst (Asana Expert)

Equiliem; Nashville (TN); On-site; USD 77,000 - 80,000; Full time

Job summary

Equiliem is seeking a Procurement Systems and Operations Analyst in Nashville, TN, to manage the day-to-day integrity and improvements of the procurement system, overseeing ~24 workstreams and 300+ initiatives. The role supports financial validation, guides Hygiene Leads, and designs repeatable workflows with international stakeholders.

The candidate will focus on data accuracy, cross-functional collaboration, and process optimization, including AI-enabled enhancements and streamlined approvals.

Qualifications

• 5+ years of experience in program or project operations, systems administration, PMO analysis, or related field.
• Hands-on experience administering Asana, including custom fields, rules & automations, portfolios, and reporting.
• Strong attention to detail and demonstrated ability to maintain data accuracy across a large initiative portfolio.
• Strong written and verbal communication skills.
• Ability to train, support, and communicate effectively with non-technical stakeholders across multiple regions.
• Process-oriented mindset with ability to design, document, and maintain repeatable workflows.
• Ability to manage multiple priorities and work in a fast-paced environment.
• Strong organizational and problem-solving skills.

Responsibilities

• Maintain the Asana Hygiene Dashboard and distribute daily action lists to Hygiene Leads.
• Manage the Asana Hygiene Leads communication channel and resolve questions and system-related issues.
• Lead weekly stand-up meetings to review priorities, progress, and action items.
• Own ongoing Asana schema and field structure updates to improve clarity and efficiency.
• Develop training materials and conduct onboarding sessions for Hygiene Leads and international stakeholders.
• Partner with Hygiene Leads to migrate and maintain required fields for active initiatives.
• Develop and maintain a Quick Reference Guide covering Asana setup and ongoing maintenance.
• Assess, design, and communicate system enhancements, including AI enablement and automated workflows.
• Define and document sustainable operating processes for ongoing system management.
• Train Hygiene Leads on stage-gate template sign-offs and financial validation requirements.
• Maintain the Sign-Off Evidence Log and system requirements supporting financial validation and budget alignment.
• Facilitate meetings between Category Leads and Finance teams to resolve validation issues.
• Maintain and update the Financial Validation Tracker dashboard.
• Monitor data quality and identify gaps, inconsistencies, and process issues.
• Support continuous improvement of procurement systems and operating practices.

Skills

Program/Project operations

Asana administration

Data accuracy

Cross-functional communication

Tools

Asana

Job description

Equiliem is seeking a Procurement Systems and Operations Analyst in Nashville, TN, to manage the day-to-day integrity and improvements of the procurement system, overseeing ~24 workstreams and 300+ initiatives. The role supports financial validation, guides Hygiene Leads, and designs repeatable workflows with international stakeholders.

The candidate will focus on data accuracy, cross-functional collaboration, and process optimization, including AI-enabled enhancements and streamlined approvals.