Procurement Supervisor - Construction Contracts & Strategy

Mesa-Public-Schools---A; Mesa (AZ); On-site; USD 57,000 - 69,000; Full time

Benefits offered by this job

Vacation, sick leave, holidays, and AS

Retirement matched through Arizona ASR

Health insurance

Life insurance

Job summary

Mesa Public Schools in Mesa, AZ, seeks a Supervisor - Procurement Specialist II - Construction to lead district-wide procurement for construction projects. The role focuses on contracts, bidding compliance, vendor management and cost containment within district rules.

You will oversee bid processes, contract negotiations and multi-year agreements, while mentoring procurement staff and ensuring adherence to USFR and state laws.

Qualifications

• Bachelor’s Degree in Business Administration with specialization in Materials Management.
• CPPB or CPPO certification highly desired.
• Minimum three years’ purchasing experience.
• One to Three years’ supervisory or leadership experience.
• Public procurement experience.
• Knowledge of Uniform Commercial Code, Arizona Revised Statutes, Arizona School District Procurement Rules and USFR; federal and state laws, statutes, funding rules and regulations pertaining to contractual agreements; Arizona Procurement Code and Contract Law.
• Ability to analyze and interpret various state and federal laws relating to contracts; to analyze and resolve problems; to prioritize and handle several complex tasks simultaneously; and to be objective in decision making.
• Ability to perform life cycle cost analysis; to be skilled in statistical and abstract data analysis, contract negotiations, programmatic/fiscal data analysis and evaluation.
• Ability to effectively communicate (verbal and written) with district personnel, vendors and general public; to be tactful and diplomatic.

Responsibilities

• Develops and composes specifications, scope of work, technical questionnaires, contract terms and conditions, and pricing pages for Invitations to Bid, Requests for Proposals, Requests for Qualifications, and Requests for Quotations.
• Conducts Pre-Bid/Proposal conferences and documents information for addenda; develops and composes bid/proposal addenda and contract amendments; attends openings; performs product and cost evaluations; prepares tabulation of responses and comprehensive award recommendations.
• Reviews and evaluates proposals for adherence and responsiveness to RFP guidelines; negotiates contracts based on RFP requirements and submitted proposals; ensures quality of content, format of solicitation and contract documents, accuracy of technical advice and mathematical calculations.
• Drafts responses concerning contract award decisions and contract compliance issues; resolves or mediates product, service, project, and contractual issues.
• Manages multi-year and term contracts; maintains cost containment within existing contracts; monitors contract insurance requirements, expiration, usage, and expansion terms.
• Conducts extensive research to develop specifications, add potential suppliers, and reduce district costs; participates in site inspections, vendor visits, demonstrations, seminars, exhibits, and contract negotiations.
• Communicates with district personnel regarding purchasing needs and responds to inquiries.
• Maintains state-required recordkeeping to comply with all internal and external audit requirements; maintains proper inventory levels of warehoused items.
• Assists in the strategic planning and development of departmental policies and procedures.
• Maintains current knowledge of legal and business practices to stay abreast of new trends by attending and participating in professional group meetings and through memberships in related organizations.
• Determines the appropriate procurement method for construction projects.
• Assists with School Facility Board procurements and processes.
• Follows projects with the Construction Department and participates in construction meetings for procurement planning.
• Collaborates with department and school leaders, supervisors, and staff to align processes and procedures, while actively seeking their input; leads or participates in joint committees and working groups.
• Focuses on continuous improvement by analyzing data, assessing systems and timelines, and recommending adjustments to enhance procedures and strategies; provides root cause analysis and suggestions to the administration.
• Identifies opportunities to optimize the use of various information systems and liaises with system representatives to stay informed on updates and explore potential improvements.
• Works with administration and staff to identify ways to improve efficiency and effectiveness in assigned areas and related departmental functions.
• Develops and executes both short- and long-term goals for assigned responsibilities.
• Stays informed on federal and state laws and best practices relevant to the assigned area through ongoing research.
• Manages special projects and performs additional tasks related to areas of responsibility as assigned by administration.
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Skills

Three years purchasing experience

Supervisory experience

Public procurement knowledge

Communication skills

Education

Bachelor’s Degree in Business Administration with specialization in Materials Management

CPPB or CPPO certification

Job description

Mesa Public Schools in Mesa, AZ, seeks a Supervisor - Procurement Specialist II - Construction to lead district-wide procurement for construction projects. The role focuses on contracts, bidding compliance, vendor management and cost containment within district rules.

You will oversee bid processes, contract negotiations and multi-year agreements, while mentoring procurement staff and ensuring adherence to USFR and state laws.