Office Services Specialist: Western Regional Office #00400

DHRM; Virginia (MN); On-site; USD 37,000 - 49,000; Full time

Job summary

DHRM's Western Regional Office is seeking an Office Services Specialist to provide administrative, fiscal, and technical support to regional managers. The role handles filing, mail processing, voucher processing, eVA ordering, and P-Card purchasing, plus hotel reservations and equipment maintenance.

Ideal candidates have strong organization, communication, and computer skills, with proficiency in PowerPoint, Excel, Publisher and Word, and knowledge of DOC policies and Commonwealth accounting

Qualifications

• Considerable knowledge of DOC policies and Purchase and Supply/Commonwealth Accounting policies and procedures.
• Ability to operate computer systems and basic office machines.
• Detail-oriented with numerical data and strong organizational, writing, and keyboarding skills.
• Ability to manage multiple tasks.

Responsibilities

• Provides administrative, fiscal, and technical support for the Regional Managers and staff.
• Maintains filing, processes mail, and completes vouchers; uses eVA for ordering items.
• Handles P-Card purchases and processes invoices; makes hotel reservations as needed.
• Supports office equipment maintenance and overall regional office operations.

Skills

PowerPoint

Excel

Publisher

Word

Tools

PowerPoint

Excel

Publisher

Word

Job description

Title: Office Services Specialist: Western Regional Office #00400

State Role Title: Admin and Office Spec II

Hiring Range: $36,691.00 - $48,893.00

Pay Band: 2

Agency: Dept of Corr - Central Admin

Location: Western Regional Office

Agency Website: www.vadoc.virginia.gov

Recruitment Type: Agency Employee Only - A

Job Duties

Provides administrative, fiscal, and technical support for the Regional Managers through good customer skills, proficient filing of all documents, good secretarial and computer skills. Maintains filing, processes mail, completes vouchers, and utilizes eVA for ordering items needed for the office. Purchasing using the P-Card (Visa) log and processing invoices for payment. Makes Hotel reservations for office staff as required. Supports the regional office in regards to computer equipment and maintenance of that equipment.

Serves as an administrative support position to the Western Regional Office providing good customer service skills to the public as well as staff at Institutions and Community who call and/or visit the office. This position compiles maintains documentation for the Regional Business Manager & other Regional Staff, which aids the organization in being proficient and able to find and provide support documents in a proficient and efficient manner.

Minimum Qualifications

Considerable knowledge of DOC policies and procedures and Purchase and Supply/Commonwealth Accounting policies and procedures. The ability to operate/utilize computer system and other basic office machines. The ability to perform detailed work with numerical data. Strong organization, communication, writing and keyboarding skills. Ability to handle multiple tasks. Extensive experience in PowerPoint, Excel, Publisher and Word.

Additional Considerations

Previous experience with bookkeeping, computer and office equipment and environment.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre‑employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for this position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: [phone]

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Advertised: 24 Sep 2026 Eastern Daylight Time

Applications close: 09 Oct 2026 Eastern Daylight Time