Procurement Specialist - Parts

Vandalia Rental; Vandalia (OH); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

401(k) match up to 6%

Annual salary $80,000+

Medical, dental, vision insurance

Life and AD&D policy

Paid time off and holidays

Job summary

Vandalia Rental is seeking a Procurement Specialist – Parts to optimize parts sourcing across branches and service teams. You will own procurement processes, act as a SmartEquip expert, and drive improvements in inventory strategy, supplier performance, and freight costs to keep equipment ready for customers.

The role emphasizes cross-functional collaboration with operations, accounting, and vendors, with a competitive compensation package and benefits.

Qualifications

• Bachelor's degree or equivalent experience in a supply chain related field.
• 5+ years of procurement or inventory management experience.
• Experience with ERP or procurement software.
• Vendor negotiation and supplier relationship skills.

Responsibilities

• Own parts procurement processes and optimize purchasing with SmartEquip.
• Analyze inventory levels, usage, turns, and reorder points.
• Develop supplier scorecards and manage vendor relationships.
• Identify cost and freight savings without sacrificing availability.
• Collaborate with branches, service teams, and accounting to improve workflows.

Skills

Analytical thinking

Vendor negotiation

Communication skills

Problem solving

Team collaboration

Education

Bachelor's degree in Supply Chain Management / related field

Tools

SmartEquip

ERP software

MS Excel

Job description

Description

If you know parts, understand purchasing, and can spot a better way of doing things, this is an opportunity to put that experience to work across an entire equipment rental operation.

Vandalia Rental is looking for a Procurement Specialist – Parts to help us build a smarter, more efficient approach to parts procurement. You’ll work across our branches, service teams, suppliers, and SmartEquip to improve how we source parts, manage inventory, control freight costs, and support the equipment our customers depend on.

At Vandalia Rental, parts procurement directly affects whether equipment is ready to rent or sitting idle. We’re looking for someone who sees the bigger picture—someone who can connect parts availability, inventory, suppliers, freight, technology, and equipment uptime and make the entire process work better.

What You’ll Own

Parts Procurement & SmartEquip

Take ownership of the systems and processes behind how we purchase parts. Serve as our SmartEquip expert, improve vendor configurations, onboard suppliers, establish best practices, and find opportunities to make purchasing faster and more consistent across the company.

Inventory Strategy & Analytics

Turn parts data into action. Analyze usage, inventory levels, turns, returns, and obsolete inventory to help branches stock what they need without unnecessarily tying up capital. Establish stocking levels and reorder points based on actual demand.

Supplier Performance & Relationships

Build relationships with suppliers that deliver more than just parts. Evaluate pricing, service, availability, and performance; administer supplier scorecards; identify preferred vendors; and help us get greater value from our supplier partnerships.

Cost & Freight Optimization

Look for the dollars hiding in the process. Analyze freight trends, pricing consistency, branch transfers, returns, and purchasing activity to identify practical opportunities to reduce costs without sacrificing equipment availability.

Better Processes Across the Business

Work directly with branch operations, service, accounting, and vendors to solve problems and improve how parts move through the organization. When something isn’t working, we want someone who will figure out why and help build a better way.

Salary and Benefits

• Annual salary commensurate with experience and qualifications - $80,000+ annually
• Monthly bonus opportunity
• 401(k) - 100% match, up to 6% of your salary with no vesting period
• Medical, dental, vision insurances
• $50,000 life and AD&D policy at no cost
• PTO and paid holidays

Requirements

• Bachelor’s degree in Supply Chain Management, Business, Operations Management, or a related field, or equivalent experience
• 5+ years of experience in procurement, supply chain, inventory management, equipment operations, or a related field
• Experience with ERP or procurement software
• Equipment rental, heavy equipment, or fleet maintenance experience
• Vendor negotiation experience
• Strong analytical and problem-solving skills
• Experience developing business processes and standard operating procedures
• Strong communication and relationship-management skills
• Proficiency with Microsoft Office, including Excel
• SmartEquip experience preferred
• Must be authorized to work in the United States
• Ability to perform the essential functions of the position

Make an Impact Beyond the Purchase Order.

If you like solving problems, working with data, negotiating with suppliers, and seeing the operational impact of your decisions, this is a role where your work will be noticed.

**All qualified candidates will be asked to take a Culture Index survey**

Vandalia rental is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status or any other characteristic protected by law.