Procurement Specialist IV

Fermilab; Batavia (IL); Hybrid; USD 97,000 - 139,000; Full time

Job summary

An established industry player is seeking a Procurement Specialist IV to join their team in a hybrid work environment. This role involves strategic procurement of goods and services, ensuring compliance with federal regulations, and collaborating with internal teams to achieve cost savings. The ideal candidate will have extensive experience in procurement, strong negotiation skills, and a solid understanding of the market landscape. Join a leading laboratory dedicated to advancing particle physics and contribute to groundbreaking scientific endeavors while enjoying a comprehensive benefits package.

Benefits

Medical, Dental, and Vision Insurance

Flexible Spending Accounts

Paid Time Off

Life Insurance

Short and Long-term Disability Insurance

Qualifications

• 9 years of procurement experience in complex subcontracting.
• Understanding of the Buy American Act and workplace safety regulations.

Responsibilities

• Serve as a procurement expert for facilities and services.
• Administer subcontracts ensuring compliance with terms.
• Solicit proposals and negotiate terms for subcontracting.

Skills

Procurement Experience

Negotiation Skills

Understanding of Federal Acquisition Regulations

Project Management

Education

Bachelor's Degree in Business Administration

Master's Degree in Business / MBA

Tools

Electronic Word Processing Software

Spreadsheets

Document Sharing Systems

Job description

The expected hiring range for this position is :

97,400.00-$138,333.00.

Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs.

Fermi Forward Discovery Group, LLC (FFDG) manages and operates Fermilab on behalf of the US Department of Energy Office of Science (DOE). Within FFDG, the Finance Division provides safe, efficient, effective financial operations in support of the Laboratory's high-energy physics program in accordance with all laws, regulations, and DOE requirements. Within the section, the Procurement Department is responsible for acquiring goods and services for the entire Laboratory. It provides helpful, professional support for all procurement requirements from the development of initial plans and requirements to subcontract closeout.

This Procurement Specialist role requires a strategic thinker with an acute understanding of the market, suppliers, and products to ensure that goods and services are procured at the best possible terms for Fermi Forward. These responsibilities are accomplished in cooperation with internal customers, FRA project teams, support personnel, subcontractors, and DOE, in accordance with established procurement policies and procedures, contract law, commercial practice, and applicable federal procurement regulations.

This role will execute on known or anticipated opportunities in the acquisition of goods and services while contributing to cost savings, partnerships with suppliers and other value-added activities to support the work of the Laboratory, primarily for custom fabrications for use in scientific endeavors.

What your day-to-day as a Procurement Specialist IV at Fermilab will look like :

• Serve as a procurement subject matter expert in area of facilities, services, supplies, fabrication and special projects.
• Performs subcontract administration and ensures the completeness, organization, and accuracy of the subcontract file in compliance with subcontract terms and conditions, including timely delivery of goods and services, Buy American Act, Service Contract Act, Davis Bacon Act, workplace safety, insurance, payment, socio-economic provisions, and others as appropriate.
• Solicits request for proposals for highly complex subcontracting requirements, determines responsiveness of subcontractors to solicitation requirements, evaluates proposals, selects qualified potential subcontractors, conducts price and cost analysis, negotiates subcontract terms and conditions, draft contractual instruments, obtains approvals, and awards procurements.
• Plans and develops subcontracting requirements with internal Laboratory customers.
• Support FFDG compliance and self-assessment activities.
• Support audits and assessments, contractor procurement system reviews; collaborate with the DOE Fermi Site Office (FSO); ensure team compliance with the prime contract and applicable acquisition regulations; contribute to and support Procurement metrics gathering and reporting.

Skills and Attributes for Success :

• A Bachelor's degree in Business Administration, Supply Chain Management, English, Communications or relevant experience as a sourcing or procurement professional or equivalent combination of education and experience.
• 9 years of procurement experience.
• Understanding and administration of the Buy American Act, Service Contract Act, Davis Bacon Act, workplace safety, insurance, payment, socio-economic provisions.
• Experience with major construction procurement awards, Cost Reimbursable, Time & Material agreements as well as IDIQs / BOAs is preferred.
• Proven ability to plan, develop, negotiate, administer and close large, complex, high dollar value subcontracts.
• Experience with electronic word processing, spreadsheets, document sharing systems, mail and other common office tools.
• Experience working in a matrixed project team environment.

Applicable Knowledge, Skills and Abilities Required :

• Experience with federal contracting, particularly with the Department of Energy (DOE) and working knowledge of Federal Acquisition Regulations (FAR).
• Professional Certifications as Certified Procurement Manager (CPM), Certified Federal Contract Manager (CFCM), Certified Professional Contracts Manager (CPCM) or Master's Degree in Business / MBA preferred.
• Experience handling procurements for DOE projects. DOE Order 413.3b experience is a plus.
• Ability to abide by all environment, safety and health regulations.
• Willingness to respect, understand and value individual differences that embody laboratory principles.

Work Arrangement :

Please note that the described work arrangement is subject to change based on business needs and is not guaranteed to be final.

• Hybrid : is a work arrangement in which an employee as part of an ongoing regular schedule, works at an alternative worksite in the United States (e.g., an employee's residence) on some days and at the primary worksite on other days. Requires an approved hybrid work request for one or more days a week worked remotely within the United States on a routine basis.
• Work travel is a part of this position.

Fermilab offers a competitive and comprehensive benefits program, including :

• Medical, Dental, Vision and Flexible Spending Accounts
• Paid time off
• Life insurance
• Short and Long-term disability insurance

Why Fermilab :

Fermilab is America's premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.

Drug-Free Workplace & Pre-Employment Screening

Fermilab is dedicated to fostering a safe, productive, and drug-free work environment. As part of the hiring process, candidates must successfully complete a background check and drug screening. Employment is contingent upon the successful completion of these screenings.

Equal Opportunity Statement

Fermilab is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.

REAL-ID Requirement for access to Fermilab Campus

Fermilab requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here : https : / / get-connected.fnal.gov / wp-content / uploads / 2021 / 09 / REALID-Documents.pdf. If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.

What To Expect Next :

We'll be in touch! If your qualifications are in alignment with the position requirements, one of our recruiters will be reaching out to schedule a phone interview to learn more about your career interests and goals. In the meantime, we encourage you to check us out on Facebook, X, Instagram, LinkedIn, or our About Us page.

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