Procurement Specialist II

Zachry Group; Pasadena (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Zachry Group is seeking a Procurement Specialist II in Pasadena, TX to manage medium to high criticality sourcing events from RFP through award. You will mentor peers, develop negotiating strategies, and maintain supplier relationships while supporting project estimating and procurement execution across the life cycle.

The role requires expert knowledge of procurement processes, strong analytical skills, and ability to engage with internal/external stakeholders in a fast-paced environment.

Qualifications

• High School Diploma or GED required.
• 3+ years related experience preferred.
• Ability to work independently and proactively.
• Proficient in Microsoft Office; doc/template workflows helpful.
• Willingness to travel up to 25% as necessary.
• Experience with Oracle, Dragnet, PPMS and other IT systems is a plus.

Responsibilities

• Manage contract life-cycle and supplier relationships.
• Develop core contract management processes and monitor compliance.
• Participate in procurement project teams to support compliance.
• Identify issues, propose solutions, and support negotiations.
• Lead procurement execution for medium to high criticality items.
• Issue RFP packages and manage bidder conferences.
• Evaluate proposals and write supplier recommendations.

Skills

Independent worker

Detail oriented

Microsoft Office proficiency

Travel up to 25%

Education

High School Diploma or GED

Bachelor’s degree or equivalent experience (added plus)

Tools

Oracle

Dragnet

PPMS

Office 365

SharePoint

Teams

Job description

Job Description

Procurement Specialist II is responsible for medium and high criticality materials, equipment, and subcontracts sourcing events. Expectation is “expert level” knowledge on procurement related processes and procedures. Additionally, a Procurement Specialist II should develop negotiating strategies, assign work, plus oversee and mentor lesser tenured peers; e.g. Procurement Specialist I and II. The Procurement Specialist II is also responsible for sourcing activities for both estimating support on projects in the Deal Development phase and Procurement Execution activities during the life cycle of a project from RFP solicitation through the Award phase. The Procurement Coordinator III must also be proficient in performing commercial analysis’ of Bidders’ proposals, writing and submitting recommendations of award and conducting Bidder conferences. Responsibilities also include engaging and maintaining Supplier relationships on awarded contracts, communicating with key internal and ext ernal stakeholders and maintaining overall transparency with the Project Management Team (PMT).

Job Description

Procurement Specialist II is responsible for medium and high criticality materials, equipment, and subcontracts sourcing events. Expectation is “expert level” knowledge on procurement related processes and procedures. Additionally, a Procurement Specialist II should develop negotiating strategies, assign work, plus oversee and mentor lesser tenured peers; e.g. Procurement Specialist I and II. The Procurement Specialist II is also responsible for sourcing activities for both estimating support on projects in the Deal Development phase and Procurement Execution activities during the life cycle of a project from RFP solicitation through the Award phase. The Procurement Coordinator III must also be proficient in performing commercial analysis’ of Bidders’ proposals, writing and submitting recommendations of award and conducting Bidder conferences. Responsibilities also include engaging and maintaining Supplier relationships on awarded contracts, communicating with key internal and ext ernal stakeholders and maintaining overall transparency with the Project Management Team (PMT).

Responsibilities

• Focus on the contract life-cycle management and administration, and the overall supplier management and relationship building.
• Has the primary responsibility in the establishment of core contract management processes and contract content in order to monitor and manage contract compliance.
• Participate in procurement project management teams to support contract compliance.
• Identify issues, propose solutions, provide negotiation support and resolve contractual issues.
• Advise in Master Agreement Program Contract Development.
• Participation in Deal Development and support in estimating efforts including issuing Request for Information (RFI’s)
• Lead in procurement execution for medium to high criticality sourcing events, commensurate with level of procurement experience, including:
• Conduct research and develop sourcing strategies for assigned items.
• Develop supplier lists and issue RFP packages, and RFP amendments accordingly, for various medium to high criticality/complex equipment, material and services at best value to Zachry.
• Develop performance-based scopes of work and understand specifications & drawing packages.
• Develop negotiating strategies.
• Conduct bidder conferences and coordinate discussions between bidders and technical personnel.
• Perform evaluation of proposals and conduct supplier negotiations.
• Write supplier recommendations that explain and support the source selection process and decision.
• Understand terms and conditions and contract formation.
• Negotiate award of contracts to suppliers
• Support contract administration and subcontract management
• Participate in supplier and subcontractor kick-off meetings.
• Participate in supplier and subcontractor close-out meetings
• Scope and negotiate contract change orders and amendments
• Participate in weekly procurement meetings.
• Work Leader for teams with partial supervision responsibilities such as assigning work, overseeing Level 1 and Level 2 activities and providing backup support to Project Procurement Manager.
• Mentorship role to team and other procurement personnel.
• Manage work in fast-paced environment, focused on complex, higher profile technical items.
• Provide support to other procurement personnel as needed.
• Maintain knowledge of procurement processes and procedures and execute in accordance with Zachry’s standard operating procedures.
• Maintain knowledge of Oracle, Dragnet, PPMS, and other job-specific IT support systems.
• Develop and maintain strong relationships with suppliers, engineers, construction and key stakeholders and personnel.

Qualifications

• High School Diploma or GED
• Minimum 3 years of related experience
• Shall have the ability to work independently, think and plan ahead and bring issues to attention of management. Ability to operate Microsoft suite. Ability to work in a fast-paced environment, detail oriented and provide accurate work products
• Experience using Microsoft Office Productivity tools (Office 365, SharePoint, Teams, etc.) (preferred)
• Experience creating document templates and workflows in industry digital document approval platforms like DocuSign and Adobe Sign would be beneficial
• Some travel may be necessary 25% or less (when required)

What is an added plus?

• Bachelor’s degree or a diploma with equivalent working experience in lieu of a degree
• 3-7 years related experience preferred
• Preferred large industrial construction procurement experience
• Prefer experience in multiple industrial market sectors
• Prior experience interfacing with client and engineering entities preferred

PHYSICAL DEMANDS

Employee will be required to communicate in person, via telephone, email, use of arm/hand steadiness, manual dexterity, finger dexterity, multi limb coordination, oral expression, and comprehension. May be required to lift, carry and move objects safely.

WORK ENVIRONMENT

Work will be in a conservative corporate office environment operating and functioning at a fast pace. Working out of cubicles near other various colleagues who are also in cubes. Some may refer to these workspaces as cube farms. Our corporate campus includes an on-site café with various daily breakfast, lunch and snack-time selections, a sizeable fitness center equipped with various state of the artwork out equipment & weights, outdoor walking/jogging-path, herb garden, basketball half-court, sand-volleyball court, soccer field, as well as a clinic with a certified nurse practitioner. Office noise will be low and generally consist of cube neighbors’ phone-calls, conversations and/or laughter. You can expect people to treat you with friendliness and respect throughout the Zachry campus. The above description covers the fundamental responsibilities of the Procurement Coordinator position. It shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.

Zachry Group is dedicated to providing a Safe and Drug Free work environment; and is an Equal Opportunity Employer.