Procurement Specialist I — Onsite with Remote Day

Yavapai-College; Prescott (AZ); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Yavapai College in Prescott, AZ seeks a Buyer I to support procurement and contracting, including requisitions, purchase orders, supplier records, and contract administration. The role emphasizes policy compliance, ethical standards, and responsive guidance to college departments.

You will collaborate with internal stakeholders, search for best-value contracts, document negotiations, and maintain procurement records across ERP and contract systems.

Qualifications

• Bachelor's degree or higher in business, supply chain, public administration, finance, or related field.
• Associate degree or equivalent combination of education and experience required.
• Experience in public procurement, government, community college, or higher education preferred.
• Experience with ESM Purchase, Banner ERP, M-Files, or similar systems.
• Experience reviewing contracts, purchase terms, scopes of work, and supplier documentation.
• Strong customer service, administrative, analytical, writing, research, problem-solving, and organizational skills.
• Ability to interpret and explain procurement procedures, thresholds, and documentation standards.
• Ability to manage multiple priorities independently and collaboratively in a deadline-driven environment.

Responsibilities

• Review purchase requisitions, specifications, quotes, scopes of work, funding information, approvals, and supporting documentation for completeness and policy compliance.
• Communicate with requestors, Purchasing Liaisons, Budget Managers, suppliers, and stakeholders to clarify requirements and maintain workflow.
• Create, issue, revise, and expedite purchase orders in ESM Purchase; monitor delivery and resolve issues.
• Assist with supplier sourcing by researching contracts and cooperative options for best value.
• Obtain and document competitive quotations and support formal solicitations.
• Train department liaisons in procurement system usage and procedures.
• Review contracts and supplier terms for completeness and required reviews.
• Work with departments, suppliers, and directors to finalize contracts and documents.
• Support negotiations on pricing, discounts, terms, renewals, warranties, and service levels.
• Maintain records in contract repository and related systems.

Skills

Microsoft 365 (Word, Excel, Outlook,/;

Zoom

Clear communication

Confidentiality & ethics

CPPB certification potential

Education

Bachelor's degree in business, supply chain management, public administration, finance, or related field

Associate degree or equivalent combination of education and experience

Tools

ESM Purchase

Banner ERP

M-Files

Job description

Yavapai College in Prescott, AZ seeks a Buyer I to support procurement and contracting, including requisitions, purchase orders, supplier records, and contract administration. The role emphasizes policy compliance, ethical standards, and responsive guidance to college departments.

You will collaborate with internal stakeholders, search for best-value contracts, document negotiations, and maintain procurement records across ERP and contract systems.