Procurement Specialist I

Palmetto Technology Group (PTG); Topeka (KS); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401k match

Unlimited vacation time

Paid sick time

Parental leave

Job summary

Courser is seeking a Procurement Specialist I to source, purchase, and manage IT hardware, software, and services for client operations and internal needs. You will work with vendors, negotiate contracts, and monitor inventories and licenses to optimize costs and ensure timely delivery.

The role collaborates with finance, operations, and project managers to align procurement with project timelines and organizational goals. A bachelor’s degree and 1+ year of related experience are preferred.

Qualifications

• Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.
• 1+ years of procurement or IT-focused purchasing experience.
• Strong knowledge of IT products and contract negotiations.

Responsibilities

• Manage procurement workflows, PO approvals, and documentation accurately.
• Coordinate with teams to gather requirements and place purchase orders on schedule.
• Track inventory and manage licenses, warranties, and asset records.
• Negotiate contracts and pricing with vendors to ensure value and quality.
• Monitor budgets and report variances; identify cost-saving opportunities.
• Ensure compliance with regulations and company policies.

Skills

Negotiation

Data analysis

Communication

Vendor management

Organizational skills

Education

Bachelor’s degree in Supply Chain Management/Business Administration

Tools

ERP systems

Procurement software

Job description

About Courser

Courser accelerates the growth of IT service provider companies. We forge dynamic partnerships, leveraging our values of Teamwork, Service, Growth-Mindedness, Trust, and Innovation to deliver impactful solutions and phenomenal customer experiences. If you thrive in a fast-paced IT environment, join our rapidly expanding team and contribute to our ongoing success.

Procurement Specialist I

The MSP (Managed Service Provider) Procurement Specialist I is responsible for sourcing, purchasing, and managing IT products and services to support client operations and internal requirements. This role involves working closely with vendors, negotiating contracts, managing inventory, and ensuring timely delivery of hardware, software, and service agreements. The Procurement Specialist I collaborates with technical teams to understand specific requirements, helps optimize procurement processes, and ensures compliance with budget and quality standards.

Key Responsibilities

• Manage procurement workflows, ensuring that purchase orders are approved, documented, and processed accurately and in a timely manner
• Coordinate with internal teams to gather procurement requirements and manage purchasing orders based on client needs and project timelines
• Track and manage inventory levels of IT equipment and supplies to maintain adequate stock for client and internal needs
• Monitor equipment lifecycle and maintain records of purchases, warranties, and licenses to support asset management processes
• Work with finance and operations to optimize inventory costs and reduce redundancies
• Collaborate with finance and project managers to develop and manage procurement budgets, ensuring alignment with organizational goals
• Identify and evaluate vendors to source IT hardware, software, and services that meet quality, cost, and delivery standards
• Conduct market research to identify potential vendors and stay informed on industry trends, product innovations, and pricing shifts
• Negotiate contracts, pricing, and service agreements with suppliers to secure cost-effective deals while ensuring high-quality standards
• Identify opportunities for cost savings through volume purchasing, bulk ordering, and long-term supplier agreements
• Monitor procurement expenditures and report on variances against budget to ensure cost-effective spending
• Ensure procurement activities comply with relevant regulations, company policies, and client requirements
• Maintain accurate and up-to-date records for all procurement activities, including supplier contracts, purchase orders, invoices, and delivery receipts
• Identify and implement opportunities to streamline procurement processes and improve efficiency
• Develop and maintain procurement policies and procedures, ensuring consistency and best practices across the organization
• Regularly review vendor performance and evaluate options to improve service quality, delivery speed, and cost-effectiveness
• Serve as the point of contact for procurement-related inquiries and provide timely updates to clients on order status and delivery timelines
• Support account managers in meeting client needs by ensuring timely availability of necessary IT equipment and resources

Qualifications

• Bachelor’s degree in Supply Chain Management, Business Administration, or a related field
• 1+ years of experience in procurement, supply chain, or purchasing within an MSP or IT-focused environment
• Strong knowledge of IT products, including hardware, software, networking equipment, and cloud services
• Familiarity with procurement and asset management software and ERP systems
• Experience with contract negotiation and supplier management

Key Skills and Competencies

• Strong ability to negotiate terms, pricing, and contracts with vendors for optimal cost savings and quality
• Ability to analyze purchasing data, evaluate supplier performance, and make data-driven decisions
• Excellent verbal and written communication skills to collaborate with vendors, clients, and internal teams
• Ensures accuracy in procurement documentation, order processing, and inventory tracking
• Ability to address procurement-related challenges, such as supply delays or budget constraints
• Strong organizational skills to manage multiple procurement requests, vendor relationships, and documentation

Why you’ll love working here

At Courser, we prioritize the personal and professional development of our employees. We offer best-in-class training, mentorship, and clear self-promotion paths to help you grow. We foster a culture of innovation and encourage challenging the status quo. With teams located across the country, we leverage a wealth of knowledge and a collaborative spirit, eager to share and grow together.

Benefit Highlights

• Competitive benefits package, including medical, dental, vision, and life insurance
• 401k match
• Unlimited vacation time*
• Paid sick time
• 10 Holidays including your Birthday and a Floating Holiday!
• Healthy Lifestyle reimbursement
• Amazon Prime reimbursement
• 40 Hours for Volunteer Time
• Paid parental leave
• Reimbursement for ongoing education and certifications
• Learning and development programs
• Unlimited vacation time after completing one full year of employment. For the first year of employment, full-time team members are provided 10 vacation days

Courser is an Equal Opportunity Employer. We support diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender, gender identity, genetic information, national origin, citizenship status, marital status, age, physical or mental disability, caregiver status, veteran status, uniformed service member status or any other category protected by applicable federal, state, or local laws.