Procurement Specialist I

Courser; Topeka (KS); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401k match

Unlimited vacation time

Paid sick time

Holidays including Birthday and Float.

Education reimbursement

Job summary

Courser in Topeka, KS is seeking a Procurement Specialist I to source IT hardware, software, and services for client operations and internal needs. You will partner with vendors, manage purchase orders, and track inventory while supporting budgets and timelines.

The role emphasizes process improvements, accurate documentation, and collaboration with finance and account teams to optimize procurement costs and delivery performance.

Qualifications

• Bachelor’s degree required or equivalent in a related field.
• 1+ years of procurement, supply chain, or purchasing experience in MSP/IT environment.
• Strong knowledge of IT products including hardware, software, networking, and cloud services.
• Familiarity with procurement/asset management software and ERP systems.
• Experience with contract negotiation and supplier management.

Responsibilities

• Manage procurement workflows, including purchase orders and approvals.
• Coordinate with internal teams to gather requirements and process orders according to timelines.
• Track inventory levels and maintain records for assets, warranties, and licenses.
• Monitor expenditures, optimize inventory costs, and report budget variances.
• Negotiate contracts and pricing with vendors to meet quality and cost objectives.
• Identify cost-saving opportunities through bulk purchases and long-term supplier agreements.
• Ensure compliance with regulations and company policies in procurement activities.
• Maintain thorough procurement documentation including contracts and invoices.

Skills

Procurement

Vendor negotiation

Inventory management

ERP systems

IT hardware knowledge

Contract negotiation

Education

Bachelor’s degree in Supply Chain Management, Business Administration, or related field

Tools

Procurement software

Asset management software

ERP systems

Job description

About Courser

Courser accelerates the growth of IT service provider companies. We forge dynamic partnerships, leveraging our values of Teamwork, Service, Growth-Mindedness, Trust, and Innovation to deliver impactful solutions and phenomenal customer experiences. If you thrive in a fast-paced IT environment, join our rapidly expanding team and contribute to our ongoing success.

Procurement Specialist I

The MSP (Managed Service Provider) Procurement Specialist I is responsible for sourcing, purchasing, and managing IT products and services to support client operations and internal requirements. This role involves working closely with vendors, negotiating contracts, managing inventory, and ensuring timely delivery of hardware, software, and service agreements. The Procurement Specialist I collaborates with technical teams to understand specific requirements, helps optimize procurement processes, and ensures compliance with budget and quality standards.

Key Responsibilities:

• Manage procurement workflows, ensuring that purchase orders are approved, documented, and processed accurately and in a timely manner.
• Coordinate with internal teams to gather procurement requirements and manage purchasing orders based on client needs and project timelines.
• Track and manage inventory levels of IT equipment and supplies to maintain adequate stock for client and internal needs.
• Monitor equipment lifecycle and maintain records of purchases, warranties, and licenses to support asset management processes.
• Work with finance and operations to optimize inventory costs and reduce redundancies.
• Collaborate with finance and project managers to develop and manage procurement budgets, ensuring alignment with organizational goals.
• Identify and evaluate vendors to source IT hardware, software, and services that meet quality, cost, and delivery standards.
• Conduct market research to identify potential vendors and stay informed on industry trends, product innovations, and pricing shifts.
• Negotiate contracts, pricing, and service agreements with suppliers to secure cost-effective deals while ensuring high-quality standards.
• Identify opportunities for cost savings through volume purchasing, bulk ordering, and long-term supplier agreements.
• Monitor procurement expenditures and report on variances against budget to ensure cost-effective spending.
• Ensure procurement activities comply with relevant regulations, company policies, and client requirements.
• Maintain accurate and up-to-date records for all procurement activities, including supplier contracts, purchase orders, invoices, and delivery receipts.
• Identify and implement opportunities to streamline procurement processes and improve efficiency.
• Develop and maintain procurement policies and procedures, ensuring consistency and best practices across the organization.
• Regularly review vendor performance and evaluate options to improve service quality, delivery speed, and cost-effectiveness.
• Serve as the point of contact for procurement-related inquiries and provide timely updates to clients on order status and delivery timelines.
• Support account managers in meeting client needs by ensuring timely availability of necessary IT equipment and resources.

Qualifications:

• Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.
• 1+ years of experience in procurement, supply chain, or purchasing within an MSP or IT-focused environment.
• Strong knowledge of IT products, including hardware, software, networking equipment, and cloud services.
• Familiarity with procurement and asset management software and ERP systems.
• Experience with contract negotiation and supplier management.

Key Skills and Competencies:

• Strong ability to negotiate terms, pricing, and contracts with vendors for optimal cost savings and quality.
• Ability to analyze purchasing data, evaluate supplier performance, and make data-driven decisions.
• Excellent verbal and written communication skills to collaborate with vendors, clients, and internal teams.
• Ensures accuracy in procurement documentation, order processing, and inventory tracking.
• Ability to address procurement-related challenges, such as supply delays or budget constraints.
• Strong organizational skills to manage multiple procurement requests, vendor relationships, and documentation.

Why you’ll love working here

At Courser, we prioritize the personal and professional development of our employees. We offer best-in-class training, mentorship, and clear self-promotion paths to help you grow. We foster a culture of innovation and encourage challenging the status quo. With teams located across the country, we leverage a wealth of knowledge and a collaborative spirit, eager to share and grow together.

Benefit Highlights

• Competitive benefits package, including medical, dental, vision, and life insurance
• 401k match
• Unlimited vacation time*
• Paid sick time
• 10 Holidays including your Birthday and a Floating Holiday!
• Healthy Lifestyle reimbursement
• Amazon Prime reimbursement
• 40 Hours for Volunteer Time
• Paid parental leave
• Reimbursement for ongoing education and certifications
• Learning and development programs

*Unlimited vacation time after completing one full year of employment. For the first year of employment, full-time team members are provided 10 vacation days.

Courser is an Equal Opportunity Employer. We support diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender, gender identity, genetic information, national origin, citizenship status, marital status, age, physical or mental disability, caregiver status, veteran status, uniformed service member status or any other category protected by applicable federal, state, or local laws.