Procurement Specialist I

Zachry Group; San Antonio (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

On-site cafeteria

Fitness center

Cube farm work environment

Job summary

Zachry Group is seeking a Procurement Specialist I to support estimating in Deal Development and procurement execution in the award phase. You will handle sourcing events for standard to medium critical items, issue RFIs, develop strategies, and manage supplier relations using Oracle and Aconex PPMS.

Responsibilities include contract management, bid conferences, evaluations, negotiations, and close collaboration with engineers and project teams in a fast-paced environment.

Qualifications

• High School Diploma or GED required with ability to work independently.
• Experience with Microsoft Office; Office 365/SharePoint/Teams preferred.
• 1–2 years in industrial procurement is advantageous; travel up to 25%.

Responsibilities

• Lead procurement execution for standard to medium criticality sourcing events.
• Develop sourcing strategies and issue RFPs/RFIs; evaluate proposals.
• Negotiate awards and write supplier recommendations to justify decisions.
• Maintain contract content, terms, and change orders with suppliers.

Skills

Procurement

Sourcing

Negotiation

RFI/RFP

Contract management

Stakeholder relations

Oracle

Aconex PPMS

Education

High School Diploma or GED

Bachelor’s degree preferred

Tools

Oracle

Aconex PPMS

DocuSign

Adobe Sign

Job description

Job Description

Procurement Specialist I is responsible for sourcing activities for estimating support on projects in the Deal Development phase and procurement execution activities for projects in the award phase. The Procurement Specialist is responsible for managing work in a fast-paced environment on sourcing events of standard to medium criticality materials, equipment, and subcontracts sourcing events. The Procurement Specialist I will be required to execute (purchase) of “Early Procurement” or pre-mobilization checklist sourcing events, participate in Deal Development and support in estimating efforts, including issuing Request for Information (RFI’s), conduct research and develop sourcing strategies for assigned items, and develop Sourcing Strategies. Procurement Specialist will work FEL's/FEED's/Proposals and assist the Procurement Strategy Group in Supplier Relations, Training & Development and Category Management.

Responsibilities

• Focus on the contract life-cycle management and administration, and the overall supplier management and relationship building.
• Has the primary responsibility in the establishment of core contract management processes and contract content in order to monitor and manage contract compliance.
• Participation in Deal Development and support in estimating efforts including issuing Request for Information (RFI’s)
• Lead in procurement execution for standard to medium criticality sourcing events, commensurate with level of procurement experience, including:
• Conduct research and develop sourcing strategies for assigned items.
• Develop supplier lists and issue RFP packages, and RFP amendments accordingly, for various standard to high criticality/complex equipment, material and services at best value to Zachry.
• Conduct bidder conferences and coordinate discussions between bidders and technical personnel.
• Perform evaluation of proposals and conduct supplier negotiations.
• Write supplier recommendations that explain and support the source selection process and decision.
• Understand terms and conditions and contract formation.
• Negotiate award of contracts to suppliers
• Support contract administration and subcontract management
• Participate in supplier and subcontractor kick-off meetings.
• Participate in supplier and subcontractor close-out meetings
• Scope and negotiate contract change orders and amendments
• Participate in weekly procurement meetings.
• Manage work in fast-paced environment, focused on complex, standard to medium profile technical items.
• Maintain knowledge of procurement processes and procedures and execute in accordance with Zachry’s standard operating procedures.
• Maintain knowledge of Oracle, Aconex PPMS, and other job-specific IT support systems.
• Develop and maintain strong relationships with suppliers, engineers, construction and key stakeholders and personnel.

Qualifications

What you’ll need:

• High School Diploma or GED
• Minimum 0 years of related experience
• Shall have the ability to work independently, think and plan ahead and bring issues to attention of management. Ability to operate Microsoft suite. Ability to work in a fast-paced environment, detail oriented and provide accurate work products
• Experience using Microsoft Office Productivity tools (Office 365, SharePoint, Teams, etc.) (preferred)
• Experience creating document templates and workflows in industry digital document approval platforms like DocuSign and Adobe Sign would be beneficial
• Some travel may be necessary 25% or less (when required)

What is an added plus?

• Bachelor’s degree or a diploma with equivalent working experience in lieu of a degree
• 1-2 years related experience preferred
• Preferred large industrial construction procurement experience
• Prefer experience in multiple industrial market sectors
• Prior experience interfacing with client and engineering entities preferred

Physical Demands

Employee will be required to communicate in person, via telephone, email, use of arm/hand steadiness, manual dexterity, finger dexterity, multi-limb coordination, oral expression, and comprehension. May be required to lift, carry and move objects safely.

Work Environment

Work will be in a conservative corporate office environment operating and functioning at a fast pace. Working out of cubicles near other various colleagues who are also in cubes. Some may refer to these workspaces as cube farms. Our corporate campus includes an on-site café with various daily breakfast, lunch and snack-time selections, a sizeable fitness center equipped with various state of the artwork out equipment & weights, outdoor walking/jogging-path, herb garden, basketball half-court, sand-volleyball court, soccer field, as well as a clinic with a certified nurse pra