Procurement Specialist I

State of North Carolina - Community Colleges; North Carolina; On-site; USD 48,000 - 68,000; Full time

Job summary

The North Carolina Community College System Office is hiring a Procurement Specialist I (S). This role focuses on researching availability, obtaining quotes, and developing procurement documents for goods and services across the NC Community College System Office.

You will support community colleges with purchasing policies, IT and non-IT items, and e-procurement practices. Key duties include creating specifications, posting solicitations (RFQs, IFBs, simple RFPs), evaluating vendor responses,

Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.
• Two years of procurement experience if holding an Associate degree.
• Proficient in procurement laws, policies, and purchasing requirements.

Responsibilities

• Research availability and obtain pricing/quotes for goods and services.
• Develop written specifications and solicitation documents (RFQs, IFBs, simple RFPs).
• Identify potential vendors and evaluate responses for price, quality and delivery.
• Process e-requisitions up to $5,000 without Purchasing Director’s approval.
• Provide technical assistance to community colleges on purchasing and e-procurement.

Skills

Procurement knowledge

Vendor pricing/quotes

Verbal & written communication

Microsoft Office

NC E-Procurement system

Education

Bachelor’s degree

Associate degree + 2 years procurement experience

Tools

Microsoft Word

Microsoft Excel

NC E-Procurement System

Job description

AgencyCommunity College SystemDivisionFinance and OperationsJob Classification TitleProcurement Specialist I (S)Position Number60088100GradeNC09About UsThe North Carolina Community College System (System Office) is a statewide network of 58 public community colleges. The system enrolls over 500,000 students annually. It is the 3rd largest in the nation based on the number of colleges. It also provides data to the North Carolina Learning Object Repository by collecting, contributing, and sharing digital learning resources for use in traditional or distance learning environments. The mission of the North Carolina Community College System is to open the door to high-quality, accessible educational opportunities that minimize barriers to post-secondary education, maximize student success, develop a global, multicultural, and competent workforce, and improve the lives and wellbeing of N.C. citizens.Description of WorkThe primary purpose of this position is to research availability, obtain pricing/quotes, developing written specifications, create and post solicitation documents (RFQs, IFBs, and simple RFPs), identify potential vendors for solicitations, evaluate Vendor responses with regards to the prices offered, quality of goods or services, reputation and performance capabilities of the vendor, conformity to the specifications, transportation charges and delivery dates, and delivery schedule for the procurement of goods and services for the North Carolina Community College System Office.Knowledge Skills and Abilities/Management PreferencesThis position provides information to the staff; contract/business owners in the development of purchase requisitions. Responsible for the review and processing of purchase requisitions for accuracy of information and ensuring procurement is processed by or through the correct means. Research Statewide Term Contracts, Agency Term Contracts, and obtain quotes. Authority to process e-requisitions up to $5,000 without Purchasing Director’s approval. This position also provides technical assistance to the individual community colleges with regards to purchasing.The person in this position must maintain a working knowledge of current laws, policies and procedures related to North Carolina State procurement processes and procedures administered by the North Carolina Department of Administration, Division of Purchase and Contract and North Carolina Department of Information Technology, Statewide IT Procurement Office. This person must have the ability to communicate the appropriate policies and procedures orally and in writing to system office staff, oversight agencies contacts, contractors, and vendors; the ability to analyze problems and make decisions based on the law and current policies and procedures.This position provides technical assistance, information, and guidance in the areas of purchasing regulations, e-procurement, equipment inventory control procedures/practices and disposition to the community college’s purchasing and equipment personnel. This position will assist with the coordination and classroom training on the use of the NC E-Procurement System for System Office and Community College staff.This position will serve as the Security Administrator for the NC e-Procurement System to set up and maintain user requests.Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.Demonstrated proficiency in procuring goods and services, including developing and processing Statements of Work (SOWs), RFQs, IFBs, and simple RFPs.Working knowledge of North Carolina State procurement laws, general statutes, administrative code, and purchasing requirements for both IT and non-IT commodities and services.Knowledge of procurement and supply management principles, including market conditions, economic factors, transportation methods, purchasing policies, procedures, contract administration, document tracking, and reporting requirements.Proficiency with Microsoft Office applications (i.e., Word and Excel) and the ability to create, maintain, and manage purchasing records and files.Strong verbal and written communication skills with the ability to effectively collaborate with clients, internal stakeholders, and coworkers to plan, schedule, and support procurement activities.MINIMUM QUALIFICATIONS: Some state job postings say you can qualify by an ‘equivalent combination of education and experience.’ If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details:Bachelor’s degree from an appropriately accredited institution, or Associate degree in business or related field of study from an appropriately accredited institution and two years of procurement experience; or equivalent combination of education and experience.EEO StatementThe State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.STATE EMPLOYEE COMPENSATION & BENEFITS: All System employees are valued and offered a wide variety of competitive and family-friendly benefits. The state of North Carolina provides excellent comprehensive benefits. Employees may choose to participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave, and personal observance is available to eligible employees. Some highlights include:The best-funded pension plan/retirement system in the nation according to Moody’s Investor’s ServiceTwelve (12) holidays/yearFourteen (14) vacation days/year which increase as the length of service increases and accumulate year-to-yearTwelve (12) sick days/year which is cumulative indefinitelyLongevity pays lump sum payout yearly (based on length of service beginning 10 years and up)401K, 457, and 403(b) plansLearn more about employee perks/benefits:Why Work For NC? NC OSHR: Benefits NC OSHR: Total Compensation CalculatorThe North Carolina Community College System Office uses the Merit-Based Recruitment and Selection Plan to fill positions SUBJECT to the State Human Resources Act with the most qualified applicants. When a salary range or recruitment range is posted, the actual salary will be based on relevant competencies, knowledge, skills and abilities, internal equity, and budgetary considerations pertinent to the advertised position. All post-high school degrees must be from appropriately accredited institutions.Individuals interested in applying for this position must complete the online process at https://www.nc.gov/jobs , Résumés will not be accepted in lieu of the application. Work history and credentials must appear on the application to receive consideration during the selection process.For further information, please contact:RECRUITMENT ADMINISTRATORNorth Carolina Community College SystemHuman Resources | Caswell Building5001 Mail Service Center | Raleigh, NC 27699-5001Email: [e-mail] StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Cassandra MarreroRecruiter Email:[e-mail]