Procurement Specialist, Facilities

Radford University; Radford (VA); On-site; USD 46,000 - 54,000; Full time

Job summary

Radford University in Radford, VA is seeking a Procurement Specialist for Facilities Management to manage purchasing for 25+ budgets, serve as the primary FM vendor contact, and ensure timely invoices and compliant procurement.

The role requires knowledge of automated accounting systems, budgeting, and contracting, with a focus on timely problem solving and communication with internal and external constituencies; schedule is 40 hours/week, on site.

Qualifications

• Knowledge of automated accounting systems and GAAP.
• Experience in procurement processes and contracting.
• Ability to reconcile billings and resolve discrepancies.
• Effective written and oral communication with multiple constituents.

Responsibilities

• Procure a wide variety of goods and services for FM across 25+ budgets.
• Coordinate with FM vendors and Accounts Payable.
• Ensure compliance with policies, deadlines, PO/BLANKETs/IFBs/Quotes/SWaM.
• Process invoices timely and resolve vendor payment issues.

Skills

GAAP knowledge

Budgeting

Procurement process

Billing reconciliation

Communication

eVA experience

Banner experience

Procurement policies

Education

Accounting or business degree

Tools

eVA

Banner

Job description

Title: Procurement Specialist, Facilities

Application Review Date:08/10/2026

Campus Location: Radford City - Main Campus

Job Description

Serve as a Procurement Specialist for Facilities Management (FM) and as the primary point of contact for FM vendors and Accounts Payable, with frequent communication with internal and external constituents. Responsible for purchasing a wide variety of goods and services for more than 25 budgets and, as assigned, providing procurement support for Capital Planning and Construction projects and activities. Work with the Procurement and Contracts department to identify the appropriate procurement method and ensure compliance with applicable policies and deadlines (purchase orders, blanket orders, Invitations for Bids (IFBs), Requests for Quotes, SWaM requirements, etc.). Provide guidance to FM shop foremen and Capital Planning and Construction staff in obtaining critical goods and services in a timely manner. Accountable for timely processing of invoices for both internal and external constituents, resolve vendor invoice issues that are not compliant with contracts, maintain Facilities Management procurement records, and analyze data from various systems to resolve procurement-related issues. Follow Commonwealth and university procurement guidelines, review and maintain procurement card records, and resolve discrepancies prior to submission. Analyze budget shortfalls related to procurement needs and make recommendations for obtaining funding. Analyze complex contracts, construction-related procurements, and billing issues to resolve problems and make decisions regarding vendor payment approvals. Perform effectively in a high-volume, fast-paced environment while managing multiple priorities and competing deadlines.

Required Qualifications

Knowledge and/or experience of automated accounting systems, budget processes, and generally accepted accounting principles/practices. General business management knowledge and procurement process experience, including understanding contracted services. Skilled in reconciling billings against agreed contracted services and resolving discrepancies. Ability to communicate both orally and in writing to multiple constituents.

Preferred Qualifications:

Prefer experience with eVA and/or Banner and state procurement polices/practices. Experience in dispute resolution and demonstrated computer skills to use production/work control software. Preferred degree in accounting or business.

Is this position Grant Funded:No

Is this position restricted:No

Is this position eligible for telework:No

Hours Per Week:40

Months per Year:12

Statement of Economic Interest Required:No

FLSA Status:Non-Exempt

Work Classification:Classified Staff

Normal Work Schedule:Monday – Friday, 8am to 5pm. Evenings or weekends as required.

Employee Classification: Prog Admin Specialist I

Department: FM Maint & Oper

Salary:$45,739 - $54,000 (Commensurate with experience and qualifications)

Department Contact Name: Jennifer Hendrix

Department Contact Phone:[phone]

Department Contact Email:[e-mail]

Equal Opportunity Statement:

Radford University does not discriminate with regard to race, color, sex, sexual orientation, disability, age, veteran status, national origin, religion, or political affiliation in the administration of its educational programs, activities, admission or employment practices.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Radford University publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at Radford.edu/police. You may also request a paper copy of the report from the Radford University Police Department located at 810 East Main Street PO Box 6883, Radford, VA, 24142.

Reasonable Accommodation Statement

If you are an individual with a disability and desire accommodation in the application process please contact the hiring department.

Criminal Background Check Statement

Radford University is committed to ensuring a safe and secure environment for all employees, students, volunteers, and stakeholders. As part of our hiring and screening process, we conduct criminal background checks in compliance with Virginia Code § 19.2-389 and other applicable state and federal laws. Successful candidates will be required to have a criminal background check.