Procurement Specialist ( Des Moines, IA ) ( Hybrid )

RXinsider LTD.; Des Moines (IA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive pay

401(k) matching

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Equal Opportunity Employer

Job summary

AssistRx, Inc. is seeking a Procurement Specialist to secure cost-effective purchases and timely services. You will partner with departments to manage sourcing, vendor negotiations, and contract terms.

Responsibilities include managing POs, RFPs, and document control, while driving supplier relationships and renewal planning. Strong contracts experience and MS Office proficiency are essential for success.

Qualifications

• Bachelor's degree or certification in supply chain or business.
• 2–5 years' experience in procurement, purchasing, or supply chain.
• Experience drafting and reviewing contracts, invoicing, and negotiating terms.
• Strong vendor relationship management during negotiations.
• Excellent interpersonal skills for cross-team collaboration.
• Ability to negotiate deliverables, timelines, and win/win outcomes.
• Experience with all organizational levels and data-driven decisions.
• Proficiency with Word, Excel, Outlook, and Access.

Responsibilities

• Manage the purchasing process from supplier selection to sourcing guidance.
• Prepare and process purchase orders, requisitions, and maintain procurement docs.
• Promote cost-saving procurement practices across the organization.
• Collaborate with IT on evaluation, license provisioning, security, and onboarding.
• Track renewal dates and develop action plans for upcoming renewals.
• Assist stakeholders in identifying tools to improve business effectiveness.
• Build and manage vendor selection and document processes.
• Negotiate with suppliers for advantageous terms and engage vendors.
• Issue RFPs and manage contracts.
• Analyze purchasing trends to forecast demand and cut costs.
• Review contracts for ongoing feasibility.
• Maintain long-term vendor relationships.
• Coordinate payment, delivery, and ordering to ensure supply.
• Perform risk assessments on contracts and agreements.
• Perform other duties as assigned.

Skills

Procurement experience

Contract negotiation

Vendor management

Communication

Analytics

MS Office

Time management

Organizational skills

Education

Bachelor's degree in supply chain management

Tools

Microsoft Office

Job description

Summary

The Procurement Specialist ensures products and services are purchased in a cost-effective and timely manner leveraging best practices and providing exceptional customer service. Partners with departments across the organization to manage sourcing, vendor negotiations, and terms.

Duties and Responsibilities

• Manage the purchasing process from selecting suppliers to providing guidance on sourcing and procurement processes
• Prepare and process purchase orders and purchase requisitions, and maintain documentation of the acquisition of goods and services
• Promote a culture of long-term saving on procurement costs
• Collaborating with IT, create documentation around evaluation, integration, and governance following IT best practices for application adoption, license provisioning, security, privacy, and user on- and off-boarding
• Develop and track action plans for upcoming renewal dates
• Assist stakeholders with identifying tools to increase business effectiveness
• Build and manage the selection of preferred vendors and document the selection process for those vendors
• Sourcing, negotiating, and engaging reliable suppliers and vendors to secure advantageous terms
• Request for Proposals (RFPs) and contracts
• Evaluates and analyzes purchasing trend and price trend to identify forecasting demand and minimize purchasing costs
• Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility
• Building and maintaining long-term relationships with vendors and suppliers
• Coordinate payment, delivery, scheduling, and organization of purchases, and place orders to ensure ongoing supply, if needed
• Performing risk assessments on potential contracts and agreements
• Performs other related duties as assigned by management

Requirements

• Bachelor's degree in supply chain management, logistics, or business administration or certification a plus
• 2-5 years' experience in procurement, purchasing, or supply chain management
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms
• Demonstrated skill in dealing with vendors and external suppliers while maintaining good business relationships throughout negotiations
• Strong interpersonal skills to build relationships with suppliers and internal teams
• Ability to initiate and facilitate communication, reach agreement on deliverables and timelines, mediate through obstacles, and negotiate toward win/win outcomes
• Displayed ability to work comfortably with all levels of the organization.
• Strong analytic and quantitative skills to evaluate and compare bids and make recommendations
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access)
• Multi-tasking and time-management skills, with the ability to prioritize tasks
• Highly organized and detail oriented

Benefits

• Supportive, progressive, fast-paced environment
• Competitive pay structure
• Matching 401(k) with immediate vesting
• Medical, dental, vision, life, & short-term disability insurance
• AssistRx, Inc. is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors, or any other protected categories protected by federal, state, or local laws
• All offers of employment with AssistRx are conditional based on the successful completion of a pre-employment background check
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. Sponsorship and/or work authorization is not available for this position
• AssistRx does not accept unsolicited resumes from search firms or any other vendor services. Any unsolicited resumes will be considered property of AssistRx and no fee will be paid in the event of a hire