Procurement Specialist

Services for the UnderServed; New York (NY); On-site; USD 82,656,000 - 86,789,000; Full time

Job summary

S:US is seeking a Procurement Specialist to join the Procurement & Fleet Team. You will identify suppliers, negotiate terms and ensure cost-effective purchases that meet the company’s needs and standards.

Reporting to the Procurement Manager or Director, you will collaborate with multiple departments, support ERP data improvements, and help drive compliant and efficient procurement processes while expanding supplier partnerships.

Qualifications

• Bachelor’s Degree in Business or Supply Chain preferred.
• Three years’ experience in a relevant field or internship preferred.
• Proficiency with MS Excel, Word and Outlook.
• Awareness of Procure‑to‑Pay systems, processes, and ERPs (Bellwether/EPMX) preferred.
• Experience with food purchasing through a food distributor preferred.

Responsibilities

• Identify suppliers of goods and services.
• Negotiate terms with suppliers such as price, quality of goods, deadlines, and expectations.
• Assist Procurement Manager & Director in communicating new supplier agreements and following up on procurement assistance requested by business.

Skills

Attention to detail

Analytical thinking

Communication

Education

Bachelor’s Degree in Business or Supply Chain

High School Diploma or equivalent

Tools

MS Excel

MS Word

Outlook

Bellwether/EPMX ERP

Job description

Min: USD $60,000.00/Hr.

Max: USD $63,000.00/Hr.

Position Overview

The Support Services functions at S:US are carried out by a team of professionals with differing backgrounds who share deeply in the S:US mission. We provide resources and support to the program departments to collectively pursue that mission. Support Services is a collegial, supportive and dynamic culture that continuously seeks to improve. We strive to treat all staff with respect in each interaction. We are motivated to accomplish our individual and collective tasks by the belief that we can help transform the lives of people we serve thereby righting societal imbalances.

The Procurement Department is seeking a detailed‑oriented, organized and innovative individual to join our Procurement & Fleet Team as a Procurement Specialist. The selected candidate will report to the Procurement Manager and/or Procurement & Fleet Director. The selected candidate will be responsible for identifying and procuring quality goods and services for the company at the most competitive rates as well as building strong working relationships with suppliers and departments that will result in more efficient and effective procurement strategies.

Essential Duties & Responsibilities

Negotiation

• Identify suppliers of goods and services.
• Negotiate terms with suppliers such as price, quality of goods, deadlines, and expectations.
• Assist Procurement Manager & Director in communicating new supplier agreements and following up on procurement assistance requested by business.

Collaboration

• Liaise with suppliers and requisitioners regarding updates and details of goods.
• Help coordinate and filter supplier meetings and schedules with key stakeholders.
• Work with various functions and assist department with rollout of procurement standard operating procedures and procurement compliance.
• Help with data analysis and spend analytics and with administrative work associated with improving the ERP system.
• Analyze invoices to ensure accuracy of goods delivered.
• Identify potential errors for the requested goods and services based on location and nature.

Other Duties

• Create Purchase Orders.
• Problem-solving skills – Ability to analyze data and search for inconsistencies, then reconcile inconsistencies and devise solutions to errors.
• Negotiation skills – Effective verbal and email communication, problem solving, product knowledge and decision‑making ability.
• Math skills – Ability to calculate data, ensure information is correct, and work with numbers with minimal errors.
• Interpersonal skills – Ability to remain calm in stressful situations, treat staff with respect, and help answer questions so that they can succeed.
• Communication skills – Effective verbal and written communication to interact effectively with colleagues and managers at all levels.

Qualifications

• Required Education and Experience
  • Bachelor’s Degree in Business or Supply Chain preferred; High School Diploma or equivalent acceptable.
  • Three years’ experience in a relevant field or internship experience preferred.
  • Proficiency with MS Excel, Word and Outlook.
  • Awareness of Procure‑to‑Pay systems, processes, and associated ERPs (Bellwether/EPMX) preferred.
  • Experience with food purchasing through a food distributor preferred.

Company Overview

S:US is an Equal Opportunity Employer. Join a team of employees who care about the wellbeing of others. We believe in fostering a culture built on respect, integrity, support, maximizing individual potential, and continuous quality improvement.

All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, age, sexual orientation, national origin, veteran status, or genetic information and other statuses protected by Federal, State and Local laws. S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, including the use of service animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Leave Team at [e-mail].

Id

2026‑18501

Work Location

In Person