Procurement Administrator

Fresenius Kabi USA, LLC; Warrendale (Allegheny County); On-site; USD 37,000 - 43,000; Full time

Benefits offered by this job

401(k) plan with company contributions

Paid vacation

Holiday and personal days

Employee assistance program

Health benefits (medical, prescription

Dental and vision coverage

Wellness program

Job summary

Fresenius Kabi USA, LLC is seeking an on-site Procurement Specialist to support our production facilities in Melrose Park, IL; Warrendale, PA; Wilson, NC; or Grand Island, NY.

You will receive approved requisitions, validate and release purchase orders in ERP, maintain vendor master data, and monitor deliveries with suppliers. Candidates need a Bachelor’s degree and at least 1 year in procurement or shared services; SAP SRM familiarity and ticketing tool experience are a plus.

Qualifications

• Bachelor's degree in Business, Supply Chain, or related field.
• At least 1 year in Procurement or Shared Services/help-desk.
• Familiarity with SAP SRM or similar systems.
• Experience with ServiceNow, Marval or other ticket tools.
• MS Office proficiency; SharePoint/Teams a plus.

Responsibilities

• Receive approved purchase requisitions and execute transactions promptly.
• Validate purchase orders for completeness and accuracy.
• Release reviewed POs to suppliers.
• Create POs and contracts in ERP and manage supplier data.
• Maintain vendor master data and data integrity.
• Track POs and manage changes in delivery, price, quantity.
• Maintain SAP confirmations and coordinate with Material Management.
• Coordinate delivery with suppliers and follow up.
• Verify price and quantity differences.
• Ensure PO approvals per defined rules.
• Maintain master data for compliance and accuracy.
• Serve as contact for local requestors and suppliers.
• Provide guidance and training on procurement tools.
• Support process improvements by identifying gaps.

Skills

Procurement

Microsoft Office

SharePoint/Teams

Education

Bachelor's degree

Tools

SAP SRM

ServiceNow

Marval

Job description

Job Summary

• This position requires working onsite at one of our production facilities (Melrose Park, IL; Warrendale, PA; Wilson, NC; or Grand Island, NY) 4+ days per week. Priority will be given to candidates in the Melrose Park, IL area.
• This position is not eligible to offer sponsorship either now or in the future.
• Pay Range: $27.00-31.00 per hour.
• Final pay determinations will depend on various factors, including, but not limited to experience level, education, knowledge, skills, and abilities.
• Our benefits and programs are comprehensive and thoughtfully crafted to ensure our colleagues live healthy lives and have support when it matters most. Benefits offered include a 401(k) plan with company contributions, paid vacation, holiday and personal days, employee assistance program, and health benefits to include medical, prescription drug, dental and vision coverage.

Responsibilities

• Receive approved purchase requisitions from corporate functions and execute transactions in a timely and accurate manner.
• Validate purchase orders by ensuring completeness and correctness of requisition detail to minimize service errors.
• Release reviewed and approved purchase orders to suppliers.
• Create purchase orders and operational contracts in ERP, and release reviewed and approved purchase orders to suppliers.
• Create and maintain accurate vendor master data in the procurement system; keep supplier information updated to ensure data integrity.
• Track and monitor purchase orders, ensuring efficient management of changes regarding delivery date, price, and quantity.
• Order confirmation maintenance in SAP for Direct and proactive communication with Material Management.
• Drive monitoring of delivery and coordinate/follow-up with suppliers before delivery.
• Verify and handle price and quantity differences.
• Ensure purchase orders are approved in accordance with defined rules.
• Maintain master data to support compliance and operational accuracy.
• Act as a point of contact for local requestors and suppliers regarding procurement queries.
• Provide guidance and training to local requestors on procurement tools and processes.
• Support continuous improvement initiatives by identifying process gaps and suggesting enhancements.

Job Requirements

• Bachelor's degree, preferably in Business, Supply Chain Management, or a related field.
• Minimum of 1 year experience in Procurement, Supply Chain, or working within a Shared Services and/or customer help-desk environment.
• Familiarity with SAP SRM or similar procurement systems is desirable.
• Prior experience working with ServiceNow, Marval or other ticket-based help-desk tools is an advantage.
• Proficient in Microsoft Office applications (Excel, Word, and PowerPoint), use of SharePoint and Teams is a plus.

Additional Information

We offer an excellent salary and benefits package including medical, dental and vision coverage, as well as life insurance, disability,401K with company contribution, andwellness program.

Please note that joining our team does not create a guaranteed or permanent employment arrangement. All employment is atwill, meaning both the employee and Fresenius Kabi have the right to end the employment relationship at any time, in accordance with applicable federal and state laws.

Fresenius Kabi is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship, immigration status, disabilities, or protected veteran status.