Procurement Specialist / Buyer

hccexternal; Indianapolis (IN); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health, Dental and Vision insurance

Wellness Program

Flexible Spending Accounts

Life Insurance

Long-Term Disability

Employee Assistance Program

Tuition Reimbursement

Job summary

Crystal Clean LLC seeks a Procurement Specialist to lead and optimize sourcing for its facilities. You will own supplier qualification, performance management, and compliance, collaborating with operations, finance, and corporate procurement to deliver cost savings and value.

You will manage local procurement activities, coordinate RFPs, negotiations, PO processing, and supplier onboarding, while ensuring policy adherence and regulatory compliance across sites. Travel up to 10% may be required.

Qualifications

• High school diploma and 5+ years of procurement, purchasing, sourcing, or related experience.
• Experience with procurement systems, ERP platforms, or purchasing software.
• Strong negotiation and vendor management skills balancing cost, quality and service.
• Ability to build relationships with internal stakeholders and suppliers.
• Customer-focused with responsive, high-quality service mindset.
• Proficient in Excel (pivot tables, VLOOKUP/XLOOKUP, formulas).
• Excellent written and verbal communication; ability to influence stakeholders.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Lead local procurement processes in compliance with Crystal Clean procedures.
• Own supplier qualification, performance management and onboarding.
• Coordinate RFPs, market comparisons, negotiations and contract awards.
• Manage POs, invoices, approvals, and expediting for all sites.
• Analyze supplier performance and ensure contract amendments as needed.
• Prepare cost reporting and participate in corporate procurement meetings.
• Collaborate with operations and procurement teams to identify savings.
• Oversee procurement policy adherence and supplier risk management.
• Travel up to 10% domestically as required.

Skills

Negotiation

Vendor management

Excel skills

ERP systems

Cost analysis

Communication

Cross-functional collaboration

Analytical thinking

Education

Bachelor's degree in Supply Chain or Business

Associates Degree or higher in related field

CPSM or CPIM certification

Tools

Coupa

SAP Ariba

Oracle

Workday

SAP

Microsoft Dynamics

Job description

The Procurement Specialist role in our facilities contributes to Crystal Clean’s success by effectively leading, developing and executing product and services sourcing strategies for the assigned facilities. The position implements the facility procurement process such that all applicable policies, procedures and regulations are maintained. The position is responsible for the coordination of all procurement activities, ensuring that programs, initiatives, cost reduction, VCP goals, corporate social responsibility and plant/regional/corporate synergies are achieved. The position manages suppliers and internal networks to deliver best in class performance for all spend categories while consistently delivering measurable results to achieve a competitive advantage for top line and bottom-line facility growth. The position collaborates effectively internally and with suppliers, develops effective negiation strategies in conjunction with Category managers, and communicates with other Crystal Clean procurement professionals, interfacing closely with Corporate and Regional Procurement Management. The position reports to Corp Procurement with a strong dotted line to the Facilities Management Team.

Essential Functions

The Procurement Specialist is primarily responsible for managing the local Procurement process in accordance with established Crystal Clean procedures and policies. This role owns all facility Procurement activities from Supplier qualification through performance management and will be responsible for all related supplier onboarding activities as well as assuring compliance with all governmental regulations, company policies and acceptable business practices. The Specialist develops effective working relationships with Facility Operations and acts as guide for all contractual rights and procurement procedures.

Specific accountabilities Include (but are not limited to):

• Supplier qualification and relationship management
• Request for Proposal (RFP), Bid receipt, market comparisons, evaluation and analysis and clarifications.
• Identify local or nationwide suppliers for the facilities demand and make sure the deliveries timeline is in line with the facility installation or need schedule.
• Finalization activities (negotiations, awarding of contracts, follow-up, management, and dispute resolutions)
• Purchase orders, Invoices, Approval, placement and expediting for all the sites.
• Performance Analysis and compliance oversight of suppliers/vendors to determine necessity for amendments or extensions of contracts.
• Compiling data for preparing cost reporting.
• Participate in Corporate Procurement meetings and conference calls as required
• Directing and coordinating the activities of facility personnel who are engaged in formulating requests for proposals or Requisitions for the facility.
• Collaborate with storekeepers and Procurement associates to identify savings opportunities.
• Ensure the company policies and procedures are implemented and followed by the buyers, storekeepers, and procurement associates.
• Manage the P-card spend and reconcile weekly.
• Perform monthly Open PO review with the site, and Invoices Match exemption reports.
• Up to 10% occasional domestic travel

Education & Essential Qualifications

• High School Diploma and minimum 5+ years of experience in procurement, purchasing, sourcing, supply chain, or a related business function; equivalent combination of education and experience may be considered
• Experience utilizing procurement systems, ERP platforms, or purchasing software to manage requisitions, purchase orders, and supplier information.
• Strong negotiation and vendor management skills with the ability to balance cost, quality, and service considerations.
• Demonstrated ability to build and maintain effective relationships with internal stakeholders and external suppliers.
• Customer-focused mindset with a commitment to providing responsive, high-quality service to business partners.
• Proficiency in Microsoft Excel, including pivot tables, conditional formatting, and formulas such as VLOOKUP/XLOOKUP, SUMIF/SUMIFS, and COUNTIF/COUNTIFS.
• Strong analytical, organizational, and problem-solving skills with attention to detail.
• Effective written and verbal communication skills with the ability to influence stakeholders at various levels of the organization.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Associates Degree or higher in Supply Chain Management, Business Administration, Finance, or a related field preferred
• Experience with Coupa or other procurement platforms such as SAP Ariba, Oracle, Workday, SAP, Microsoft Dynamics, or similar ERP systems.
• Professional certification such as CPSM (Certified Professional in Supply Management) or CPIM.
• Experience supporting indirect and/or direct material procurement.
• Knowledge of strategic sourcing methodologies, contract management, and supplier performance management.
• Experience analyzing spend data and identifying cost savings or process improvement opportunities.
• Familiarity with procurement compliance requirements, purchasing controls, and supplier risk management practices.
• Experience participating in cross-functional projects involving operations, finance, supply chain, or inventory management.

Work Environment

• This is an office-based role within a manufacturing/warehouse facility.
• Specific site requirements for PPE such as steel toed shoes and safety glasses may be required in certain areas of the workspace.

Crystal Clean LLC is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.

Benefits

• Health, Dental and Vision insurance
• Wellness Program
• Flexible Spending Accounts
• Life Insurance
• Long-Term Disability
• Employee Assistance Program
• Tuition Reimbursement