Procurement Specialist (156, SFDC)

HI Steaks; Waipahu (HI); On-site; USD 55,000 - 75,000; Full time

Job summary

Sullivan Family Distribution Center is seeking a Procurement Specialist to manage purchasing, inventory replenishment, and supplier communication to maintain product availability and operational efficiency.

Core duties include monitoring stock levels, generating purchase orders, coordinating inbound shipments, resolving discrepancies, and supporting vendor reviews and cost controls, with office-based DC duties.

Qualifications

• Bachelor’s degree in business management or related field, or equivalent
• 1 year of purchasing/inventory experience or related work experience

Responsibilities

• Monitor inventory levels and execute replenishment plans to maintain optimal stock levels
• Generate, manage, and track purchase orders based on inventory requirements and demand
• Maintain regular communication with sales leadership, vendors, and internal stakeholders regarding orders and lead times
• Coordinate inbound shipments with freight forwarders, carriers, and warehouse teams
• Resolve receiving discrepancies, delays, and inventory variances
• Support vendor meetings and procurement reviews with data insights
• Analyze inventory trends to adjust replenishment and reduce stockouts
• Collaborate with finance on invoice discrepancies and PO reconciliation
• Maintain inventory and supplier records and performance metrics
• Ensure adherence to purchasing procedures and inventory controls

Skills

ERP knowledge

Vendor relationship management

Inventory replenishment planning

Excel (pivot tables, lookups)

Education

Bachelor's degree in business management or related field

One year purchasing/inventory experience

Tools

ERP systems

Inventory management software

Microsoft Excel advanced

Job description

Direct Supervisor: Director of Sullivan Family Distribution Center

FLSA Status: Non-Exempt

Overview: The Procurement Specialist supports distribution center operations by managing purchasing, inventory replenishment, purchase orders, vendor communication, inbound shipments, and supply issue resolution to maintain product availability and operational efficiency.

• Monitor inventory levels and execute replenishment plans to maintain optimal stock levels and service level objectives.
• Generate, manage, and track purchase orders based on inventory requirements, forecasts, and operational demand to ensure timely delivery.
• Maintain regular communication with sales department directors or category buyers, vendors, and internal stakeholders regarding order status, lead times, backorders, shortages, shipment schedules, and inventory needs.
• Coordinate inbound shipments with freight forwarders, carriers, and warehouse teams.
• Assist in resolving receiving discrepancies, shipment delays, damaged goods, and inventory variances.
• Participate in vendor meetings and support procurement leadership during vendor reviews, contract discussions, and sourcing initiatives by providing inventory, purchasing, and operational insights.
• Analyze inventory trends and recommend replenishment adjustments to reduce stockouts, excess inventory, and potential supply disruptions.
• Collaborate with finance and accounting teams regarding invoice discrepancies and purchase order reconciliation.
• Maintain reporting and records related to inventory levels, open orders, vendor performance, supplier information, pricing data, and replenishment activities.
• Ensure compliance with company purchasing procedures and inventory control standards.

Other Duties:

• Any additional duties as assigned.
• Primarily office-based within a distribution center environment.
• Frequent interaction with warehouse personnel, vendors, carriers, and freight forwarders.
• Regular schedule is Monday through Friday, with flexibility required to support business needs.

Mental Demands:

• Ability to remain calm, objective, and organized in a fast-paced, deadline-driven environment while managing multiple priorities.
• Ability to work independently with minimal supervision, collaborate effectively with others, and adapt quickly to changing conditions.

Physical Demands:

• Ability to sit, stand, walk, and use a computer for extended periods of time.
• Vision, hearing, speech, reading, and comprehension are required.
• Must be able to occasionally lift, push, pull, and carry up to 25 lbs (less than 10% of the time).
• Must be able to bend and kneel occasionally (less than 25% of the time).

Communication Demands:

• Requires strong verbal and written communication skills to exchange information, instructions, and updates effectively.
• Regular phone and email contact with vendors, carriers, freight forwarders, and internal teams.

Knowledge/Skills:

• Strong working knowledge of software, database management, and word processing programs.
• Strong customer service and vendor relationship skills.
• Demonstrated proficiency in mathematics to include but not limited to addition, subtraction, division, fractions, and percent calculations.
• Experience with ERP or inventory management systems.
• Intermediate Microsoft Excel skills, including lookups and pivot tables.
• Understanding of lead times, reorder points, and replenishment planning.
• Strong attention to detail and accuracy when working with numbers and records.

Education/Experience:

• Bachelor’s degree in business management or related field of study or a minimum of one year of experience in purchasing, inventory control, supply chain, or distribution;
• Equivalent combination of education and work experience.

Licenses/Certifications:

• TB Clearance Required

#FDLTAM

Equal Opportunity Employer
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