Procurement Specialist

TalentCraft; Watertown (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

TalentCraft seeks a contract administrator to manage day-to-day contract lifecycle activities, including intake, drafting support, routing, execution, and filing, in a fast-paced environment.

You will track contracts through review cycles, flag bottlenecks, and coordinate with Legal, IT, Compliance, and outside counsel to keep agreements moving. A high level of organization and SOX experience is a plus.

Qualifications

• Bachelor's degree required.
• 1–3+ years for coordinator level; 5+ years for manager level in contract administration or legal operations.
• Experience in contract lifecycle management and familiarity with CLM tools and SOX is a plus.

Responsibilities

• Manage day-to-day contract lifecycle: intake, drafting support, routing, redlines, execution, filing.
• Track contracts through review/approval, flag bottlenecks and deadlines.
• Establish recurring stakeholder touchpoints to reinforce best practices.
• Maintain contract repository with proper filing and versioning.
• Support CLM tool usage, data entry, workflow routing, and basic troubleshooting.
• Own and maintain standard contract templates and ensure correct usage.
• Coordinate contract triage to internal reviewers by type, value, and risk.
• Liaise with internal stakeholders and outside counsel to move contracts forward.
• Support SOX-compliant tracking, documentation hygiene, and audit readiness.
• Identify improvements to workflows, templates, and tracking.

Skills

Organizational skills

Written & verbal communication

Cross-functional coordination

Deadline management

Process improvement

SOX compliance knowledge

Contract lifecycle management

Experience with CLM systems

Regulated industry experience

Education

Bachelor's degree in Business Administration, Legal Studies, Finance, or related field

Tools

LinkSquares

Ironclad

Job description

• Manage the day-to-day contract lifecycle — intake, drafting support, routing, redlines, execution, and filing — for a range of agreement types (e.g., MSAs, SOWs, CDAs/NDAs, amendments).
• Track contracts through the review and approval process, keeping stakeholders informed of status and flagging bottlenecks or approaching deadlines.
• Establish recurring touchpoints with stakeholders to reinforce best practices and tailor the contracting model to business needs.
• Maintain and organize the contract repository, ensuring documents are properly filed, versioned, and easy to locate.
• Support use of the company's CLM tool (e.g., LinkSquares) — including data entry, workflow routing, and basic troubleshooting — and help identify opportunities to improve how it's used.
• Own and maintain standard contract templates, ensuring the correct template is used for the right situation and that language stays current.
• Coordinate the contract triage process — routing agreements to the appropriate internal reviewers (Legal, IT, Compliance) based on contract type, value, and risk.
• Liaise with internal stakeholders and, where appropriate, outside counsel to keep contracts moving and escalate higher-risk agreements as needed.
• Support SOX-compliant contract tracking, documentation hygiene, and audit readiness, including maintaining accurate records for audit requests.
• Help apply a risk-based approach to contract review — understanding the difference in rigor needed for, e.g., R&D vs. G&A agreements — and escalate appropriately.
• Identify and help implement improvements to contracting workflows, templates, and tracking as the function matures.
• Support ad hoc projects and process-improvement initiatives within Business Operations.
• Bachelor's degree in Business Administration, Legal Studies, Finance, or a related field.
• Coordinator level: 1–3+ years of relevant experience in contract administration, legal operations, or a similar role. Manager level: 5+ years of relevant contract management experience, ideally within biotech, pharma, or another regulated industry.
• Strong organizational skills with the ability to track and prioritize multiple contracts and deadlines simultaneously.
• Excellent written and verbal communication skills; comfortable coordinating across Legal, Finance, and other departments.
• Experience with CLM systems (e.g., LinkSquares, Ironclad) is a plus.
• Comfortable with ambiguity and interested in building structure and clean process.
• Familiarity with SOX compliance and audit-ready documentation practices is a plus.