Procurement Specialist

MATSYS Inc.; Sterling (VA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

401(k) with employer contribution

Paid time off

Paid holidays

Certifications and career development

Job summary

MATSYS Inc. is seeking a Procurement Specialist to own day-to-day sourcing across direct and indirect categories, from metal powders to equipment, MRO, and services.

You will run competitive sourcing globally, vet suppliers, negotiate terms, and place purchase orders to keep material flowing amid long lead times. The role requires FAR/DFARS familiarity, strong Excel/data analysis, supplier risk assessment, and collaboration with Finance, Legal, and Quality to manage contracts and NDAs in a

Qualifications

• Associate or bachelor’s degree in supply chain, business, operations, or a related field; or equivalent experience.
• 3–5 years of procurement, strategic sourcing, purchasing, or supply chain experience.
• Working knowledge of FAR, DFARS, and other procurement regulations, or ability to learn quickly.

Responsibilities

• Strategic sourcing (global): Run competitive sourcing events, issue RFQs/RFIs, compare pricing and lead times, and recommend award decisions.
• Supplier vetting & qualification: Onboard new suppliers, verify capabilities, certifications, and source origin.
• Negotiation: Negotiate pricing, payment terms, lead times, MOQs, freight terms, and service levels.
• Purchase execution: Convert requests into purchase orders per policy; manage changes and expediting.
• Managing long lead times: Plan orders around long lead times; track POs and communicate delivery risk.
• Supplier risk assessment: Assess supplier risk and drive mitigation and contingency plans.
• Contracting & contract management: Support development and renewal of supplier agreements and NDAs; track obligations.
• Supplier management: Serve as day-to-day contact; monitor performance and lead corrective actions.
• Data analysis: Analyze spend, price trends, lead times, and supplier performance; build simple reports.
• Shipping, receiving & reconciliation: Resolve delivery discrepancies and variances with AP.
• Records & regulatory compliance: Maintain audit-ready records; ensure compliance with regulations.
• Scalable process development: Improve procurement processes to scale with growth.

Skills

Strategic sourcing

Supplier management

Negotiation

Data analysis

Contract understanding

Cross-functional collaboration

Attention to detail

Education

Associate or Bachelor's degree in supply chain, business, operations, or related field

Tools

SAP

Oracle

Deltek

Job description

MATSYS is a fast-paced, rapidly evolving company that requires full compliance with the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and other applicable federal and state procurement regulations.

About the Role

MATSYS is looking for a Procurement Specialist to own day-to-day sourcing and buying activity across a broad set of direct and indirect categories — from specialty raw materials such as metal powders to equipment, components, MRO, and services. You will run competitive sourcing globally, vet and qualify suppliers, negotiate commercial terms, place and manage purchase orders, and keep material flowing on time despite long lead times and shifting demand.

Responsibilities

• Strategic sourcing (global): Run competitive sourcing events across a global supplier base, issue RFQs/RFIs, compare pricing, lead times, and total cost of ownership, and recommend award decisions that improve value and protect continuity of supply.
• Supplier vetting & qualification: Identify, evaluate, and onboard new suppliers; verify capabilities, quality systems, certifications, insurance, and source of origin/material traceability, including for metal powders and other specialty materials to meet MATSYS and customer requirements.
• Negotiation: Negotiate pricing, payment terms, lead times, minimum-order quantities, freight terms, warranties, and service levels within delegated authority.
• Purchase execution: Convert purchase requests into accurate purchase orders in line with MATSYS purchasing policy, approval controls, and budgets; manage changes, acknowledgments, expedites, and order closeout with the speed and accuracy our high PR-to-PO turnover demands.
• Managing long lead times: Plan and place orders around long- and variable-lead-time materials; track open POs, anticipate shortages, expedite when needed, and communicate delivery risk early.
• Supplier risk assessment: Assess and monitor supplier risk (financial, capacity, geographic, single-source, compliance, and source-of-origin exposure) and drive mitigation and contingency plans.
• Contracting & contract management: Support development, review, and renewal of supplier agreements, pricing agreements, and NDAs in partnership with Finance, Legal, and Quality; track obligations, expirations, and compliance.
• Supplier management: Serve as day-to-day contact for assigned suppliers; monitor performance on cost, quality, delivery, and responsiveness, and lead corrective actions on issues.
• Data analysis: Analyze spend, price trends, lead times, and supplier performance in Excel/ERP; build simple reports and use the findings to recommend savings, consolidation, and process improvements.
• Shipping, receiving & reconciliation: Coordinate with Shipping/Receiving and Accounts Payable to resolve delivery discrepancies, damaged shipments, and three-way-match (PO/receipt/invoice) variances.
• Records & regulatory compliance: Maintain accurate, audit-ready supplier, item, pricing, and purchase-order records; keep pricing, contracts, and supplier information confidential; and ensure procurement activity complies with FAR, DFARS, and other applicable federal and state regulations.
• Scalable process development: Help develop, document, and continuously improve procurement processes, policies, and controls that can keep pace with MATSYS's rapid growth and high PR-to-PO volume.

Qualifications

• Associate or bachelor's degree in supply chain, business, operations, or a related field, or an equivalent combination of education and experience.
• 3–5 years of procurement, strategic sourcing, purchasing, or supply chain experience.
• Direct experience in a manufacturing and production industry environment, with an understanding of production schedules, bills of materials, and how material availability drives the factory floor.
• Hands‑on experience with purchase requests, purchase orders, quotes/RFQs, supplier negotiations, and resolving delivery or invoice issues.
• Working knowledge of contract and commercial terms, total cost of ownership, supplier risk, and continuity of supply.
• Working knowledge of FAR, DFARS, and other federal and state procurement regulations, or the ability to learn and apply them quickly; government contracting experience is a plus.
• Experience sourcing globally and managing suppliers with long or variable lead times.
• Strong Excel and data‑analysis skills; comfort working in an ERP/MRP or procurement system (e.g., SAP, Oracle, Deltek, or similar).
• Excellent organization, attention to detail, and follow‑through, with the ability to manage many priorities independently and accurately.
• Comfort operating in a fast‑paced, rapidly evolving environment with high PR-to-PO turnover, with the critical thinking to help build and document scalable procurement practices as we grow.
• Clear, professional written and verbal communication with suppliers and internal stakeholders.
• High standards of ethics, discretion, and compliance in handling supplier relationships and company resources.
• Experience sourcing metal powders, specialty raw materials, or other engineered/regulated categories, including source‑of‑origin and material traceability requirements.
• Familiarity with import/export, country‑of‑origin, and supply‑chain traceability or compliance requirements.
• Experience with spend analysis, supplier rationalization, or procurement process/system improvement projects.

Pay range and compensation package

Competitive salary and performance incentives.

Comprehensive health, dental, and vision coverage.

401(k) with employer contribution.

Paid time off and paid holidays.

Support for certifications, training, and career development.

The opportunity to directly shape the facilities infrastructure powering breakthrough technologies.

Equal Opportunity Statement

MATSYS is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic.