Procurement Specialist

On Lok Inc.; San Francisco (CA); On-site; USD 39,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

401(k) Retirement Savings Plan (403(b)

Flexible Spending Account

Commuter benefits

Scholarships

Employee Assistance Program (EAP)

Pet Insurance and other discounts

Paid holidays, vacation, and sick time

Job summary

On Lok is seeking a Procurement Specialist to ensure smooth daily operations of the Purchasing department. You will manage the full procurement lifecycle, from initiation to closing, with a focus on accuracy and clear communication.

Responsibilities include creating purchase orders, supporting RFQs, tracking orders, and resolving supplier issues. Collaboration with Finance and internal teams is essential to optimize savings and service levels.

Qualifications

• 3 years of purchasing support experience.
• Strong communication, people and organizational skills.
• Excellent time management; able to work independently and multi-task.

Responsibilities

• Prepare and issue purchase orders and requisitions.
• Assist with RFQ process and supplier negotiations.
• Monitor order status and provide updates to requesters.
• Coordinate with accounts payable to resolve discrepancies.

Skills

Purchasing

Time management

Communication

Independence

Education

Associate's Degree

Job description

On Lok

Dedicated to The Care of Elders:

On Lok is a not-for-profit organization founded in the early 1970s by a group of citizens concerned about the plight of elders and the lack of long term options in the community. On Lok serves as the administrative arm of a group of five affiliated non-profit organizations. Its functions include research and development, human resources, fundraising and management information systems.

We understand the importance of a system that works together. Your expertise, drive and passion can help us carry out our mission to improve lives and advance healthcare.

Join our team of leaders to begin a rewarding career!

POSITION SUMMARY:

The Procurement Specialist will ensure smooth daily operations of On Lok's Purchasing department. The Procurement Specialist will conduct the full procurement lifecycle from initiation until closing while exercising excellent communication and documentation skills throughout the process.

DUTIES / RESPONSIBILITIES:

PURCHASE ORDERS/REQUISITION PREPARATION

• Prepares purchase requisitions when assigned.
• Assists in RFQ and the preparation of purchase orders for special requests.
• Issues purchase orders to suppliers.
• Initiates order return process with the suppliers and provides return documents to the requesters.
• Assists with sourcing and vendor management to obtain favorable pricing terms and optimize savings.
• Assists in conducting market research to identify alternative sources of supply, obtaining competitive pricing and specifications.

TRANSACTION TRACKING & REPORTING

• Communicates and tracks status of purchase orders, including ETA and shipment tracking numbers to requesters.
• Maintains accurate GL coding for procurement transactions.
• Provides order status for weekly open PO report.

ISSUE RESOLUTION

• Resolves issues with changes, returns, replacements and credit arrangements.
• Works with Accounts Payable to resolve invoice discrepancies with the suppliers.

TRAINING/SUPPORT

• Back‑up support for Gee Center receiving when Purchasing Assistant is out of the office.
• Assists with training of all new users of procurement system.
• Other duties as assigned.

QUALIFICATIONS (knowledge, skills, abilities):

• Associate's Degree in a related field. Additional years of related experience or certification may offset the degree requirement.
• 3 years Purchasing Support Experience
• Computer proficiency
• Excellent time management skills, ability to work independently and multi-task
• Strong communication, people and organizational skills.
• Demonstrates good judgement, resourcefulness, flexibility and problem solving.
• Possesses sensitivity and awareness of diverse cultural perspectives and the ability to work with diverse populations.

On Lok's Employee Benefits include (eligible for any position for 20 hr/wk or more):

• Medical, Dental, and Vision coverage
• Retirement Savings Plan 403(b) and Term Life/AD&D Insurance
• Flexible Spending Account, Commuter Checks, MLA scholarships, Employee Assistance Program (EAP)
• Pet Insurance and additional discounts
• Holidays (10 per year), vacation time, sick leave, and long-term disability insurance

Your final compensation offer will be determined based on factors such as skills, experience, education, and licenses/certifications. The pay range is expressed as an hourly rate regardless of FLSA status. Exempt positions are paid salaried and are not subject to overtime.

Pursuant to the San Francisco Fair Chance Ordinance, and state and federal laws (including federal PACE requirements at 42 CFR 460.64(a); 460.68(a), we will consider for employment qualified applicants with arrest and conviction records.

On Lok is an equal opportunity employer committed to a diverse and inclusive workforce. All applicants will receive consideration for employment without regard to sex (including pregnancy), race, religion, color, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, disability, medical condition, genetic information, marital status, age, military or veteran status, or any other legally protected status.

If you require reasonable accommodation to participate in the job application or interview process, to perform essential job functions and/or to receive other terms, privileges or benefits of employment please contact Talent ([e-mail]).