PROCUREMENT SPECIALIST

City of New York; Queens (KY); On-site; USD 70,000 - 100,000; Full time

Job summary

City of New York seeks a STAFF ANALYST 2 Procurement Specialist in the CBC Division at DEP headquarters in Queens. You will manage professional services and construction procurements, create RFP/CSB documents, and monitor processes from initiation to award.

The role requires strong analytical skills, PPB rule knowledge, and MS Office proficiency, with emphasis on Excel, Access and Project, plus effective written communication and the ability to work with limited supervision.

Qualifications

• Master's or higher in economics, finance, accounting, business or public administration or related field or

Responsibilities

• Manage and process professional services and construction procurements for City contracts.
• Collaborate with Project Managers to prepare RFP and CSB documents.
• Monitor procurement through City contracting processes.
• Respond to inquiries and resolve issues regarding procurement documents.
• Monitor and update contract procurement statuses in DEP/City tracking systems.

Skills

Analytical skills

PPB rules familiarity

Microsoft Excel/Access/Project

Organizational & writing skills

Independent work

Initiative & flexibility

FMS experience

Education

Master's degree in economics/finance/accounting/public administration

Bachelor's degree + 2 years experience

Associate degree + 4 years experience

High school diploma + 6 years experience

Combo of education/experience

Tools

Passport procurement portal

Microsoft Project

FMS (Financial Management System)

Job description

Job Description

PLEASE NOTE THAT WE ARE ONLY SEEKING INTERNAL CITY EMPLOYEES FOR THIS POSITION.
The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and storm water, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.
The Bureau of Engineering Design & Construction (BEDC) currently has a portfolio of capital projects valued at $35B, and another $13.6B projected over the next 10-year commitment plan. The projects BEDC implements allows DEP as a whole to continue to operate and maintain an exemplary water supply system.
The Capital Budget and Contracts (CBC) division provides support to the Bureau in the areas of procurement management, change order processing, CP processing, contract close outs, capital budget management and payment review.
BEDC seeks to hire a Staff Analyst 2 to serve as a Procurement Specialist for the CBC Division, located at our headquarters in Queens, NY. Under general supervision, the Procurement Specialist will be responsible for the management and processing of professional services and construction procurements for various City contracts. This includes, but is not limited to, working with Project Managers to gather information required to create Request for Proposal (RFP) and Competitive Sealed Bid (CSB) documents for new contracts and then monitoring the procurement through the City contracting process. The Procurement Specialist will be responsible for initiating, reviewing and processing funding requests with the DEP budget office and will utilize the Procurement and Solutions Sourcing Portal (Passport) to prepare procurement documents. The selected candidate will be responsible for responding to inquiries and resolving issues regarding procurement documents which may include performing research and collaborating with multiple departments. Additionally, the Procurement Specialist will be required to monitor and update contract procurement statuses within all DEP and Citywide tracking systems.
Only those applicants with permanent Civil Service status as a Staff Analyst are eligible to apply to this JVN. If you do not have permanent civil service status as a Staff Analyst, please do not apply to this position as you will not be considered for an interview.

PREFERRED SKILLS

• Strong analytical skills
• Familiar with NYC PPB rules, Competitive Sealed Bid and Competitive Sealed Proposal processes
• Advanced proficiency in Microsoft Office - Excel, Access and Project
• Strong organizational, writing and communication skills
• Ability to work under limited supervision and to handle multiple assignments with limited time constraints and detailed oriented
• Demonstrates personal initiative, responsibility, leadership and flexibility
• Familiar with Financial Management System (FMS)

Additional Information

Only those applicants with permanent Civil Service status as a Staff Analyst are eligible to apply to this JVN. If you do not have permanent civil service status as a Staff Analyst, please do not apply to this position as you will not be considered for an interview.

DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce. Your voluntary response to the NYCAPS on-line application section for referral information will assist us tremendously in our ability to track the success of our outreach and recruitment efforts. Please be sure to indicate your source of referral to this job.

All appointments are subject to Office of Management and Budget (OMB) approval.

Qualifications

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or
A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.
A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

Special Note:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in "2" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.