Procurement Specialist

Organo USA; Phoenix (AZ); On-site; USD 70,000 - 90,000; Full time

Job summary

Organo USA in Phoenix, AZ, seeks a Procurement Specialist to support procurement for engineering and construction projects. You will liaise with project teams, suppliers, logistics providers, and internal stakeholders to ensure timely, cost-effective procurement of materials, equipment, and services.

Qualified candidates have a Bachelor's degree and 5-8 years of procurement experience, with strong negotiation and vendor management skills. Proficiency in Excel and ERP systems is preferred.

Qualifications

• Bachelor's degree in supply chain management, Business Administration, Engineering, Logistics, or related field.
• 5-8 years of progressive procurement, sourcing, purchasing, supply chain, or logistics experience.
• Strong understanding of procurement principles and cost analysis.
• Excellent negotiation and vendor management skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong written and verbal communication, high attention to detail.

Responsibilities

• Manage procurement activities for equipment, materials, subcontracted services, and project-related purchases.
• Source qualified suppliers and obtain competitive quotations, bids, and proposals.
• Review supplier pricing, lead times, commercial terms, and technical compliance.
• Prepare and issue RFQs, purchase orders, purchase agreements, and procurement documentation.
• Negotiate pricing, delivery schedules, and commercial terms to achieve project objectives.
• Develop and maintain strong relationships with suppliers and service providers.
• Monitor supplier performance related to quality, delivery, responsiveness, and cost control.
• Coordinate with Engineering, Project Management, Construction, Accounting, and Operations teams regarding procurement requirements.
• Track purchase orders, supplier commitments, and material deliveries to support project schedules.
• Coordinate domestic and international shipping activities, including transportation arrangements and related documentation.
• Assist with vendor onboarding, supplier qualification, and maintenance of vendor records.
• Work with Accounting to resolve invoice discrepancies, payment issues, and purchasing documentation requirements.
• Monitor procurement status reports and provide updates to internal stakeholders.
• Identify opportunities for cost savings, process improvements, and supplier consolidation.
• Support contract administration activities and ensure compliance with company procurement policies.
• Maintain accurate procurement records within ERP and document management systems.
• Ensure procurement activities are conducted ethically and in accordance with company policies and applicable regulations.

Skills

Procurement experience

Negotiation

Vendor management

Excel proficiency

Communication skills

Project coordination

Attention to detail

Logistics knowledge

Education

Bachelor's degree in supply chain management, business administration, engineering, logistics, or related field

Tools

ERP systems

Job description

Job Details

Job Location: Phoenix, AZ - Phoenix, AZ 85027
Position Type: Full Time
Education Level: Bachelor's Degree
Travel Percentage: None
Job Shift: Standard Business Hours
Job Category: Admin - Clerical

The Organo Group leverages the technologies it has cultivated through long experience with water treatment to contribute to the industries that create the future and to the development of societal infrastructure. Water is a precious asset, shared by all life forms on the planet. It has been Organo's central theme throughout its history, and the company continues to pursue a deeper understanding of water and to nurture water-related technologies. Organo brings the powerful benefits of this life-sustaining resource to the development of societal infrastructure, to leading-edge industry, and to daily life.

For more information on Organo USA, please visit https://www.organo.co.jp/english/.

Summary

The Procurement Specialist is responsible for supporting the procurement function through sourcing, purchasing, vendor management, logistics coordination, and contract administration activities for engineering and construction projects. This role serves as a key liaison between project teams, suppliers, logistics providers, and internal stakeholders to ensure materials, equipment, and services are procured in a cost-effective and timely manner.

Major Duties and Responsibilities

• Manage procurement activities for equipment, materials, subcontracted services, and project-related purchases.
• Source qualified suppliers and obtain competitive quotations, bids, and proposals.
• Review and evaluate supplier pricing, lead times, commercial terms, and technical compliance.
• Prepare and issue Requests for Quotation (RFQs), purchase orders, purchase agreements, and procurement documentation.
• Negotiate pricing, delivery schedules, and commercial terms to achieve project and company objectives.
• Develop and maintain strong relationships with suppliers and service providers.
• Monitor supplier performance related to quality, delivery, responsiveness, and cost control.
• Coordinate with Engineering, Project Management, Construction, Accounting, and Operations teams regarding procurement requirements.
• Track purchase orders, supplier commitments, and material deliveries to support project schedules.
• Coordinate domestic and international shipping activities, including transportation arrangements and related documentation.
• Assist with vendor onboarding, supplier qualification, and maintenance of vendor records.
• Work with Accounting to resolve invoice discrepancies, payment issues, and purchasing documentation requirements.
• Monitor procurement status reports and provide updates to internal stakeholders.
• Identify opportunities for cost savings, process improvements, and supplier consolidation.
• Support contract administration activities and ensure compliance with company procurement policies.
• Maintain accurate procurement records within ERP and document management systems.
• Ensure procurement activities are conducted ethically and in accordance with company policies and applicable regulations.

Education

• Bachelor's degree in supply chain management, Business Administration, Engineering, Logistics, or a related field required.

Skills and Qualifications

• 5-8 years of progressive procurement, sourcing, purchasing, supply chain, or logistics experience
• Strong understanding of procurement and supply chain principles.
• Ability to analyze supplier quotations and total cost implications.
• Excellent negotiation and vendor management skills.
• Strong organizational and project coordination abilities.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work effectively in a collaborative project environment.
• Knowledge of logistics coordination, shipping documentation, and inventory practices.
• Equipped with a valid driver's license for inter-site travel and routine errands.

Physical Requirements

• Primarily office-based work environment.
• Frequent computer and keyboard use.
• Occasional lifting of files, packages, and office supplies up to 20-50 pounds.
• Ability to walk between departments, warehouse, and project support areas as needed.

Organo USA, Inc. is an Equal Opportunity Employer M/F/Disabled/Veterans Qualifications