Procurement Specialist

Advanced Systems Group, LLC; New York (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Advanced Systems Group, LLC in New York City seeks a dedicated Procurement Specialist to support production needs in a fast-paced, creative environment. You will coordinate with stakeholders, producers, and project managers to fulfill procurement requirements for studio and production operations.

The ideal candidate is organized, detail-oriented, and able to manage multiple priorities; 1–2 years in procurement or supply chain is preferred, especially in live events or entertainment settings.

Qualifications

• High School Diploma is required.
• 1-2 years of procurement, sourcing, or supply chain experience.
• Experience in live events, broadcast, or entertainment industries preferred.

Responsibilities

• Process and manage a high volume of procurement requisitions.
• Coordinate with talent teams and internal departments to fulfill needs.
• Provide regular status updates to project teams.
• Maintain inventory records for NYC studio.
• Facilitate product returns and donations per SOP.
• Assist art department with product demos and setups on set.

Skills

Multi-tasking

Self-motivation

Analytical thinking

Attention to detail

Communication skills

Collaboration

Education

High School Diploma

Job description

Advanced Systems Group, LLC enables creativity through better technology and operations for media creatives and content owners. From acquisition to delivery, on-premises or in the cloud, ASG ensures our clients’ success through tailored solutions. One of North America’s largest Media and Entertainment Technology and Operations suppliers, we provide engineering services, physical and cloud integration, training, support, and managed services. ASG delivers customized operations and services for all phases of media production, including creative and engineering. Founded in 1997, and providing nationwide services, ASG has teams based in North America, South America, and Europe.

Job Description

Advanced Systems Group is seeking a dedicated and highly organized Procurement Specialist to support production needs in a fast-paced, creative environment. In this role, you will coordinate with stakeholders, producers, creatives, and project managers to fulfill procurement requirements for studio and production operations. The ideal candidate is passionate about organization, has a systems-thinking mindset, and excels at managing details and multiple priorities.

Essential Functions

• Process and manage a high volume of procurement requisitions for various products.
• Communicate directly with talent teams and internal departments to assess and fulfill procurement needs.
• Track and provide regular status updates to project teams on ongoing procurements.
• Maintain accurate inventory records for all items in stock and storage at the NYC studio at all times.
• Facilitate the return and donation of products according to team standard operating procedures (SOP).
• Execute hands-on tasks such as unboxing, assembly, and testing of products.
• Assist the art department with product demonstrations and setups on the studio floor.

Competencies

• Ability to manage multiple activities, resources, and task priorities effectively.
• Demonstrates strong self-motivation and initiative.
• Analytical and problem-solving skills.
• Exceptional attention to detail.
• Strong verbal and written communication skills.
• Ability to collaborate and work effectively within various teams, including multi-disciplinary groups.

Required Education and Experience

• High School Diploma required.
• 1-2 years of experience in procurement, sourcing, or supply chain management, preferably within live events, broadcast, or entertainment industries.
• Experience in television, film, or post-production is preferred.

Position Type and Expected Hours of Work

• Full-time
• On-site at our NYC studio

Join our team and help support the creative vision that makes Advanced Systems Group a leader in the industry!

Advanced Systems Group LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.