Procurement Specialist

Kennesaw State University; Kennesaw (GA); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Kennesaw State University, located in Kennesaw, GA, is seeking a Procurement Specialist to advise departments on purchasing policies, prepare open market bids, and issue purchase orders for contracts, ensuring BOR/USG compliance. The role requires a Bachelor’s in Business or related field and at least 1 year of related experience.

The budgeted salary range is $52,000 - $64,500 with comprehensive benefits. Join a large public university with a focus on academic excellence, community partnerships,

Qualifications

• Bachelor's Degree from an accredited institution of higher education in Business or related field or an equivalent combination of relevant education and/or experience.
• Georgia Certified Purchasing Associate (GCPA) or ability to obtain within nine (9) months of hire
• Advanced degree in Business or related field (preferred)
• Previous experience in supply chain, materials management and/or purchasing preferred

Responsibilities

• Reviewing and analyzing purchase requisitions
• Investigates and develops sources of supply
• Evaluates requisitions and initiates bidding process within assigned product lines
• Reviews contracts and quotes for appropriateness, timeliness, and cost
• Prepares and issues Request for Quotes and Sole Source/Sole Brand
• Conducts market research and assists with the preparation of Requests for Proposals and/or Requests for Information under the guidance of department leader
• Interprets purchasing policies and procedures to departments and vendors
• Analyzes bids, quotes, and proposals for adherence to specifications and recommends contract awards
• Prepares contract amendments for public notices, contract assessments and renewal documents and written materials
• Assists with monitoring vendor and supplier performance for compliance with contract requirements
• Maintains manual and electronic documents, files, and records
• Performs purchase order close-out and expedites open and/or blanket purchase orders
• Assists in resolving billing issues associated with open purchase orders and coordinates resolution of purchase order payment issues with Accounts Payable
• Verifies item descriptions and amounts in bids and contracts
• Monitors customer satisfaction of goods and services received for purpose of resolving outstanding issues and improving quality of services

Skills

Interpersonal skills

Communication (verbal & written)

Time management

Project management

Attention to detail

Customer service

Microsoft Office

Education

Bachelor's Degree in Business or related field

Advanced degree in Business or related field (preferred)

Job description

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Job Summary

Advises departments on purchasing policies and procedures and provides options for vendor sources. Prepares open market bids and issues purchase orders for existing contracts. Confers with University departments regarding requirements, specifications, and deliverables of products and services. Ensures compliance with the Board of Regents (BOR) and The University System of Georgia (USG) policy requirements and regulations.

Responsibilities

KEY RESPONSIBILITIES:

• Responsible for reviewing and analyzing purchase requisitions
• Investigates and develops sources of supply
• Evaluates requisitions and initiates bidding process within assigned product lines
• Reviews contracts and quotes for appropriateness, timeliness, and cost
• Prepares and issues Request for Quotes and Sole Source/Sole Brand
• Conducts market research and assists with the preparation of Requests for Proposals and/or Requests for Information under the guidance of department leader
• Interprets purchasing policies and procedures to departments and vendors
• Analyzes bids, quotes, and proposals for adherence to specifications and recommends contract awards
• Prepares contract amendments for public notices, contract assessments and renewal documents and written materials
• Assists with monitoring vendor and supplier performance for compliance with contract requirements
• Maintains manual and electronic documents, files, and records
• Performs purchase order close-out and expedites open and/or blanket purchase orders
• Assists in resolving billing issues associated with open purchase orders and coordinates resolution of purchase order payment issues with Accounts Payable
• Verifies item descriptions and amounts in bids and contracts
• Monitors customer satisfaction of goods and services received for purpose of resolving outstanding issues and improving quality of services

Required Qualifications

Educational Requirements

Bachelor's Degree from an accredited institution of higher education in Business or related field or an equivalent combination of relevant education and/or experience

Required Experience

One (1) year of related work experience

Preferred Qualifications

Additional Preferred Qualifications

Georgia Certified Purchasing Associate (GCPA) or ability to obtain within nine (9) months of hire

Preferred Educational Qualifications

An advanced degree from an accredited institution of higher education in Business or related field

Preferred Experience

Previous experience in supply chain, materials management and/or purchasing preferred

Proposed Salary

The budgeted salary range is $52,000 - $64,500. Offers are based on relevant experience.

Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.

Abilities

Knowledge, Skills, & Abilities

Able to sources and identify vendors

Able to respond to vendor and/or supplier inquiries and/or questions in a courteous, timely, and informative manner

Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE

Knowledge of BOR/USG policy requirements and regulations

Skills

Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills

Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)

Strong financial and fiscal accountability

Strong attention to detail and follow up skills

Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Kennesaw State University is an Equal Employment Opportunity Employer.