Fiscal and Laboratory Operations Coordinator

Kennesaw State University; Kennesaw (GA); On-site; USD 52,000 - 76,000; Full time

Job summary

Kennesaw State University is seeking a Fiscal and Laboratory Operations Coordinator to support departmental fiscal services, procurement, and stockroom management on the Kennesaw campus. The role coordinates startup and research purchases, navigates university purchasing systems, and ensures compliant documentation across divisions.

Responsibilities include equipment service coordination, chemical inventory, and supervising student employees in stockroom operations, with a focus on accurate

Qualifications

• Bachelor's degree from an accredited institution.
• Experience with procurement and fiscal operations in university or research environments.
• Experience with ePro or similar procurement systems; P-card purchasing.
• Strong communication and organizational skills.

Responsibilities

• Coordinates faculty startup, research, and departmental purchasing.
• Processes and track orders, navigates ePro and university systems, troubleshoot transactions, and maintain purchasing documentation.
• Manages the department's laboratory stockroom operations, including chemical inventory, supplies, stock levels, ordering, receipt, organization, distribution, and routing of scientific supplies and equipment.
• Coordinates equipment maintenance and repair requests.
• Recruits, hires, trains, schedules, and supervises assigned student employees.

Skills

Procurement systems

Stockroom operations

Student employee supervision

Communication & problem solving

Education

Bachelor's degree

Advanced degree (preferred)

Tools

ePro

P-card

Microsoft Office

Job description

Fiscal and Laboratory Operations Coordinator

Job ID: 304592 Location: Kennesaw, Georgia Full/Part Time: Full Time Regular/Temporary: Regular

About Us

Are you ready to transform lives throughacademic excellence, innovative research, strong communitypartnerships and economic opportunity? Kennesaw State University isone of the 50 largest public institutions in the country. Withgrowing enrollment and global reach, we continue to expandourinstitutional influence and prominence beyond the state of Georgia.We offer more than 190 undergraduate, graduate, and doctoraldegrees to empower over 50,000 students to become thought leaders,lifelong learners, and informed global citizens. Ourentrepreneurial spirit, high-impact research, and Division Iathletics draw students from throughout the region and from morethan 100 countries across the globe. Our university's vibrantculture, career opportunities,rich benefits, and values of respect, integrity, collaboration, inclusivity, andaccountability make us an employer of choice. We are part ofthe University System of Georgia. We are searching for talented people to joinKennesaw State University in our vision. Come TakeFlight at KSU!

Location

(Primary Location for JobResponsibilities) Our Kennesaw campus is located at 1000Chastain Road NW, Kennesaw, GA 30144.

Our Marietta campus is located at 1100 SouthMarietta Parkway, Marietta, GA 30060.

Job Summary

Provides support for departmental fiscal services andresponsibilities, procurement, research purchasing, laboratorystockroom management, and coordination of selected laboratoryoperations. Coordinates faculty startup and other research and/ordepartmental purchases across the division. Navigates Universityfinancial, procurement, and ordering systems, resolves purchasingissues across systems, supports the fiscal and procurementadministration of equipment service and maintenance contracts.Oversees stockroom operations, chemical inventory, supplies, andassigned student employees. Assists with shared scientificequipment, equipment maintenance and repair coordination, surplusequipment processes, and coordination of chemical-waste disposalwith the appropriate University offices.

Responsibilities

• Coordinates faculty startup, research, and departmentalpurchasing
• Processes and track orders, navigates ePro and university fiscaland procurement systems, troubleshoot transactions, and maintainspurchasing documentation
• Coordinates the fiscal and procurement aspects of equipmentservice, maintenance, and other laboratory-related contracts,including purchase orders, renewals, invoices, funding sources, andcontract tracking
• Manages the department's laboratory stockroom operations,including chemical inventory, supplies, stock levels, ordering,receipt, organization, distribution, and routing of scientificsupplies and equipment
• Anticipates instructional and research supply needs
• As needed, assists division units with shared scientificequipment and related operational needs,
• Coordinates equipment maintenance and repair requests
• Facilitates surplus-property processes, and coordinateschemical-waste disposal with Environmental Health and Safety orother appropriate departments
• Recruits, hires, trains, schedules, and supervises assignedstudent employees supporting stockroom operations, assigns work,monitors performance, and maintains appropriate stockroomcoverage

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited institution of highereducation or an equivalent combination of relevant education and/orexperience.

Required Experience

Two (2) years of related experience.

Preferred Qualifications

Preferred Educational Qualifications

An advanced degree from an accredited institution of highereducation in a related field

Preferred Experience

• An advanced degree from an accredited institution of highereducation in a related field
• Experience with procurement and fiscal operations in a universityor research environment
• Experience with ePro or similar system; P-card purchasing andreconciliation, scientific purchasing, laboratory stockroom orinventory management
• Student employee supervisory experience

Knowledge, Skills, & Abilities

Abilities

• Able to navigate multiple financial and procurement systems andtroubleshoot transactions across systems
• Able to manage multiple purchases, including complex research andscientific-equipment orders
• Able to communicate effectively with faculty, staff, students,vendors, and central administrative offices
• Able to supervise and train student employees on departmentstockroom duties such as barcoding chemicals, weekly inspections ofeyewashes station, lab supplies inventory, etc.
• Able to track and coordinate the fiscal and procurement aspects ofservice agreements, maintenance contracts, renewals, and relatedvendor activity
• Able to handle multiple tasks or projects at one time meetingassigned deadlines

Knowledge

• Strong knowledge of purchasing, procurement, and fiscalprocesses
• Familiarity with laboratory equipment lifecycle processes,including maintenance and repair coordination, shared-equipmentsupport, surplus-property procedures
• Familiarity with chemical inventory and chemical-waste disposalcoordination
• Experience with ePro or comparable electronic procurement systemsand knowledge of P-card procedures
• Understanding of laboratory operations and science-departmentpurchasing and inventory needs

Skills

• Excellent interpersonal, initiative, teamwork, problem solving,independent judgment, organization, communication (verbal andwritten), time management, project management and presentationskills
• Strong organizational, inventory, record-management, and follow-upskills
• Proficient with computer applications and programs associated withthe position (i.e., Microsoft Office suite)
• Strong attention to detail and follow up skills
• Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 25institutions of higher education and learning as well as the SystemOffice. Our USG Statement of Core Values are Integrity, Excellence,Accountability, and Respect.These values serve as thefoundation for all that we do as an organization, and each USGcommunity member is responsible for demonstrating and upholdingthese standards.More details on the USG Statement of CoreValues and Code of Conduct are available in USG Board Policy8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated inBoard Policy 6.5 Freedom of Expression and Academic Freedom foundon-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an EqualEmployment Opportunity Employer. The University is committed tomaintaining a fair and respectful environment for living, work andstudy. To that end, and in accordance with federal and state law,Board of Regents policy, and University policy, the Universityprohibits harassment of or discrimination against any personbecause of race, color, sex (including sexual harassment,pregnancy, and medical conditions related to pregnancy), sexualorientation, gender identity, gender expression, ethnicity ornational origin, religion, age, genetic information, disability, orveteran or military status by any member of the KSU Community oncampus, in connection with a University program or activity, or ina manner that creates a hostile environment for members of the KSUcommunity.

For additional information on this policy, or to file a complaintunder the provisions of this policy, students, employees,applicants for employment or admission or other third partiesshould contact the Office of Institutional Equity at EnglishBuilding, Suite 225, [e-mail].

Other Information

• This is not a supervisory position.
• This position has financial responsibilities.
• This position will not be required to drive.
• This role is considered a position of trust.
• This position requires a purchasing card (P-Card).
• This position will not travel

Background Check

• Credit Report
• Standard Enhanced
• Education

Per the University System of Georgia background check policy,all final candidates will be required to consent to a criminalbackground investigation. Final candidates may be asked to disclosecriminal record history during the initial screening process andprior to a conditional offer of employment. Applicants forpositions of trust with screening results which confirm adisqualifying criminal history will be immediately disqualifiedfrom employment eligibility.

All applicants are required to include professional referencesas part of their application process. Some positions may requireadditional job-based screenings such as motor vehicle report,credit check, pre-employment drug screening and/or verification ofacademic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf