Procurement Specialist

Lallie Kemp Regional Medical Center; Arkansas; On-site; USD 55,000 - 85,000; Full time

Job summary

Lallie Kemp Regional Medical Center is seeking a Procurement Specialist to join our team. This 24-bed acute care critical access hospital serves the Florida Parishes region of Southeast Louisiana with a broad range of services including general surgery and a 24-hour emergency department.

The position directs the Purchasing Department’s functions and requires expertise in procurement processes, policy adherence, and staff training.

Qualifications

• Six years of experience in procurement, contracts or grants management, financial management, accounting, or auditing.
• Six years of full-time work in any field plus three years of experience in procurement, contracts or grants management, financial management, accounting, or auditing.
• A bachelor’s degree plus three years of experience in procurement, contracts or grants management, financial management, accounting, or auditing.
• An advanced degree plus two years of experience in procurement, contracts or grants management, financial management, accounting, or auditing.

Responsibilities

• Purchases of equipment, supplies and services through appropriate encumbrance processes.
• Preparation of any bid specifications regarding price, delivery, selection, terms and conditions to ensure bid requirements and criteria are met.
• Determines award of bids to lowest responsible and responsive vendor whose bids meet requirements.
• Serve as liaison between agency and vendors via written and verbal communication regarding delivery, quality, quantity and order changes.
• Duties include the training of Lallie Kemp Medical Center's departments in online requisitioning in PeopleSoft.
• Provides hospital training and guidance in routine problem resolution and explanation of current procurement laws, policies and procedures.
• Assist agency accounting personnel and receiving personnel with problems that may arise between agency and vendor.
• Participates in periodic audits of the hospital to review purchasing records to determine compliance with laws, rules, regulations, policies, standards and procedures.
• Participate in workshops and seminars offered by State Agencies, vendors and agency personnel to include attending Educational In-Service Mandatory training and Annual Review as required by hospital policy and procedure or deemed necessary by supervisor.
• Order all office supplies for Purchasing Department.
• Also, performs duties as deemed necessary to ensure department is covered.

Skills

Procurement experience

Team leadership

Policy compliance

Professionalism

Effective communication

Education

Bachelor's degree

Advanced degree

CPPB/CPPO/NIGP-CPP substitution

Tools

PeopleSoft

Job description

Lallie Kemp Regional Medical Center is seeking a Procurement Specialist to join our team! Lallie Kemp Regional Medical Center is a 24-bed acute care critical access hospital serving the Florida Parishes region of Southeast Louisiana. We offer a wide range of services including general surgery and a 24-hour emergency department. At Lallie Kemp Regional Medical Center, we are able to bring you a wide range of services close to home, provided by a network of board-certified physicians.

This position is responsible for the direction, coordination and functions of the Purchasing Department at Lallie Kemp Regional Medical Center.

An ideal candidate should possess the following competencies:

Building and Supporting Teams:

The ability to combine one's actions and efforts with others to work toward achieving a common goal.

Following Policies and Procedures:

The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Leading Effective Teams:

The ability to build, guide, and motivate teams to achieve goals through collaboration, accountability, and shared purpose.

Displaying Professionalism:

The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.

• Six years of experience in procurement, contracts or grants management, financial management, accounting, or auditing; OR
• Six years of full-time work experience in any field plus three years of experience in procurement, contracts or grants management, financial management, accounting, or auditing; OR
• A bachelor’s degree plus three years of experience in procurement, contracts or grants management, financial management, accounting, or auditing; OR
• An advanced degree plus two years of experience in procurement, contracts or grants management, financial management, accounting, or auditing.

EXPERIENCE SUBSTITUTION:

• Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
• Designation as a Certified Professional Public Buyer (CPPB), a Certified Public Procurement Officer (CPPO), or a National Institute of Governmental Purchasing Certified Procurement Professional (NIGP-CPP) will substitute for a maximum of one year of the required experience.

Official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Responsible for purchases of equipment, supplies and services through appropriate encumbrance processes.
• Preparation of any bid specifications regarding price, delivery, selection, terms and conditions to ensure bid requirements and criteria are met.
• Determines award of bids to lowest responsible and responsive vendor whose bids meet requirements.
• Serve as liaison between agency and vendors via written and verbal communication regarding delivery, quality, quantity and order changes.
• Duties include the training of Lallie Kemp Medical Center's departments in online requisitioning in PeopleSoft.
• Provides hospital training and guidance in routine problem resolution and explanation of current procurement laws, policies and procedures.
• Assist agency accounting personnel and receiving personnel with problems that may arise between agency and vendor.
• Participates in periodic audits of the hospital to review purchasing records to determine compliance with laws, rules, regulations, policies, standards and procedures.
• Participate in workshops and seminars offered by State Agencies, vendors and agency personnel to include attending Educational In-Service Mandatory training and Annual Review as required by hospital policy and procedure or deemed necessary by supervisor.
• Order all office supplies for Purchasing Department.
• Also, performs duties as deemed necessary to ensure department is covered.

Position-Specific Details:

Appointment Type: Probational, Promotional, or Job Appointment

Work Location: This Procurement Specialist position is located in the Procurement Department.

Work Hours: Shift will be determined by Department Manager.

Contact Information:

For more information about this vacancy please contact:

Sonia Johnson, HR Analyst

985-878-1384

[e-mail]

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.