Procurement Specialist

Genex Systems; Hampton (VA); On-site; USD 70,000 - 95,000; Full time

Job summary

Genex Systems is seeking a Procurement Specialist to support the CMOE contract at NASA Langley Research Center in Hampton, VA. The role emphasizes purchasing of COTS, high-tech, and custom products and services within approved thresholds, with an emphasis on competition, vendor databases, and timely delivery.

Qualifications include US citizenship, 6+ years in purchasing or related fields, and proficiency with Microsoft Office tools plus strong communication and analytical skills.

Qualifications

• US Citizenship required.
• Requires six (6) years of progressive and relevant experience in purchasing / material acquisition, or business office management.
• Proficiency with Microsoft software (Word, Excel, Access, PowerPoint). Requires good oral and written communication skills and analytical capability.

Responsibilities

• Establish competition for purchasing
• Maintain extensive vendor source database
• Support the procurement department by keeping abreast of new products and services
• Analyze vendor supplied proposals and pricing, discounts, and delivery dates
• Determine appropriate procurement sources and justify the price is fair and reasonable
• Responsible for coordinating between vendor sources and the requesting department/source
• Prepare, obtain, and maintain required documentation including but not limited to vendor information and status forms, purchase orders, subcontracts, specifications, Terms and Conditions, Certifications, deliverables and supporting documentation utilizing standard forms and negotiated terms and conditions
• Monitor delivery for conformance to the PO/Subcontract
• Administer Wage Scale information
• Invoice subcontractor certified payrolls and subcontractor and PO files from "cradle to grave"

Skills

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Oral communication

Written communication

Analytical capability

Education

College courses in business administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Job description

Genex Systems is looking for a Procurement Specialist to support the Center Maintenance, Operations, and Engineering (CMOE) contract at NASA Langley Research Center in Hampton, VA.

Responsibilities

The Procurement Specialist will perform purchasing of products that may be Commercial Off The Shelf (COTS), non-part numbered/high tech or custom developed products, and services appropriate to purchase orders within approved thresholds.

• Establish competition for purchasing
• Maintain extensive vendor source database
• Support the procurement department by keeping abreast of new products and services
• Analyze vendor supplied proposals and pricing, discounts, and delivery dates
• Determine appropriate procurement sources and justify the price is fair and reasonable
• Responsible for coordinating between vendor sources and the requesting department/source
• Prepare, obtain, and maintain required documentation including but not limited to vendor information and status forms, purchase orders, subcontracts, specifications, Terms and Conditions, Certifications, deliverables and supporting documentation utilizing standard forms and negotiated terms and conditions
• Monitor delivery for conformance to the PO/Subcontract
• Administer Wage Scale information
• Invoice subcontractor certified payrolls and subcontractor and PO files from "cradle to grave"

Qualifications

• US Citizenship required.
• Requires six (6) years of progressive and relevant experience in purchasing / material acquisition, or business office management. College courses, or degree, in business administration or appropriate discipline may be substituted for progressive experience.
• Proficiency with Microsoft software (Word, Excel, Access, PowerPoint). Requires good oral and written communication skills and analytical capability.

Essential Functions

Work Environment:
Office environment (90%). Travel between various facilities is required and may bring exposure to loud noise and potentially hazardous equipment operation (10%)

Physical Requirements:
Must be able to walk, stand, bend, twist and sit for extended periods as well as climb, crawl, and be able to lift up to 35 lbs. May be exposed to areas of high noise levels (15%)

Equipment and Machines:
Standard office equipment (PC, telephone, copier, etc.) (90%)

Safety and personal protective equipment (10%)

Attendance:
Regular attendance mandatory (100%)
Overtime/work outside normal schedule required (<5%)

Other Essential Functions:

• U.S. Citizenship required.
• Valid Real ID compliant identification – www.dhs.gov/real-id
• A valid driver’s license is required.
• Must be able to obtain and maintain a security clearance.
• Must be able to work in a team atmosphere.
• Must put forward professional behavior that enhances productivity and promotes teamwork and cooperation.
• Grooming and dress must be appropriate for the position and must not impose a safety/risk hazard to the employee or others.
• The work environment requires the ability to cooperate and work with individuals at all levels of the company and the client organization.
• Employees will exercise diligence when developing a Safe Plan of Action (SPA) for each task performed. Your SPA is a Company provided tool to be used for the prevention of incidents, accidents, and injuries; as such, it is the most important tool that you are required to use.