Procurement Specialist

Woof; Denver (CO); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision

Hybrid work environment

Bring your dog to the workplace

Flexible PTO

Paid parental leave

401K

Job summary

Woof is seeking a detail-oriented Procurement Specialist to source, purchase, and manage raw materials, packaging, and indirect supplies. This role partners with Product Development, Finance, and suppliers to ensure timely, cost-effective material availability with strong data analysis and supplier relationships.

Reporting to Supply Chain, you will optimize cost, lead times, and quality across multiple locations, while supporting onboarding and KPI tracking in NetSuite. A love of dogs helps!

Qualifications

• 2–5 years of procurement, purchasing, or supply chain experience.
• Hands-on experience with NetSuite or a similar ERP system.
• Ability to manage multiple priorities, suppliers, and open orders simultaneously.
• Excellent organizational and communication skills.
• Strong verbal and written communication skills.

Responsibilities

• Create and manage purchase orders based on production forecasts and inventory requirements.
• Monitor open purchase orders and ensure timely supplier deliveries.
• Resolve order discrepancies, shortages, and invoice issues.
• Maintain accurate purchasing records within Netsuite.
• Track supplier lead times, MOQs, capacity constraints, and communicate changes.
• Run RFQs and compare supplier quotes to optimize total cost and lead time.
• Source and evaluate alternative suppliers for high-cost or capacity-constrained materials.
• Maintain a sourcing risk matrix and support alternate-source strategies.
• Assist in supplier onboarding, including terms, MOQs, pricing, and NetSuite setup.
• Obtain quotes and other commercial commitments; track procurement KPIs.
• Coordinate with suppliers and internal partners to resolve issues.
• Maintain supplier scorecards and support reviews.
• Collaborate with Production Planning, Manufacturing, and Finance on launches.

Skills

Strong communication

Organizational skills

Multitasking

Attention to detail

Tools

NetSuite

Job description

Woof is the award-winning, innovative pet care brand on a mission to help dogs live happier, healthier lives through joyful play. Founded on the belief that the best products don't make you choose between what dogs need and what's good for them, we combine functional wellness, thoughtful design, and purpose-led play to strengthen dogs’ bodies, minds, and the bonds they share with the people they love.

We’ve been recognized with a number of awards for innovation in pet care across our product portfolio, including the Pupsicle (beloved by more than 3M+ pups and their people), Bite n’ Brush, and HonestChew.

Woof debuted at No. 1 in Consumer Products and No. 3 overall on the Inc. 5000 list of Fastest Growing Private Companies in America in 2025. For more information, visit mywoof.com and follow on social media: @mywoof.

The Opportunity:

We are seeking a detail-oriented and proactive Procurement Specialist who is responsible for sourcing, purchasing, and managing the supply of raw materials, packaging, and indirect materials to support business operations.

Reporting into Supply Chain, this role works closely with Product Development, Finance, and suppliers to ensure materials are available on time, at the best total cost, while maintaining quality and service standards.

The ideal candidate has experience in Netsuite, negotiation skills, the ability to track multiple orders for multiple locations. They are comfortable working across departments, managing multiple priorities, and continuously seeking opportunities to improve cost, efficiency, and supplier performance. We value a strong focus on organization and data analysis with the ability to build strong supplier relationships while ensuring materials are available to support production.

At Woof, we believe that dogs can teach us to become better versions of ourselves, and we’re committed to making life better for pets and their people. We hope you’ll be part of our pack.

Responsibilities:

Purchasing & Procurement

• Create and manage purchase orders based on production forecasts and inventory requirements provided by the Supply Chain team.
• Monitor open purchase orders and ensure timely supplier deliveries.
• Resolve order discrepancies, shortages, and invoice issues.
• Maintain accurate purchasing records within Netsuite.
• Track supplier lead times, minimum order quantities, capacity constraints, and order commitments and communicate meaningful changes to Supply Chain Planning.
• Run RFQs and supplier quote comparisons and make sourcing recommendations based on total cost, lead time, quality, capacity, service, and risk.
• Source and evaluate alternative suppliers for high-cost, high-risk, sole-source, or capacity-constrained materials.
• Maintain a sourcing risk matrix identifying sole-source, long-lead-time, high-spend, capacity-constrained, and quality-critical materials, and support development of qualified alternate-source strategies.
• Support supplier onboarding, including commercial terms, lead times, MOQs, pricing, documentation, specifications, and NetSuite setup.
• Obtain quotes, cost agreements, payment terms, freight terms, and other commercial commitments.
• Evaluate supplier performance related to cost, quality, service, responsiveness, and delivery performance.
• Coordinate with suppliers and internal partners to resolve delivery, quality, documentation, or commercial issues.
• Maintain supplier scorecards and support periodic supplier performance reviews.

Inventory Support

• Collaborate with supply chain and inventory teams to maintain appropriate inventory levels.
• Monitor stock levels and identify potential shortages or excess inventory.
• Support inventory reconciliation and purchasing accuracy.
• Help minimize obsolete and slow-moving inventory.

Cost Management

• Track pricing agreements, price-expiration dates, MOQs, payment terms, and other supplier commitments and flag upcoming negotiation opportunities.
• Assist in annual budgeting, standard cost updates, and cost forecasting.
• Identify cost-saving opportunities through supplier negotiations and sourcing initiatives.
• Track purchase price variances and maintain historical supplier pricing.

Cross-Functional Collaboration

• Work closely with Production Planning, Manufacturing, Warehouse Operations, Quality Assurance, and Finance/Accounts Payable.
• Partner with Product Development and Supply Chain on new product launches by ensuring materials, components, and packaging are sourced and available on schedule.

ERP & Reporting

• Maintain accurate supplier and item master data.
• Generate purchasing reports and KPI metrics.
• Analyze purchasing trends and recommend improvements.
• Ensure procurement activities comply with company policies and required approval processes.
• Track procurement KPIs such as purchase price variance, savings/cost avoidance, supplier OTIF, lead-time performance, open PO aging, and sourcing coverage.

Qualifications & Skills:

• 2–5 years of procurement, purchasing, or supply chain experience.
• Hands-on experience with NetSuite or a similar ERP system.
• Ability to manage multiple priorities, suppliers, and open orders simultaneously.
• Excellent organizational and communication skills.
• Ability to manage multiple priorities.

Preferred Qualifications:

• Experience in manufacturing, consumer packaged goods, food/pet products, or a similar fast-paced environment.
• Knowledge of inventory management and production planning.
• Experience supporting RFQs, supplier selection, supplier scorecards, or cost-reduction initiatives.

Key Attributes:

• An excellent work ethic & willingness to roll up your sleeves when needed.
• Strong verbal and written communication skills.
• Persistent and proactive follow-through with suppliers and internal partners.
• Strong attention to detail and comfort working with data.
• Ability to work in a fast-paced and fluid environment.
• A love of dogs!
• Annual compensation range: $75K-85K
• Hybrid work environment (3 days in office)
• Medical, dental, vision, supplemental life, and pet insurance
• Flexible PTO Policy
• Paid Parental & Maternity Leave
• Employer-sponsored 401K
• Bring your dog to the workplace option!
• Generous team discounts across Woof and TFD merchandise lines

This position will remain open until December 1, 2026; however, the posting may be closed earlier if a successful candidate is identified.

Woof may conduct background checks on applicants and employees where permitted by applicable law. Where required, Woof will provide appropriate disclosures and obtain authorization in accordance with the Fair Credit Reporting Act (FCRA) and applicable laws, including the Colorado Employment Opportunity Act.

Woof is proud to be an Equal Opportunity Employer. We are committed to fostering an inclusive, respectful, and productive work environment. Employment decisions at Woof are based on merit, qualifications, performance, and business needs without regard to race, color, religion, ancestry, sex, citizenship, national origin, marital, military and veteran status, age, disability, medical condition, genetic information, gender identity, gender expression, sexual orientation, family status, pregnancy, or any other characteristic protected by federal, state, or local law. Our commitment to equal opportunity applies to all aspects of employment.