Purchasing Coordinator

Socket.dev; Town of Texas (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

Socket.dev in Wisconsin is seeking a Purchasing Coordinator to provide administrative and procurement support to the Purchasing team. The role emphasizes documentation coordination, cross-functional collaboration with Quality and Legal, and hands-on buyer tasks.

The ideal candidate is detail-oriented, organized, and able to handle multiple projects with accuracy while maintaining procurement records in the ERP system and supporting reporting needs.

Qualifications

• Exceptional organizational skills and high attention to detail.
• Ability to prioritize and manage multiple tasks/projects simultaneously.
• Comfortable working cross-functionally with Purchasing, Quality, and Legal teams.
• Proficiency with Microsoft Office (Excel, Outlook, Word).

Responsibilities

• Request, track, and collect required documentation from suppliers and route to internal teams.
• Partner with the Quality team to ensure supplier documentation is accurate and timely.
• Support the Legal team with documentation requests related to supplier contracts and procurement paperwork.
• Assist with preparing reports, tracking logs, and status updates for documentation needs.
• Place and track purchase orders and support day-to-day procurement tasks.
• Maintain procurement records within the ERP system and assist with quotes and order details.

Skills

Exceptional organizational skills

Attention to detail

Cross-functional collaboration

Prioritization

Tools

Microsoft Office

SAP

Oracle

NetSuite

Job description

Position Summary

The Purchasing Coordinator provides administrative and procurement support to the Purchasing team,

with a primary focus on documentation coordination and cross-functional support. This role combines

organizational and administrative work with some hands‑on buyer responsibilities and procurement

tasks. The ideal candidate is highly detail-oriented, organized, and able to manage multiple priorities

and projects.

Key Responsibilities

Administrative & Documentation Support (primary focus)

• Request, track, and collect required documentation from suppliers (e.g., certifications, compliance documents, contracts) and route to the appropriate internal teams
• Partner closely with the Quality team to ensure supplier documentation is gathered accurately and submitted in a timely manner to support recordkeeping and compliance needs
• Support the Legal team with documentation requests related to supplier contracts, agreements, and other procurement‑related paperwork
• Assist with preparing reports, tracking logs, and status updates for ongoing documentation needs

Buyer & Procurement Support

• Assist the Purchasing team with buyer responsibilities as needed, including placing and tracking purchase orders
• Support day‑to‑day procurement tasks such as order follow‑up, supplier communication, and resolving basic order discrepancies as needed
• Help maintain accurate procurement records within the ERP system
• Assist with basic procurement processes, including obtaining quotes and confirming order details as directed

Project & Task Management

• Manage and prioritize a variety of small projects and assignments across purchasing, quality, and legal support functions
• Balance competing deadlines and shifting priorities while maintaining accuracy and attention to detail
• Proactively communicate status updates and flag potential delays or issues to relevant stakeholders

Qualifications

Required

• Exceptional organizational skills and high attention to detail
• Strong ability to prioritize and manage multiple tasks/projects simultaneously
• Comfortable working cross‑functionally with Purchasing, Quality, and Legal teams
• Proficiency with Microsoft Office (Excel, Outlook, Word)

Preferred

• Familiarity with ERP systems (e.g., SAP, Oracle, NetSuite, or similar)
• General knowledge of procurement processes (purchase orders, supplier communication, order tracking)
• Prior experience in an administrative, purchasing, or coordinator role

Work Environment

This role works closely with internal teams including Purchasing, Quality, and Legal, and will require regular communication with external suppliers.

Note: This job description is intended to convey information essential to understanding the scope of the role. It is not intended to be an exhaustive list of responsibilities, duties, and skills required.