Procurement & Project Coordinator

Pinsly Railroad Company; Jacksonville (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Pinsly Railroad Company in Jacksonville, FL seeks a Procurement & Project Coordinator to liaison across Operations, Engineering, Finance, and vendors. You will coordinate procurement, track project status, and develop reports. This role supports grants, budgets, and depreciation reporting in a dynamic finance environment.

The position requires strong Excel and ERP familiarity, organizational excellence, and clear communication. Full-time on-site role with background check and drug screen.

Qualifications

• Proficiency in MS Office, especially Excel and Copilot.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and deadlines.
• Strong analytical and problem-solving abilities.

Responsibilities

• Coordinate procurement activities and track status.
• Prepare purchase orders and approvals per policy.
• Maintain project documentation and status updates.
• Generate procurement and project reports.
• Manage grants administration and depreciation reporting.
• Support annual budget planning and capital expenditure tracking.
• Ensure compliance with company policies and procedures.

Skills

MS Office Suite

Excel

Copilot

Organizational skills

Written and verbal communication

Time management

Analytical thinking

Problem-solving

Education

Associate or Bachelor's degree in Business Administration/Project Management

Tools

NetSuite or ERP system

Job description

POSITION INFORMATION

Position Title: Procurement & Project Coordinator

Location: Jacksonville, FL

Supervisor's Title: Director of Finance and Analytics

Department: Finance

Position Summary

The Procurement & Project Coordinator serves as a key liaison between Operations, Engineering, Finance, and external vendors and stakeholders. This position is responsible for coordinating procurement activities, tracking project status, managing documentation, administering grants, and developing reports.

Duties & Responsibilities

Procurement & Supply Chain

• Prepare purchase orders and coordinate approvals in accordance with company policies.
• Ensure the Company follows necessary procedures and controls for purchasing.
• Track purchase order progress and maintain records in company systems.
• Identify opportunities to improve procurement processes and systems.

Project Coordination

• Track project budgets, expenditures, change orders, and status.
• Maintain project documentation, reports, and status updates.
• Communicate project progress to stakeholders and management.
• Submit reimbursement requests for grant projects.
• Identify project risks and identify issues as needed.

Administrative & Reporting

• Generate procurement and project performance reports.
• Maintain accurate records within ERP, purchasing, and project management systems.
• Manage construction-in-progress reporting and project status for depreciation schedules.
• Support annual budget planning and capital expenditure tracking.
• Ensure compliance with company policies and procedures.
• Create ad hoc reports as needed.

Knowledge, Skills & Abilities

• Proficiency in Microsoft Office Suite, particularly Excel and Copilot.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong analytical and problem-solving abilities.

Education & Experience

Preferred Qualifications

• Associate or bachelor's degree in Business Administration, Project Management, or a related field.
• Experience in railroad, transportation, logistics, construction, utility, or industrial environments.
• Experience with NetSuite or a similar ERP system.
• Experience administering grants.
• Experience in accounting and/or finance.
• Employment Type: Full-Time

Ability to pass a background check and drug screening.